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04-12-2006 Regular Meeting ,-. , t, , ~' - . r ~. PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING April 12, 2006 The April meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on April 12, 2006, at 7:00 p.m. Those present were Chairman Jerry Cobb; Members Doug Fisher, Matt Davis, and Rick Mendenhall; Airport Manager John Crosby: Assistant Manager Andrew Bolton; and Authority Attorney Douglas B. Warner. . I. ANNOUNCEMENTS Mr. Crosby announced the Commemorative Air Force's World War II Day on Saturday April 22,2006 from 10:00 AM to 3:00 PM. All activities should take place at the CAF Hangar and the grass field south of the FBO main ramp. Planned activities are a reenactment and aircraft rides in vintage WWII aircraft. There will also be a Swing dance at the CAF hangar from 7:00 to 11:00 PM. II. APPROVAL OF MINUTES A motion was made by Mr. Mendenhall and seconded by Mr. Davis to approve the minutes of the March 8, 2006, Regular Meeting as presented. The motion passed unanimously. III. REPORTS AIRPORT MANAGER'S REPORT March 10, 2004 1. FBO Interior Improvements. Funding for flooring improvement will come from remaining funds in the tax exempt account created for Aviation Way construction and FBO roof repair. 2. Aviation Way. Signage and striping still needed. WASA would like to erect a gate across Aviation Way for security with access for WASA and Airport employees. 1 3. TDK Boulevard. Airport officials are working with principals from Peachtree City, and Sequoia Golf. Frontline Surveying should have work complete by the end of the week to make an offer to Pathways. 4. Hangar Areas B & C. Grant money for environmental forthcoming. 5. North Carolina Airports Association. Mr. Crosby has been asked to speak and will be attending April 18 through April 20, 2006. 6. Vacation. Mr. Crosby will be taking a personal vacation April 24 - 28. IV. FINANCIAL REVIEW Mr. Crosby explained that Avgas sales were surprisingly above budgeted levels. He also noted for the second month that Jet sales in gallons were more than budgeted but less than budgeted in actual dollar amount. This indicated that sales were at a dollar value less than what was originally budgeted and a good portion of sales were at a discounted level. He also mentioned there were a couple of complaints on fuel prices from tenants. ,....., V. OLD AGENDA ITEMS None VI. NEW AGENDA ITEMS 06-04-01 Review request of sale on Hangar B-4 and exercise right of first refusal. Mr. Crosby gave an overview of the agenda item. After a brief review of the documents and discussion Mr. Fisher made a motion to approve the sale of 8-4. The motion was seconded by Mr. Davis and approved unanimously. 06-04-02 Consider Gardner Aviation Specialist's request for ramp expansion. ~ . Mr. Crosby briefly detailed the background of the agenda item. Gardner Aviation would like to pave at their cost several currently grassed areas around their hangar to allow for more ramp space. The discussion centered on the amount of relief the airport would give to Gardner Aviation to recoup its investment. . ~, Mr. Gardner asked for a long term deferment with the pricing of the area to be set at $0.27 cents per square foot, the price for non operation area. His reason being that the company would be developing property the airport had decided not to pursue. 2 Mr. Davis stated that only the small section labeled" Area 3" was considered non operational area and available at the $0.27 cents per square foot pricing. All other areas were considered operational and should be priced at the standing rate of $0.50 cents per square foot. Mr. Carroll stated his two major concerns were would the development affect future runway or taxiway expansion and if the Authority agreed to the different pricing structure would it set a precedent with other tenants. Mr. Cobb stated that it would set a precedent, however the area discussed is unique to the 8-5 location. Mr. Fisher stated he would like to find a way to help a tenant and still preserve the airport's pricing philosophy. After considerable discussion of rates and the deferment period, Mr. Carroll made a motion to agree to the proposed ramp expansion with current values of $0.27 cents per square foot for non operational areas and $0.50 cents per square foot for operational areas, with Gardner Aviation Specialists to receive 4 years of deferred payment calculated from the day th7f~ ramp area becomes useable. The motion was seconded by Mr. Davis and passed unanimously. ,-. Regular business was concluded at 8:10pm. Mr. Davis made a motion to move to Executive Session to discuss matters protected by attorney-client privilege. The motion was seconded by Mr. Mendenhall, and passed unanimously. VII. EXECUTIVE SESSION After discussions were concluded in the executive session, Mr. Davis made a motion to return to open session. The motion was seconded by Mr. Carroll and passed unanimously. The Authority returned from executive session to open session at 8:55pm. Mr. Davis made a motion to adjourn at 8:56 pm. The motion was seconded by Mr. Fisher and passed unanimously. ~ 5#d/-- Attested by: irman -, , j . , 3 PEACHTREE CITY AIRPORT AUTHORITY ,.,.,.,." EXECUTIVE SESSION AFFIDAVIT f The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duiy made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was aevoted to matters within the exceptions provided by law, specifically as Initialed beiow ~isCUSSing matters protected by the attorney-client privilege. O.C.GA 950-14-2(1). . o Discussing the future acquisition of real estate. O.C.GA 950-14-3(4). o Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.C.GA 950-14-3(6). The clqsed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below. Sworn to and subscribed before me this date' AovL. ."~II~~tI- ..-' ,"..' ~~ /2 . 2!:C(,. Si9~~ IZ-UJ ~, ----- Capacity Date of meeting: '"'2.4-rv1;2..0?; (p ..-. ,'"-. ."",, CONCUR.RL:NCE OF AUTHOR.ITY MEMBERS - - The under?igned confirm that the statements.~ontalned in the r'>'e1davit are true and correct. 1}J;;;1~ ... I / t . ., ~ . . 1:', \J.'fl S (\ . ----__ ~~~ '7!It'-' ~ Q,ElliION OF LEGAL COUNSEL ,,-.., The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was held pursuant to my advice and counsel. Legal Counsel ~ ~ , ' i""""'" 4-30-06 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: April 30, 2006 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance % Meetings Last Meetings Attendance 12 Months 12 Months Attended % Jerrv R. Cobb 11 11 100% 2 2 100% Matt M. Davis 11 11 100% 2 2 100% Doulllas A. Fisher 11 10 91% 2 2 92% Grell CarroW 11 6 55% 2 2 62% Rick P Mendenhall 11 11 100% 2 2 100% (Alternate) 0 0 #DIV/O! 0 0 #DIV/O! Grea Carroll was aooointed to comolete the unexoired term of Catherine Nelmes * Members Dates Absent Type Meeting Dates Type Jerrv R. Cobb 1/11/2006 Regular 1/27/2006 Workshoo 2/8/2006 Reaular 2/21/2006 Soecial Matt M. Davis 3/8/2006 Regular 4/12/06 Reaular 5/10/2006 Reaular 6/8/2005 Presentation 7/13/2005 Cancelled Doulllas A. Fisher 12/16/2005 Reaular 8/10/2006 Reoular 9/14/2006 Reaular 10/12/2006 Reaular 11/912006 Regular 12/14/2006 Regular Grell Carroll 1/12/2005 Renular 2/9/2005 Reaular 6/8/2005 Renular 9/14/2005 Reaular 12/14/2005 RealJlar Rick P. Mendenhall (Alternate) *City Council Presentation Page 1