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08-06-2004 Special Called Workshop ".-, PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF SPECIAL CALLED WORKSHOP t.' rl August 6 & 7, 2004 A Special Called Workshop of the Peachtree City Airport Authority was held in the Fayette room of the Wyndham Peachtree Conference Center, Peachtree City, Georgia, on August 6 and 7, 2004, at 3:00 p.m on Friday and 8:00 a.m. on Saturday. Those present for the Authority were Chairman Catherine M. Nelmes; Members Jerry R. Cobb, Matt M. Davis, Douglas A. Fisher, and Rick Mendenhall; Airport Manager John Crosby, Assistant Manager Andrew Bolton and Authority Attorney Douglas B. Warner. The purpose of the workshop was to discuss and prioritize key issues facing the airport in the coming year. Chairman Nelmes welcomed and thanked Authority members and staff for making time to meet and discuss issues facing the airport. Mr. Davis presented a power point presentation, detailing the Authority's efforts at the last planning session. The details presented covered such items as the airport's mission, vision, key elements of the vision, and core values. ,-.. Mr. Crosby presented his insights and ideas, formulated form his first months on the job. He thanked the Authority for being allowed to serve, and for their positive support. He hoped that by the close of the planning session the Authority and management would come away with the same vision for the airport. Mr. Crosby discussed the following items with his comments and specific areas for improvement as well as areas in which current efforts are exemplary. Employees. Mr. Crosby stated that the Airport has a great core of employees but that there are several new employees with relatively little experience. Although the current employees show promise, their inexperience places a high liability for the immediate future, until they gain more experience. It was his belief that future searches for employees should encompass a wider area to attract individuals with more experience. He also believed that current employees needed to improve in the following areas, become receptive to change, embrace empowerment, and be more customer service savvy. He also hoped to train the employees to sell the community to transient customers. Tenant Base. Mr. Crosby stated that Falcon Field already possessed a great mix of recreational aircraft. He believed that greater effort must be made to inform tenants on airport events and information. He felt it was important to have tenants volunteer in efforts to promote the airport, and that business such as Peachtree Flight Center and Gardner Aviation were important players in community involvement. ~ Media. Mr. Crosby felt that the airport received great coverage of meetings by the local press. However, he felt that other events were not covered as well. He believed an offer to the press to over fly the city and county might be helpful. Neighbors. Mr. Crosby felt that the current noise abatement and fly friendly programs were in good shape and needed to be continued. He believed progress could be made by getting local charities involved in the airshow, inform neighbors about the picnic area, develop an aggressive program to increase airport tours for both children and aduits. He felt it necessary to downplay and alleviate any fears from the pUblic that Falcon Field would become like Peachtree Dekaib or Fulton County. City/County. Mr. Crosby thought that although good cooperation exists, significant progress could be made in fostering better relationships with City and County officials. Improvement could be made by urging City Council, the Mayor, and County Commissioners to attend and participate in events, promote tax advantages of an airport, and having the Authority devote more time to fostering such relationships. FAA/State DOT. Mr. Crosby believed a good relationship also existed with the local FAA ADO and with GOaT. He urged to conduct more meetings between FAA and State officials, ask for everything needed for the airport twice, never assume the details are handled, use congressional contacts at all levels, and to find an aggressive consultant who is acquainted with FAA and State personnel. Airport. Mr. Crosby noted that the airport was very friendly to recreational flyers. He noted several areas where improvement could be made. He believed that upgrade in navaids (ILS) would better attract corporate customers, and that infrastructure construction lagged behind other Atlanta area airports. He emphasized the need to restructure the thought process in revenue streams, increase the budget for marketing, and change the contract structure to favor the airport. He also saw a need to update the Airport Layout Plan, revisit the "through the fence" fees and update and enforce airport rules and regulations as well as minimum standards. ,......, Authority. Mr. Crosby noted the need for Authority consensus, to direct all inquires to the manager, and to assess Authority member's strengths and how they may best serve the interest of the airport. Airport Manager. Mr. Crosby stressed the need for direction, freedom and flexibility. He expressed the need to manage effectively to be budget driven, priority driven, tenant driven, and a proactive approach to airport management rather than reactive. Mr. Warner discussed Peachtree City zoning issues and reiterated that the city had no authority over the airport but as a courtesy, the airport had historically cooperated with city codes. Mr. Warner also discussed briefly the history of Peachtree City Council and Fayette County involvement with the Authority. A brief discussion began concerning the airport's impact on the county's ad velorum tax. Members discussed the history concerning the tax and the lack of return of the tax money to the airport. Mr. Davis believed it would be prudent to approach the county to return a portion of the substantial ad velorum tax in either actual monies or trade off in manpower and equipment. The 7:00pm ending time for the Friday session was near. The Authority decided to discuss an agenda item slated for the August meeting, to allow the petitioner to act upon the item. Mr. Stan Smith had sent a letter regarding the potential sale of Hangar 0-29 and needed the airport to exercise the right of first refusal. After a brief discussion the Authority agreed not to purchase hangars at this time. Mr. Cobb made a motion to excursive the right of first refusal and decline purchase of Hangar 0-30, with the stipulation that closing on the hangar is within 45 days. The motion was seconded by Cathy Nelmes and was approved unanimousiy. The Friday night session was concluded by consensus at 6:50 pm. 2 ,-, ~ The Authority rejoined at 8:00 am on Saturday, August 7, 2004. Chairman Nelmes welcomed everyone back and once again thanked them for making time in their weekend schedule. She then began an overview of the Capital Improvement Plan particularly focusing on Fiscal Years of FY05 through FY07. By consensus several projects and purchases were moved up or back on the CIP schedule according to the severity of the need. It was agreed by the entire Authority, now that the roof repairs were complete and no leaks have appeared, the refurbishment of the terminal interior was a priority and the cost of the repairs may necessitate the movement of other capital expenditures. They also agreed by consensus on the paving of the road and parking lot in Hangar Area A. A question was raised among the members whether Mr. Crosby would need to review items with the Authority for approval? After a brief discussion in which Mr. Cobb stated he would like to see any resemblance of micro-management removed. Mr. Davis agreed, with Mr. Cobb and would like a report from the airport manager for information purposes only. Mr. Davis also mentioned it might be helpful for budgeting purposes to add a line item in the maintenance budget for parking lot repair. Mr. Crosby briefed the Authority on the key issues facing the airport in the next year. The Authority and Mr. Crosby identified and ranked these issues in importance. The issues and ran kings are listed below. IDENTIFIED AND RANKED KEY ISSUES Western Boundary Land Acquisition (approx 50 acres) l' TDK Boulevard Relocation y The previous two issues were already being satisfied by Authority, and Management. The following issues were identified and ranked by importance. 1. Pursuit of ILS 1A. ATL VOR relocation. 1A. ASOS relocation 2. Taxiway design/construction of Hangar Area B 2. Taxiway design/construction of Hangar Area C 3. Taxiway and Runway extension 4. FBO Ramp Expansion (possible GDOT grant) 5. Hangar Area A (FY05 or later) The Authority with Mr. Crosby's insight also identified issues and documentation that needed reviewing. After some discussion these issues were assigned ownership and a goal completion time frame. Below is a list of these goals, the assigned ownership and timeframe. 3 ~, Through the fence fees, assigned to the full Authority with a 3D-day completion. A review of zoning around the airport in both Fayette and Coweta was assigned to Chairman Nelmes and Mr. Davis. to begin within 30 days. Marketing efforts will be reviewed by Mr. Mendenhall with assistance by Fayette County Development Director Brian Cardoza with a 50-day completion rate. A review of Airport Rules and Regulations as well as Minimum Standards was assigned to Mr. Crosby with tenant participation, and completion in 5 months. A review of current and future leaSes was assigned to Mr. Warner and a 5 months compietion date. A seiection of an airport consultant was assigned to the full Authority within 30 days. The Airport Manager Performance Review was assigned to Mr. Fisher and Mr. Davis to be completed in 30 days. It was also agreed to seek the expertise of a business consultant to help the Authority formulate a business plan within the next 12 months. r-" At approximately 9:45 am the meeting was jOined by Mr. Dylan Glenn. Mr. Glenn is a Republican candidate for the House of Representatives from the 8th District, currently in a runoff election with competing Republican candidate Lynn Westmoreland. Mr. Glenn addressed the Authority and talked about his willingness to help the airport should he be elected. There was a discussion regarding the key issues the airport had identified, and how help from a congressional contact could be beneficial. Mr. Glenn discussed the issues with the Authority for approximately 45 minutes, and then left 10 meet additional engagements. Chairman Nelmes suggested on these key issues to have Mr. Crosby report quarterly to the full Authority at the scheduled meetings. It was also decided that a letter should be sent to the FAA Regional office within 14 days requesting to be considered as an alternate site for the relocation of the Atlanta VOR. Mr. Davis was given ownership of managing this project and will update the Authority monthly. Mr. Davis was also given the task to create an action registry to track projects. r-"' There were no additional formal actions taken by the Authority during the workshop and by consensus, the workshop concluded at 11 :30 a.m. ~ rt:dJ- Attested by: Ca . Nelmes, Chairman ,..... 4