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07-14-2004 Regular Meeting ~ PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING !':" ~ July 14, 2004 The July meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on July 14, 2004, at 7:00 p.m. Those present were Chairman Catherine Nelmes; Members Jerry Cobb, Doug Fisher, Matt Davis, and Rick Mendenhall; Airport Manager John Crosby: Assistant Manager Andrew Bolton; and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Chairman Nelmes welcomed everyone and thanked them for attending. She also notified the assembled crowd of the upcoming Authority retreat at the Wyndham Peachtree Hotel and Conference Center, on Friday August 6th and Saturday August 7th. The current meeting schedule is to meet from 3:00 PM to 7:00 PM on Friday, and 8:00 AM to 12:00 PM on Saturday. n Mr. Crosby reminded the Authority and assembled crowd of the Fayette Chamber of Commerce's "Business After Hours" on July 29 at 5:30 PM at the airport. This annual event is hosted by the Great Georgia Airshow and will offer hors devours and drinks, as well as the raffled ride in an ASA RJ-700. II. APPROVAL OF MINUTES A motion was made by Mr. Davis and seconded by Mr. Cobb to approve the minutes of the June 2, 2004, Regular Meeting as presented. The motion passed unanimously. III. REPORTS AIRPORT MANAGER'S REPORT June 14,2004 ~ The three-year CPI adjustment to all leases began effective July 1, 2004. The CPI for June will not be posted until July 15, but staff will send notices in the August 2004 billing to all tenants. It appears the cumulative CPI for the past three years is approximately 10%. Aviation Way is under construction and is scheduled for completion in late ,.... August. The cost figures are not in yet but there have been no change orders to my knowledge. Personnel turnover remains very high. Several of our linemen have received offers from ASA and others as aircraft mechanics. Drew is interviewing replacements but our current lineman knowledge base is very low. We continue to receive great reviews from transient customers and tenants. A meeting is scheduled for 0900, July 20,2004 at the FAA Airports District Office to discuss the latest design for TDK Boulevard. Coweta County has started clearing the area for a bridge over Line Creek. The City has a design that will remove the road from the runway safety area (RSA) and will accommodate the golf course operations. The FAA has not passed judgment on the new design, which leaves the golf holes within the RSA. A reminder that the Fayette Chamber "After Hours" will be held at the terminal building from 5:30-7:00 p.m. on July 29,2004. The turnout is expected to be the largest of the year for similar events. ,...-,: Under old business the Authority has the Chippewa Aerospace "thru-the-fence" agreement and the Peachtree City Tourism Authority agreement to consider. The Chippewa Aerospace agreement is back before you to consider approval after legal review by both parties has been completed. I have confirmed byemail that Chippewa Aerospace has conducted the necessary legal review and will be at the meeting to request approval of the agreement. The Peachtree City Tourism Authority agreement has been modified since the last Authority meeting. The language still exists that states," this agreement shall terminate immediately, if the agreement between the City and the Association for the operation, management and support of the Tennis Center and amphitheater is terminated prior to such date." The City says the statement exists because the agreement is between the Tourism Authority and Airport Authority. The Tourism Authority cannot commit the City for funding the Tourism Authority is no longer receiving. I have been told by the City Manager and City Financial Services Director that the funding held in reserve and new funding will be released after our Authority approves the agreement. There are two items for your consideration for approval. The first item is a resolution authorizing the Airport Manager to seek credit from a credit card company. Peachtree National is assisting in this matter and has requested the resolution as part of the process. The credit card will be used for purchasing items necessary for airport operations. ,.... ki The second new item is to discuss and consider approval of a contract for Rescue Air #1 to move their operation to the north ramp area. The contract is for one year to allow time for them to either construct a permanent facility or rent ,....., from others. Rescue Air #1 is a valuable asset to our community and has proven to be great tenants. V. OLD AGENDA ITEMS 04-06-01 Consider "Through the Fence" access agreement for Chippewa Aerospace. Mr. Cobb made a motion to approve the agreement with the provision that this offer is a "stand alone" document. All other agreements will be reviewed on a case by case basis. Mr. Davis seconded the motion, and approved unanimously. 04-06-02 Consider Intergovernmental Agreement between the Peachtree Airport Authority and the Peachtree City Tourism Association. Chairman Nelmes explained that the questionable language of the agreement, that several members were originally concered with, was not changed because the language was standard for the type of agreement and needed to maintain the Peachtree City Tourism Association's 501 C status. ,,-.. Mr. Cobb made a motion to ac:;cept the agreement. Chairman Nelmes seconded the motion and was approved unanimously. VI. NEW AGENDA ITEMS 04-07 -01 Approve credit resolution authorizing the Airport Manager to seek credit with Synovus through Peachtree National Bank. Mr. Crosby notified the Authority that previously, all credit cards were listed under the previous Airport Manager's name. The previous credit card company would not cooperate with current management to simply change the names on the cards. It was decided to seek credit through the same bank which the Airport Authority does business. Mr. Crosby was seeking a resolution and approval from the Authority to pursue credit with Synovus through Peachtree National Bank. ~. Mr. Fisher made a motion to authorize Mr. John Crosby, as Airport Manager, to obtain a credit card account on behalf of the Peachtree City Airport Authority with Synovus, through Peachtree National Bank, and to further authorize the issuance of credit cards on such account to and in the names of John Crosby, Andrew Bolton and Charlie Milton, to be used for Airport Authority purchases and expenditures only; and further that the Peachtree City Airport Authority shall indemnify and hold harmless said parties against any personal liability for any ~! ., ~, such authorized purchases or expenditures made for the benefit of and on behalf of the Authority. The motion was seconded by Mr. Davis and approved unanimously. 04-07-02 Discuss issues and approve contract related to Rescue Air 1 to move from the FBO ramp to the north ramp. Mr. Crosby explained that Rescue Air 1 was losing it's lease with the BeardenNanecek group. In an effort to keep Rescue Air 1, a good business partner and safety asset to the community, an alternate location was agreed upon by principals in each company to relocate offices and aircraft to a location on the north ramp. The location was chosen to maximize Rescue Air 1 's effectiveness and minimize impact to existing and future based customers. Mr. Fisher made a motion to approve the contract to lease space on the north ramp to Rescue Air 1. Mr. Davis seconded the motion and was approved unanimously. Regular business was concluded at 7:50PM. Mr. Cobb made a motion to move to Executive Session to discuss personnel issues and matters protected by attorney-client privilege. The motion was seconded by Mr. Davis, and passed unanimously. VII. EXECUTIVE SESSION After discussions were concluded in the executive session, Mr. Davis made a motion to return to open session. The motion was seconded by Mr. Cobb and passed unanimously. The Authority returned from executive session to open session at 9: 1 Opm. Mr. Davis made a motion to adjourn at 9:10 pm. The motion was seconded by Mr. Fisher and passed unanimously. ~~ Attested by: r-: ~ ' , ,,-, PEACHTREE CITY AIRPORT AUTHORITY EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive se:~i\, was devoted to matters within the exceptions provided by law, specifically as initialed below: (;\'-1 ~SSing matters protected by the attorne~-client privilege. O.C.GA g50-14-2(1). D Discussing the future acquisition of real estate. O.C.GA g50-14-3(4). D Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periOdiC evaluation or rating of a public officer or employee. O.C.GA g50-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. -'~'~.' - -~~~ In witness whereof, the undersigned has signed . 0 . Sworn to andslJ&s<;ribed I .c.... -befo(emelniscrate~~_ -, /<llt:P, : .,..~:.. -~vl1."'-~~::,1 ''._,,"-,:.:'~' -,- ~ -., ; 1II0tary" \ililic :..;;: .:~ ':: - ~-"- ~. >". .:;;;:...' = -.- '~-' ':-- ~,.. --~ .'<' ~- '- ~~rure . . C "\~ , J V\--" '"'- '"' Capacity / .. Date of meeting: "'/1 'r / 6/ CONCURRENCE OF AUTHORITY MEMBERS . The undersigned confirm that the statements contained in the above affidavit are true and correct. OPINION OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was held uant y advice and counsel. ,.- I r-i ..; 7-31-04 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: July 31,2004 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % Jerry R. Cobb 12 12 100% 9 9 100% Matt M. Davis 12 12 100% 9 9 100% Douglas A. Fisher 12 10 83% 9 9 90% Catherine M. Nelmes 12 12 100% 9 9 100% Rick P Mendenhall . 6 6 100% 1 1 100% 'Rick Mendenhall was appointed to complete the unexpired term of Jim Toombs Members Dates Absent Type Jerry R. Cobb Matt M. Davis . Douglas A. Fisher 4/21/2004 Regular 5/19/2004 ReQular Catherine M. Nelmes Rick P. Mendenhall Page 1 Meeting Dates Type 1/06/04 Workshop 1/14/2004 Regular 2/2/04 Snecial 2/11/04 Regular 3/10/2004 Reaular 3/24/04 Soecial 4/21/2004 Reaular 5/19/04 Regular 6/02/04 Reaular 7/14/04 Reaular 8/13/03 Regular 9/14/03 Snecial 9/15103 Regular 10/06/03 Special 10/15/03 Regular 11/12/03 Regular 12/11/02 Regular