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02-21-2006 Special Called Meeting - PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING February 21, 2006 A Special Called meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on February 21 2006, at 7:00 p.m. Those present were Chairman; Jerry Cobb, Members; Greg Carroll, Doug Fisher, Matt Davis and Rick Mendenhall; and Airport Manager John Crosby. Authority Attorney Douglas B. Warner was absent, and Matthew Ramsey attended in his place as Authority Counsel. Also in attendance were Nathan Brooks of the Water and Sewer Authority, Jason Wall of Integrated Science and Engineering and Dave Barkowski of the Peachtree City Engineering Department. - Before the Authority addressed the agenda item, Mr. Barkowski gave a briefing on the City's implementation of a Storm Water utility. The Airport Authority would be assessed a fee of approximately $1,900 a month for storm water runoff. The fee was calculated at $3.95 for every 4,600 square feet of impervious surface. He also stated that there were actions outlined in a credit manual posted on the City's website the Authority could undertake that would mitigate the fee up to fifty percent. Mr. Barkowski also answered additional questions from the Authority. No formal actions were taken. I. NEW AGENDA ITEMS 06-02-03 Consider Change Order for Aviation Way r- ~ Mr. Crosby briefed the Authority on the situation on Aviation Way. He stated that the reason for the change order was that the roadbed was not draining water, thus the road would not compact properly to withstand the weight of traffic that will be using the road. Managers from APAC and engineers from Integrated Science and Engineering estimate additional surge stone and fabric is needed to secure the roadbed and enhance drainage in the area. Additional cost not in the original estimate is approximately $70,000 with the Authority's share being $35,000. After considerable discussion with questions by the Authority directed to Mr. Nathan Brooks and Mr. Jason Wall, Mr. Fisher made a motion to approve the change order as requested an authorize payment in an amount not to exceed $35,000. The motion was seconded by Mr. Mendenhall and passed 4 in the affirmative, 0 against, with Mr. Davis abstaining, in keeping to his prior statement ,..-, at the beginning of the project, not wanting to agree to change orders in the midst of construction when they tend to be a premium. Regular business was concluded at 7:52 p.m. Mr. Fisher made a motion to move to Executive Session. The motion was seconded by Mr. Davis and passed unanimously. Executive Session began at 7:57. Discussions continued until 8:30 p.m. After discussions were complete Mr. Fisher made a motion to conclude Executive Session and return to Open Session. The motion was seconded by Mr. Davis and passed unanimously. The Authority returned to Open Session at 8:32 p.m. Mr. Fisher made a motion to adjourn that was seconded by Mr. Davis and passed unanimously. The meeting ended at 8:33 p.m. ~~ Attested by: ~~ g: 4/rt erry . obb, Ch irman "..,...." ,-, ~, I j PEACHTREE CITY AIRPORT AUTHORITY ....., EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was aevoted to matters within the exceptions provided by law, specifically as initialed below: ~isCUSSing matters protected by the attorney-client privilege. O.C,GA 950-14-2(1). ~isCUSSing the future acquisition of real esta;e, O.C,GA 950-14-3(4). D Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee, O.C.GA 950-14-3(6), The closed portion of the meeting was held in compliance with the law, based upon the advice of legai counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below. / -.;.' .~ .-- :::: '..... "" ",,- - - ~ ~- .' s't?-:; ed ~?t\r~4.A-' Capacity Date of meeting: -z. I ~ b '2- DO k CONCURRENCE OF AUTHORIW MEMBERS 1'""". Sworn to ana subscribed J before m\lthi!>d~e~"'_ 2. In ,,::(~ ciA~tili;Jp.~ . NQtary P'ublic . - -: " r- ...." ~.. ,_ . . -,-' -;:-- ,'-~ = '. The undersigned confirm that the statements contained in the above affidavit are true and correct. ,~Aaz J' J \F\s0 ~~ , OPINION OF LEGAL COUNSEL f"'""J The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was held pursuant to my ad . e and counsel. ,...., I!'!""""'o ,- 2-28-06 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: February 28, 2006 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance % Meetings Last Meetings Attendance 12 Months 12 Months Attended % Jerrv R. Cobb 11 11 100% 2 2 100% Matt M. Davis 11 11 100% 2 2 100% Doualas A. Fisher 11 10 91% 2 2 92% Grea Carroll" 11 6 55% 2 2 62% Rick P Mendenhall 11 11 100% 2 2 100% (Alternate) 0 0 #DIV/O! 0 0 #DIV/O! Gren Carroll was apPointed to complete the unexaired term of Catherine Nelmes " Members Dates Absent Type Meeting Dates Type Jerrv R. Cobb 1/11/2006 Reaular 1/27/2006 Workshoa 2/8/2006 Reoular 2/21/2006 Saeclal Matt M. Davis 3/8/2006 Reaular 4/12/06 Renular 5/10/2006 Renular 6/8/2005 Presentation 7/13/2005 Cancelled Doualas A. Fisher 12/16/2005 Reaular 8/10/2006 Reaular 9/14/2006 Renular 10/12/2006 Reaular 11/9/2006 Reaular 12/14/2006 Reaular Grea Carroll 1/12/2005 Reaular 2/9/2005 Reaular 6/8/2005 Renular 9/14/2005 Renular 12/14/2005 Reaular Rick P. Mendenhall (Alternate 1 .City Council Presentation Page 1