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12-08-2004 Regular Meeting r"'"l PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING December 8, 2004 The December meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on December 8, 2004, at 7:00 p.m. Those present were Chairman Catherine Nelmes; Members Jerry Cobb, Doug Fisher, Matt Davis, and Rick Mendenhall; Airport Manager John Crosby: and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Chairman Nelmes asked if there were any announcements. Mr. Davis reminded those present that the Santa's Copilots event would be conducted on December 11, 2004 and invited everyone to attend. Chairman Nelmes also addressed the assembly, stating that she had announced her resignation from the Authority effective January 31,2005. She thanked everyone for their support over the past 6 years and stated she wanted to devote more time to her family. Other authority mernbers thanked her as well for a job well done. II. APPROVAL OF MINUTES Chairman Nelmes asked that the minutes be amended to include the motion by Mr Cobb and seconded by Mr. Davis to direct Mr. Crosby to contact a consultant regarding revisions to thru-the-fence agreements. Mr. Crosby was directed to present a proposal at the next regularly scheduled meeting. A motion was made by Mr. Fisher and seconded by Mr. Cobb to approve the minutes of the November 19, 2004, Regular Meeting as amended. The motion passed unanimously. III. REPORTS AIRPORT MANAGER'S REPORT December 8, 2004 1 1. CONSTRUCTION: Stan Smith has started construction on Lot 8-2 and is scheduled r->, to be completed in late January. No plans have been submitted for Lot 8-4. I 2. ANTI-TERRORIST TRAINING: Mr. Crosby announced that he completed the 12 hour Anti-terrorist training course at Eastman, Georgia. The Georgia Legislature passed a bill requiring airport managers to attend a 12 hour training session in 2004 and a 8 hour training session annually thereafter on Anti-terrorism. IV. FINANCIAL REVIEW M.r Crosby explained that collections for Hotel/Motel Tax and support for the Great Georgia Airshow were not reflected on the report. Peachtree City staff has promised to correct the current procedures for disbursing funds. Fuel sales are down but other airport sponsors report lower sales also. V. OLD AGENDA ITEMS ~ f' None I VI. NEW AGENDA ITEMS 04-11-01 Consider awarding contract to Prime Engineers for Navaids study Mr Crosby reviewed the contract with members. Mr. Fisher recommended we change the contract language regarding the Engineers services and the 180 day contract. Mr. Fisher made the motion to amend the contract language under Article 4, C4.01,4. to combine paragraph 4 and paragraph 5 to insure that all Engineer services were included in the lump sum amount. Mr. Mendenhall seconded the motion and it passed unanimously. 04-11-02 Consider an Intergovernmental agreement with the City of Peachtree City in regards to the TDK Boulevard Extension Chairman Nelmes explained that the agreement would allow the City to direct URS Engineers to provide certain engineering documents that would allow all parties to determine the extent of their involvement. Mr. Davis stated he did not see this as our problem. Mr. Fisher stated we needed to get TDK resolved and that the Authority agreement would assist in that effort. Chairman Nelmes stated the agreement would also assist in improving the runway safety area and the airport would benefit. Mr. Cobb agreed that the agreement would get the project off dead center. Mr. Davis said that the agreement only bails out the City with their commitment to design the project. He further stated that it makes him nervous and he thinks the City and others will be back for additional funding later. Mr. Fisher made the 2 r-: ~ " ~. " !"""' ,....., F motion to approve the agreement with a 60 day clause for the City to accept and that there not be further Authority commitment. Mr. Cobb seconded the motion and it passed 4 -1 with Mr. Davis voting against. 04-11-03 Consider awarding contract to Newton & Associates to review contracts and agreements. Mr. Crosby presented a proposal from Newton & Associates to review contracts and agreements for $10,000.00 plus expenses. Mr. Fisher stated the fee was to much and that we could probably conduct the review in-house between Mr. Crosby and Mr. Warner. Mr. Crosby stated he would survey other airports and report back to the Authority in January. Mr. Fisher made the motion to reject the Newton & Associates proposal. Mr. Cobb seconded and the motion passed unanimously. VII. EXECUTIVE SESSION After discussions were concluded in the executive session, Mr. Davis made a motion to return to open session. The motion was seconded by Mr. Fisher and passed unanimously. The Authority returned from executive session to open session at 9:45pm. Mr. Davis made a motion to accept the Airport Manager appraisal guidelines. The motion was seconded by Mr Cobb and passed unanimously Mr. Cobb made a motion to adjourn at 9:51 pm. The motion was seconded by Mr. Fisher and passed unanimously. ~~f/- Attested by: Ca erine M. Nelmes, Chairman 3 I'i PEACHTREE CITY AIRPORT AUTHORITY EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was Clevoted to matters within the exceptions provided by law, specifically as initialed below: ~CB o ~~ Discussing matters protected by the attorney-client privilege. O.C.GA 950-14-2(1). Discussing the future acquisition of real estate. O.C.GA 950-14-3(4). Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.CGA 950-14-3(6). The closed portion of the meeting was held in compiiance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. ~ '~.; /'. . --~-,-.._-~"~/-:"....-./ ". Swoi'n to'and ,iubscdbed I I .befcreme this'aale:<l~ I~ ~l.\ -~~2~lI-J , ..Nt)ta Put)Ji~ N'::;:':: ^. .;. - '- -- -_..c,,"",_~;::; .. In witness whereof, the undersigned has signed tilis'affidavit on the da \ --" ---- ....,...._. "'''-'... Signature C/t1'j,rR/YJ;r ff Capacity Date of meeting: /2.. - >? _o-r- CONCURRENCE OF AUTHORITY MEMBERS /;~Signed confirm that the statements contained in the above affidavit are true and correct. OPINION OF LEGAL COUNSEL ~ The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was held ant to my advice and counsel. Lega! Cou sel ~ r f'"""' t "....., ~ , , , 12-31-04 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: December 31, 2004 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % Jerry R. Cobb 12 12 100% 7 7 100% Matt M. Davis 12 12 100% 7 7 100% Douglas A Fisher 12 9 75% 7 5 74% Catherine M. Nelmes 12 12 100% 7 7 100% Rick P Mendenhall . 11 11 100% 4 3 93% 'Rick Mendenhall was appointed to complete the unexpired term of Jim Toombs Members Dates Absent Type Jerry R. Cobb Matt M. Davis Douglas A Fisher 4/21/2004 Regular 5/19/2004 Regular 8/25/2004 Special 9/29/2004 Special 10/19/2004 Reaular Catherine M. Nelmes Rick P. Mendenhall 9/29/2004 Special Page 1 Meeting Dates Type 1/06/04 Workshop 1/14/2004 Regular . 2/2/04 Special 2/11/04 Regular 3/10/2004 Reaular 3/24/04 Soecial 4/21/2004 Reaular 5/19/04 Regular 6/02/04 Reaular 7/14/04 Reaular 8/6&7/2004 Workshop 8/16/04 Regular 8/25/2004 Special 9/8/2004 Regular 9/29/2004 Special 10/19/04 Regular 11/19/04 Regular 12/08/04 Regular