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01-31-2003 Special Called Meeting f': " r;. , r-". t F PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF SPECIAL CALLED MEETING January 31, 2003 A Special Called Meeting of the Peachtree City Airport Authority was held in the lobby of the Aviation Center, 7 Falcon Drive, Peachtree City, Georgia, on January 31, 2003, at 11 :30 a.m. Those present for the Authority were Chairman Catherine M. Nelmes; Members Jerry R. Cobb, Matt M. Davis, Douglas A. Fisher, and James E. Toombs; Airport Manager James H. Savage; Assistant Manager Andrew Boiton; and Authority Attorney Douglas B. Warner. New AQenda Item: 03-01-04 Consider Agreement with Gardner Aviation Specialist to lease Lots B5 and B6 in Hangar Area "B", Chairman Nelmes thanked everyone for taking time out of their day to meet on this agenda item on such short notice, but that she thought that it was an important matter and that an early action by the Authority would help with the efforts to attract Gardner Aviation to the airport. She indicated that she had spoken with Mr. Karl Gardner earlier in the day and that she had some different numbers from those presented with the published agenda yesterday. Mr. Gardner had requested the following changes to the base agreement: * First year's rent free. * An annual lease rate of $.45 per square foot for apron and hangar area, and a lease rate of $.25 per square foot for the auto parking areas. * Thirty year lease. The Authority discussed at length the philosophy of offering an "inducement" to Mr. Gardner based on the changes that he has requested and how those changes might affect future tenants for the remaining lots. Other concerns included how much auto parking should be allowed on a lot (no more than 25%); when, or if, there should be limitations on when construction should begin and finish (a year) ; and what such changes in rates might do to the Authority's bottom line. Mr. Savage ran a quick calculation of what the changes in the lease rates would do to the monthly income from the two lots, which came to approximately $2,726 per year, or some $227 per month, excluding the first year. Mr. Russ Solsvig, who has leased lot B1, was present and he expressed his opinion that if there were changes to the lease agreement for Mr. Gardner, he felt he should be treated in a similar fashion. Chairman Nelmes agreed that all of these matters, and how they affect the other lots, should be discussed in detail, but the agenda for this meeting was set to discuss only lots B5 and B6. She recommended that the other issues should be discussed at the Regular Meeting scheduled for February 12, 2003. Following additional debate, Mr. Cobb moved to authorize the Chairman to execute an agreement with Gardner Aviation Specialist, Inc. based on the generic lease agreement for Hangar Area "B", with the following changes: . First year's rent free. . An annual lease rate of $.45 per square foot for Aircraft Operating Areas (AOA) which would include all apron and hangar area; and a lease rate of $.25 per square foot for all Non-AOA areas, which would include auto parking areas, greenbelts, etc. . Thirty year lease. The motion was seconded by Mr. Davis. During further discussions it was agreed that addition items should be added to the motion. With the agreement of the second, Mr. Cobb withdrew his motion. After a general consensus was reached as to what items should be added to the motion, Mr. Cobb moved to authorize the Chairman to execute an agreement with Gardner A.viation Specialist, Inc., based on the generic lease agreement for Hangar Area "B", with the following changes: . First year's rent free. . An annual lease rate of $.45 per square foot for Aircraft Operating Areas (AOA) , which would include all apron and hangar areas; and a lease rate of $.25 per square foot for all Non-AOA areas, which would include auto parking areas, greenbelts, etc., as delineated on Exhibit "A" of the draft agreement designated Draft 1-29-03 (a). . Thirty year lease. . The current deposit being held by the Authority in the amount of $2,460, will be held in lieu of an additional deposit and will be applied to the second year's rent when due. . Lots B5 and B6 shall hereinafter be considered a single lot to be designated Lot 85. The motion was seconded by Mr. Fisher and was passed unanimously. Knowing of no items for Executive Session, Chairman Nelrnes called for a motion to adjourn. At 1:00 p.m., a motion to adjourn was made by Mr. Cobb and seconded by Mr. Davis, and was passed unani usly. ~ 2 1-31-03 ~ PEACHtREE CITY AIRPORT AUTHORITY January 31, 2003 RECORD OF ATTENDANCE AS OF: Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % Jerry R. Cobb 12 12 100% 2 2 100% Matt M. Davis * 1 1 100% 1 1 100% Douglas A. Fisher 12 9 75% 2 2 79% Catherine M. Nelmes 12 12 100% 2 2 100% James E. Toombs * 1 1 100% 1 1 100% * Members Matt M. Davis and James E. Toombs were appointed to the Authority effective January 1, 2003. ,.--" Members Dates Absent Type Jerry R. Cobb 10/14/02 Workshop Matt M. Davis Douglas A. Fisher 3/13/02 Regular 4/10/02 Rellular 10/14/02 Workshop 11/13/02 Rellular Catherine M. Nelmes James E. Toombs ~ I ~ j I , Page 1 Meeting Dates Type 1/08/03 Workshop 1/08/03 Regular 1/31/03 Soecial 2/13/02 Renular 3/13/02 Regular 4/10/02 Renular 5/08/02 Rellular 5/28/02 Special 6/12/02 Reaular 7/10/02 Reaular 8/14/02 Regular 8/22/02 Workshop 9/23/02 Renular 10/09/02 Regular 10/14/02 Workshop 11/13/02 Regular 12/11/02 Regular