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11-13-2000 Workshop/Regular Meeting /!""", PEACHTREE CITY AIRPORT AUTHORITY MINUTES .OF MEETING AND WORKSHOP December 13, 2000 WORKSHOP. At 6:00 p.m., December 13, 2000, prior to the regular December meeting of the Peachtree City Airport Authority, a workshop was held by the members, airport staff and the public to discuss the progress of the Airport Master Plan update. Those present were Authority Chairman David M. Good; Secretaryrrreasurer H.E. Buffington; Members Catherine M. Nelmes, Susan M. Cates and Jerry R. Cobb; Airport Manager James H. Savage; and Authority Attorney Douglas B. Warner. Mr. Doug Fisher, Authority Member-elect was also present. Mr. Mark Counts of Wilbur Smith and Associates (WSA) was on hand to answer questions and provide explanations ofWSA's efforts to date on the plan. Ms. Nelmes provided a briefing of the plan, concentrating on the Airport Layout Plan and the staging of the capital improvement projects over the five, ten and twenty year periods covered by the document. The members concurred with the projects shown and discussed -. the priorities of the projects listed for Stage I (the first five year period), but established a t slightly different priority list than that presented. ~ While no formal action was taken during the workshop, it was agreed that WSA would make the recommended changes and have a final document ready for review by the Authority and the public at the Authority's January meeting. A formal acceptance of the plan is scheduled for the February meeting of the Authority. After a brief recess, at 7:00 p.m., the Authority continued with its regular monthly meeting, with all parties listed above remaining. REGULAR MEETING. I. ANNOUNCEMENTS r- " Chairman Good announced that the City Council had appointed Mr. Douglas A. Fisher to serve on the Authority beginning January 1, 2001. He will serve a new five year term replacing Ms. Susan Cates who did not seek reappointment. Chairman Good thanked Ms. Susan Cates for her past efforts on the Authority and wished her well in the future. . b , f 1 . II. APPROVAL OF MINUTES ,.-, A motion to approve the minutes of the November 8, 2000, meeting as presented was made by Mr. Cobb and seconded by Mr. Buffington. The motion passed unanimously. III. REPORTS Mr. Savage gave the following report: AIRPORT MANAGER'S REPORT - DECEMBER 13, 2000 1. The water and sewer lines serving the "0" hangars have been completed at a cost of slightly more than $20,000. A portion of the waterline fees collected will be rebated to the original operators in hangars 020 through D23, who installed the original waterline. The rebates will be in the form of rent credits towards future ground rents due. ,.-, 2. The lease agreements with Mr. Stan Smith for lots D28 through D31 have been signed, and the eight inch waterline to provide fire protection has been installed at Mr. Smith's expense. Mr. Smith and I have been working with Wilbur Smith and Associates to finalize the taxilane and ramp layout designs for the area. P !f Mr. Smith will be developing four lots that will accommodate hangars that are 72 feet wide and 60 feet deep, with an apron that is the same width as the hangar and 40 feet deep. These units will be slightly wider than the other hangars in the area, and will be generating approximately $850 a month to the Authority. 3. I attended the Georgia Airports Association annual conference in mid-November at Callaway Gardens. You may be aware that for the last four years I have served as Treasurer for this organization that works to promote and improve the 109 public use airports in the State of Georgia. GM has continued to provide a strong voice through our registered lobbyist with the State Legislature, striving to help the public and its elected officials understand the economic necessity for the state to have a good strong mix of commercial and general aviation airports if it is compete with the other states in the southeast. "......, t. We have been successful in convincing the Legislature to more than double the annual budget of the Department of Transportation's Aviation Department and to make more funds available for airport maintenance and repair, as well as capital improvement projects. 2 ,...... F """ 4. IV. ,..." !i ",....., t- , , fo On a more personal basis, by supporting the GAA, we maintain a good working relationship with FAA and Ga DOT officials. This in turn has helped us acquire the necessary funding from both organizations for capital projects. Additionally, the conference highlighted many different aspects of airport operations and changes in FAA and Ga DOT procedures. Finally, I'm sad to report that Fire Chief Gerald Reed, veteran head of the Peachtree City Fire Department, died this last Saturday after a long battle with cancer. His memorial service was held this afternoon at Christ Our Shepherd Lutheran Church following a long procession that included fire units from many surrounding communities. He will be missed. FINANCIAL REVIEW Mr. Savage presented the financial report for the month of November, offering explanations for two areas where expenses exceeded the monthly budgeted amounts. While AvGas sales were somewhat less than budgeted, Jet A fuel sales were slightly better than estimated, thus income was somewhat more than expected. Expenses were almost exactly equal to those budgeted which contributed to a net ordinary income of $4,412, versus the budgeted net ordinary income of $4,588. Net cash flow for the month was calculated to be a positive $20,861 versus the budgeted amount of a positive $3,173, due mostly to the cash collected from the "0" hangar operators for the water line and sewer line project under construction. The project is being funded by the users, but will be owned and operated by the Authority, thus the contract to build the system is with the Authority and will be paid from the General Fund. Chairman Good reviewed the balance sheet for the month, noting that the Reserve Fund remained unchanged except of interest collected, and the increase in the General Fund shown was due to the water and sewer projects. Accounts payable and accounts receivable remain consistent with recent monthly financial statements. He also noted that this was the second month in a row that the airport had operated at or under the recently downsized budget and hoped that it was a good sign of things to come. 3 V. OLD AGENDA ITEMS ,...., 0.0.-11-0.2 Review previous action to establish lease rates for Hangar Area "B" and discuss paving options, utility service and road access issues. Chairman Good reviewed efforts of the last meeting of the Authority to establish rates for Hangar Area "B", offering that the members present at the last meeting were unable to agree on a price structure. Considerable discussion followed by the Authority members, as well as comments from the public in attendance, regarding the need to balance the desire to attract commercial operators to the field and at the same time provide adequate income to the airport for its continued operation. A motion was made by Ms. Nelmes, that was seconded by Chairman Good, to establish a commercial rate for Hangar Area "B" of $.45 per square foot annual rent for the entire lot area leased. Added to that would be the recently passed commercial access fee based on a minimum of $.10 per square foot annual rent of actual hangar and apron area developed, sliding upward at 2% of gross receipts received for aviation related businesses subject to such fees, being capped at a maximum rate of $.50 per square foot of the hangar and apron areas developed. f"'""'1 The motion failed by a vote of two voting in favor of the motion (Chairman Good and Ms. Nelmes) and the remaining three members voting nay. No other motions were presented nor were any further actions taken. Chairman Good considered the item satisfied and indicated that the issue may be considered again at a latter time as a new agenda item. VI. NEW AGENDA ITEMS 0.0.-12-0.1 Consider approval for the use of the airport for a "Wings Over Dixie 20.0.1 Airshow and Festival" for September 20.0.1, and the degree of financial participation by the Authority in such an event. Chairman Good gave a brief review of the efforts of the airshow committee regarding the plans for a September 7 - 9, 2001, airshow. He explained that the committee was well into the planning stages for the event, and that it was important that the Authority formally approve of the use of the airport for such an event, so that contracts with the performers can be executed. ""...., He also stated that since the airshow this last May was at best a "break-even" event, with some charities and civic organizations actually losing money, he hoped the Authority could contribute some funding or some kind of "in-kind" financial support for the event. 4 ,...., , f ,...., t ~ : ,....., Ms. Nelmes agreed, but reminded everyone that with the Hunting Facilities still vacant and the Authority operating with minimum staff and with a basic "break-even" budget, that financial help might not be possible. A motion was made by Ms. Nelmes and seconded by Mr. Cobb to host the airs how as in past years, with an agreement with the airshow committee that any extraordinary expenses incurred by the Authority that were not offset by additional revenues collected by the Authority in fuel, hangar or other such fees, be "made whole" by the airshow committee. Additionally, should the financial condition of the Authority improve so that it was feasible, the Authority would review this issue at a later date and consider financial support at that time. The motion passed unanimously. VII. EXECUTIVE SESSION At 7:40 p.m., Chairman Good indicated that he knew of no items for Executive Session and moved to adjourn. Mr. Cobb seconde the ~ot;O" aod · p.,,,,,d "oa"'m,"~ 0 0 ~ David M. ood, Chairman 5 r-. ~> ,--. r: t f 12-31-00 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: December 31, 2000 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance % Meetings Last Meetings Attendance 12 Months 12 Months Attended % David M. Good 12 11 92% 2 2 93% Susan M. Cates 12 7 58% 2 2 64% Jerry R. Cobb' 4 4 100% 1 1 100% Catherine M. Nelmes 12 12 100% 2 2 100% H.E. Buffington 12 11 92% 2 2 93% . New member as of 9/1/00 Members Dates Absent Type David M. Good 8/9/2000 Regular Susan M. Cates 1/12/2000 Regular 3/8/2000 Regular 6/28/2000 Reaular 8/9/2000 Regular 11/8/2000 Regular Jerry R. Cobb Catherine M. Nelmes H.E. Buffington 11/8/2000 Regular Meeting Dates Type 1/12/2000 Regular 2/9/2000 Reaular 3/8/2000 Reaular 3/22/2000 Special 4/12/2000 Reaular 5/17/2000 Reaular 6/28/2000 Reaular 7/12/2000 Reaular 8/9/2000 Reaular 9/13/2000 Reaular 9/21/2000 Special 1 0/11/2000 Regular 11/8/2000 Regular 12/13/2000 Regular Page 1