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11-19-2004 Regular Meeting r, PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING November 19, 2004 The November meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on November 19, 2004, at 7:00 p.m. Those present were Chairman Catherine Nelmes; Members Jerry Cobb, Doug Fisher, Matt Davis, and Rick Mendenhall; Airport Manager John Crosby; and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Chairman Nelmes asked if there were any announcements. Mr. Cobb stated The Great Georgia Air Show revenue results were positive and the function was considered a success. John Crosby announced that Aviation Way has been accepted by Peachtree City as a City ,...., street and that the final payment by Pathways would be requested. II. APPROVAL OF MINUTES Mr. Fisher reminded those present that he was absent from the October meeting and his name should be removed from the referenced motion and that Mr. Davis should be inserted. Mr. Fisher also stated that the date was incorrect and the October 19 should be inserted. A motion was made by Mr. Fisher and seconded by Mr. Cobb to approve the minutes of the October 19, 2004, Regular Meeting as amended. The motion passed unanimously. III. REPORTS AIRPORT MANAGER'S REPORT November 19,2004 ~ , . i-' f , 1. Stan Smith has begun construction on Lot B-2 and has delivered a letter stating his intent to build on Lot B-4. Mr. Crosby stated that he and Chairman Nelmes met with Mr. Smith and asked him to consider not building on Lot B-4 until a study could be completed on the entire Area B to determine the best way of serving the newly acquired 24 acres. Mr. Smith would not consider the option and answered by letter 1 r his intent to build on the lot. Mr. Crosby reminded the Authority that there is a clause in all leases in Area B, which provides for the Authority to relocate tenants for development purposes. Mr. Crosby also stated that the Authority reserves their right to exercise their options under the lease. k f' , 2. Mr. Crosby gave an update on the Santa's Copilot project scheduled for December 11, 2004 at Falcon Field. Approximately 28 children and their parents have been identified for gifts. Mr. Davis and Ms Chrisha Isreal have spent countless hours on the project and it should be a huge success. IV. FINANCIAL REVIEW Mr. Crosby explained that the line items would be out of balance for a couple of months until the air show reimbursement is received. Mr. Crosby also suggested that an adjustment should be made to the terminal rental and rental car commissions due to Hertz pulling out. Mr. Davis made the motion that those budget line items reflecting projected Hertz revenue be reduced accordingly. Mr. Cobb seconded the motion. The Motion carried unanimously. ,..., V. OLD AGENDA ITEMS ~ " None VI. NEW AGENDA ITEMS 04-11-01 Select consulting firms to conduct NAVAIDS Study Mr. Crosby stated that Chairman Nelmes and Mr. Davis met on November 16, 2004 to review the RFQ's submitted by Wilbur Smith, Prime Engineering, and Campbell Paris consulting firms. Prime Engineering was selected by the committee as the firm who addressed the project and the study procedures best. Mr. Cobb made the motion to approve the selection of Prime Engineering and to allow Mr. Crosby to negotiate a contract to conduct the study for a fee not to exceed $60,000.00. Mr. Mendenhall seconded the motion and it passed unanimously. 04-11-02 Review airport policy on proprietary exclusions Mr. Crosby stated that several people had asked whether the Authority had ever claimed a proprietary exclusion for sale of fuel on the airport. It was generally understood by all rr Authority members that the exclusion had been stated in previous meetings and contract I: negotiations. Mr. Davis made the motion that the Authority would officially for the records f claim the proprietary exclusion of sale of fuel to others. Mr. Cobb seconded the motion and it passed unanimously. 2 r , l' r Regular business was concluded at 7:45pm. Mr. Davis made a motion to move to Executive Session to discuss personnel issues and matters protected by attorney-client privilege. The motion was seconded by Mr. Fisher, and passed unanimously. VII. EXECUTIVE SESSION After discussions were concluded in the executive session, Mr. Davis made a motion to return to open session. The motion was seconded by Mr. Fisher and passed unanimously. The Authority returned from executive session to open session at 8: 15pm. No further action was taken. Mr. Cobb made a motion to adjourn at 8:16 pm. The motion was seconded by Mr. Fisher and passed unanimously. ~~ Attested by: 3 r"l PEACHTREE CITY AIRPORT AUTHORITY M (, The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. EXECUTIVE SESSION AFFIDAVIT A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was devoted to matters within the exceptions provided by law, specifically as initialed below: o o ~~ Discussing matters protected by the attorney-client privilege. O.C.GA !l50-14-2(1). Discussing the future acquisition of real estate. O.C.GA !l50-14-3(4). Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.C.GA !l50-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel ior the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affid re r-: v' ~ _'-v,''',''''''' .' ~"'.''/'''-.", Swom to and subscribed bafora.'rne this (t?fe~_.~ l{ l"ll<9t.{ ~. .~'. .. "'{b - ....::.. ':(a~ .... ~Notary P pilc :.:: :'"':c ,-, ~."^ ~"'.."~::' ,t ,3 Capacity Date of meeting: I \ 11Cl I DC( "<, CONCURRENCE OF AUTHORf1Y MEMBERS The undersigned confirm that the statements contained in the above affidavit are true and correct. If~ ,."... OFINION OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was h' suant to my advice and counsel. ~ Lega! Co MhAf;lt;y el ~ ~ ,,-, "', ".., ,. ~ -- r ~ ' 11-30-04 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: November 30, 2004 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % Jerry R. Cobb 12 12 100% 7 7 100% Matt M. Davis 12 12 100% 7 7 100% Douglas A. Fisher 12 9 75% 7 5 74% Catherine M. Nelmes 12 12 100% 7 7 100% Rick P Mendenhall ' 10 10 100% 4 3 93% 'Rick Mendenhall was appointed to complete the unexpired term of Jim Toombs Members Dates Absent Type Jerry R. Cobb Matt M. Davis Douglas A. Fisher 4/21/2004 Regular 5/19/2004 Re~ular 8/25/2004 Special 9/29/2004 Special 10/19/2004 Regular Catherine M. Nelmes . Rick P. Mendenhall 9/29/2004 Special Meeting Dates Type 1/06/04 Workshop 1/14/2004 Regular 2/2/04 Special 2/11/04 Regular 3/10/2004 Reaular 3/24/04 Special 4/21/2004 Re~ular 5/19/04 Regular 6/02/04 Reaular 7/14/04 Re~ular 8/6&7/2004 Workshop 8/16/04 Regular 8/25/2004 Special 9/8/2004 Regular 9/29/2004 Special 10/19/04 Regular 11/19/04 Regular 12/11/02 Regular Page 1