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10-06-2003 Special Called Meeting r PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING h October 6, 2003 A Special Called meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on October 6, 2003, at 7:00 p.m. Those present were Chairman Catherine M. Nelmes; Members Jerry R. Cobb, Matt M. Davis, Douglas A. Fisher, and James E. Toombs; Airport Manager James H. Savage; Assistant Manager Andrew Bolton and Authority Attorney Douglas B. Warner I. NEW AGENDA ITEMS 03-09-03 Consider Capital Budget for FY 2004. Mr. Savage explained that the numbers reflected in the Capital Budget for FY04 and FY05 are relatively accurate. Beyond that time determining factors, such as loan rates, cost of equipment and construction, become imprecise. He then gave a brief overview ,..... of needed equipment and projects slated for purchase or completion during FY04. t Mr. Cobb suggested that after reading the projected capital improvements for FY04 that several items from FY04 budget, be deferred to allow for the completion of the Hangar Area "A" paving project, stating that the project had been promised and not completed for some time. This project, originally slated for FY05 for completion could be moved to FY04 and several items from FY04 could be deferred to FY05 to offset the cost. Mr. Toombs stated that each expenditure should be "mission critical" in order to preserve the balance of the reserve fund. He offered changes in FY04 capital spending to include the Hangar Area "A" paving project and defer the following items to FY05; battery/air service cart, diesel storage tank, and the replacement of carpet and interior repair to the terminal building. He also suggested reductions in funding to the following items; aircraft tug ($17,500) and commercial grounds mower ($2,000). He added that these items might be restored to their original estimates, if reductions in other FY04 expenditures were accomplished or if income levels exceeded budgeted expectations. Chairman Nelmes, Mr. Davis and Mr. Fisher all expressed agreement on the concept of including the Hangar Area "N paving project in the FY04 capital budget and deferment of other items to FY05. r Mr. Savage noted that the budget can change throughout the year as needed, and that a general consensus appeared to exist among the members. n r. i ,.-, I , Mr. Cobb indicated as SecretaryfTreasurer of the Authority, he needed to be involved in the bank loan discussions with the City Council and bank officers. Mr. Fisher questioned if all items regarding the bank's concerns had been addressed. Chairman Nelmes stated that she had met with Peachtree National Bank's representative, Ron Duffey, and had given him assurance that the bank's questions would be answered. Mr. Toombs made a motion, which was seconded by Mr. Cobb, to accept the Capital Budget with the changes discussed as indicated on the attached copy of the budget, which is made part of these minutes. The motion passed unanimously. There were no further items for discussion, therefore at 7:53 p.m., a motion to adjourn was made by Mr. Cobb and seconded by Mr. Davis. The motion passed unanimously. ~ Attested by: CAPITAL IMPROVEMENT PLAN -----------------ACTUA[VS ilUOGET-------- AetuaI10.01-ll1thru9.30-G3:- A roved 10.03.03 "~ "~ "~ "00 "~ "~ "~ "10 "11 "12 lTEM At;tual BUd t BUd 8t Bud et Bud at Bud &1 Bud ot Bud &1 Bud et Bud at C~IlII~UReSeiV(iFund.Bealm;jmi Bar~.nCl'-=-~~~==,,_ .____ _L144,214_.D!!.!7~_L'!.!lj,lITl!.. '- ~78,!I~2 S 1~.332 t,._~~!.Q!" 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PASSENGER TRANSPORTATION EQUIPMENT -___---i-___ --~ -- -- ----_ ~_ _ __ _ _ ___._L_ ~i~3:::::: :::::::::~:~::~:;: E:JN~ =---~ :--:~j --=---=-,_:",",00) n3g~+L-,~;,:~:~:~;l Sub.tol31 $, (~!!.OOO $ !~4.500 L~~',.$_.J41.500) J!.OOl!l_$ ,I.!,2,50_l!I,$ J!2.~OO $,"_!!M~ $~,~O~$ J8~,_i?D~J ~llallmllllt~m(lnts.Non-AIP ---~-.,-.--~-- ---~- n__.__ -----.,J- m'",-' . : k~::-~)S~~~~ l~~l ~~~~~ ~~~~:~- -~~-~~ ~-~~ij~~~:~--- ~~~~- =~~~r-~- .~~~"'r:-PhasiiT~=~_==~=.=== =~=-~-~- - =-,==-=-=$_(1~Q..QQQJ_~ (3001) ~:"-=---'::::~f'::-'35"~tL~ t ---)- ------ ---- - C--iiZQID $ _ _l~Dq9 -=--==-=~- LJ5Q,QQ9)~=--~ ~<lq9}-=---=-~--=~------i-- -::--~!- .-~. ~--- ---- $--@,-QQQJ--==--==~=-~ _~__ -=--=---=._-J. . ANNEX HANGAR REPAIRS I Re~~jr..9ullers betweenArmex and FBOha~!11 $ --- --__ ____ _"_ ~ _ _ _ ._ .:~,~~~:::~:'&'::~RSEMEN;S .. L'3>::____________ ::=::::: !:-~.~: ~~=~f~~~~~j ~~~:=J=~~=ll _~Pa~arArea.A.d~parldng.# -J--- _-L {5.Q......~J____ - --- .-,----- ----.-...---------- -_~---:~-- - =::-~_-.. ----:---t~:~:~=-~----~-_-_ _!nstaIlF _-=~:~ Note~1-~.#_=1=~:.-=~__=.~=~~~~~ __-~...l=,==~= ..~_.._..______ .-_ _ _ _ _ l. ..$_. (MW ___.....~._ _._____.__._ ._.__..__ - t-I~,oOp) j_. (;J3,660 .____._._ $~,9721 __ .L...135980 ._---.:.... Sub-tolil $ 284740 605844 425685 714598 711241 $ 574780 &83,119'$ 625,270 $ 491704 $ 376,087'$ 863,489 ,....., .s_ _. $...=lli9..QQQJ _=~-===--= ====-__~=~=-~~= ~=~=~:= (1.0001 ~_~_-- _ ..-..--.- _ ,l.__/40 0001 ______ .J~U.9Q,QQ911. 1150 OOQ] ~~=_. 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