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09-14-2006 Regular Meeting - PEACHTREE CITY AIRPORT AUTHORITY Regular Meeting Agenda Thursday, September 14, 2006 Aviation Center, Peachtree City-Falcon Field 7:00 PM I. ANNOUNCEMENTS APPROVAL OF MINUTES II. August 10, 2006, Regular Meeting III. REPORTS Airport Manager - John Crosby IV. FINANCIAL REVIEW Airport Manager - John Crosby V. OLD AGENDA ITEMS None - VI. NEW AGENDA ITEMS ? 06-09-01 Consider passing resolution on runway length and approach slope intentions. 06-09-02 Consider resolution authorizing Chairman to execute Memorandum Of Understanding and closing documents with respect to purchase of Runway Safety Area property. VII. . EXECUTIVE SESSION - , Please note: This agenda is subject to change up to 24 hours prior to the ) meeting. ,..... PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING , September 14, 2006 The September meeting of the Peachtree City Airport Authority was held at the Aviation Center, Peachtree City-Falcon Field Airport, on September 14, 2006, at 7:00 p.m. Those present were Chairman Jerry Cobb; Members Greg Carroll, Doug Fisher, Matt Davis, and Rick Mendenhall; Airport Manager John Crosby: Assistant Manager Andrew Bolton; and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Chairman Cobb asked if there were any announcements. Mr. Davis announced that the date for the annual Santa's Co-Pilots Toy Drop would be held at the Aviation Center on December 16, 2006. ,..... . Chairman Cobb also reminded everyone of the upcoming Airshow dates October 14 and 15, 2006. He also mentioned the Military Vehicle Rally being held at Falcon Field in the grass field south of the FBO ramp on September 16, and 17, 2006. t , II. APPROVAL OF MINUTES A motion was made by Mr. Mendenhall and seconded by Mr. Carroll to approve the minutes of the August 10, 2006, Regular Meeting as presented. The motion passed unanimously. III. REPORTS AIRPORT MANAGER'S REPORT SEPTEMBER 14, 2006 ..-, f ' o 1. Departure. Mr. Crosby announced the resignation of Mr. Andrew Bolton, from the position of Assistant Manager with the Airport. Mr. Fisher wished Mr. Bolton well in his future endeavours and thanked him for his service. Chairman Cobb also thanked him for his 7 years of loyal service to the ,..-, Authority. The sentiment was echoed by the rest of the authority as well. Mr. Bolton thanked them for their kind words, and stated that he enjoyed every minute of employment and will miss the working relationships that have been created. 2. Gardner Ramp Paving. Mr. Crosby distributed a sketch that covered the areas that would be paved. The new proposal would locate Garner auto parking in Area B. Gardner would pay for the cost of clearing and gravel and then relinquish the area when development in that area was to take place. 3. Budget Review for FY07. Mr. Crosby distributed spreadsheets with preliminary budget assumptions for FY 07. He mentioned that he increased the sales amount for Jet fuel, however because of the high price of Avgas he lowered the sales of Avgas, since many deem it to expensive to fly recreationally. He also mentioned the need to replace the air conditioning unit that serves the bathrooms in the terminal. He felt that there were no other unforeseen expenses. IV. FINANCIAL REVIEW - \ Mr. Crosby felt that the August budget numbers were straight forward, but did mention that for the first time in months that both Avgas and Jet fuel sales were less than budgeted. V. OLD AGENDA ITEMS None At 7:30 PM the Chairman announced that before the agenda items were discussed the Authority needed to meet with counsel. Mr. Fisher made a motion to move to Executive Session to confer with legal counsel and discuss land acquisition. The motion was seconded by Mr. Davis and passed unanimously. Executive Session discussions were concluded at 8:25 PM. Mr. Carroll made a motion to return to Open Session to discuss the resolutions. Mr. Davis seconded the motion and was passed unanimously. ~ .t o r- VI. NEW AGENDA ITEMS 06-09-01 Consider passing a resolution on runway length and approach slope intentions. Mr. Fisher made a motion to pass a resolution on runway length and approach slope intentions. Said resolution in its entirety will be made part of these minutes. The motion was seconded by MR. Davis and passed unanimously. 06-09-02 Consider resolution authorizing Chairman and or Airport Manager to execute Memorandum of Understanding and closing documents with respect to purchase of Runway Safety Area property, subject to final review and approval and verification of acreage and financial calculations by legal counsel and airport staff. r- Mr. Fisher made a motion to authorize the Chairman and or Airport Manager to execute Memorandum of Understanding and closing documents with respect to purchase of Runway Safety Area property, subject to final review and approval and verification of acreage and financial calculations by legal counsel and airport staff. The motion was seconded by Mr. Davis and passed unanimously Regular business was concluded at 8:30pm. Mr. Davis made a motion to return to Executive Session to confer with legal counsel and discuss property acquisition. The motion was seconded by Mr. Fisher, and passed unanimously. VII. EXECUTIVE SESSION ..-, . The Authority returned from executive session to open session at 9:30 pm Discussion centered around the air show and the date and agenda items for the next Authority meeting. It was decided that the Authority meeting should be conducted on the regularly scheduled date. The Authority considered the agenda for the next meeting. One item discussed and agreed to as an agenda item was a formal resolution proposing to suspend consideration of any and all through-the- fence proposals pending the completion of the current Hunting litigation. The agenda would also include formal adoption of the new budget. Mr. Fisher made the motion to adjourn at 9:41 pm. The motion was seconded by Mr. Davis and passed unanimously. o r-. SECRETARY'S CERTIFICATE I hereby certify that the attached resolution is a true and correct copy of the resolution adopted by the Peachtree City Airport Authority, after motion duly made and seconded, by unanimous vote of the Authority on the 14th day of September, 2006. Secretary r- [Affix seal] ATTESTED TO: Cha~ (24-d ".....", f'- ~... -. ~ -. f t) ,..., (iii) \ ! (i) That the Authority has no intention of lengthening the runway at Peachtree City--Falcon Field Airport to a declared departure iength greater than 6,000 feet; that the 6,000 foot length shall be fully available for take-off and departure operations of aircraft from the airport, and all operations associated therewith and related thereto; that the current landing thresholds and associated runway lengths shall remain in effect for landing operations of aircraft on the runway and all operations associated therewith and related thereto. That the existing approach slopes, a 20 t01 slope to Runway 13, extending from the northwest end of the runway, and a 34 t01 slope to Runway 31, extending from the southeast end of the runway, be maintained as they currently exist and not be revised or amended to lower approach slopes in the future; it being the intention of the Authority that adjacent and surrounding landowners be able to rely on these existing slopes in the planning, development, and construction of their commercial and industrial properties. (ii) That future members of the Authority, and future authorities en banc be hereby encouraged to adhere to the intentions and philosophies set forth in this resolution. (iv) That this resolution be null and void if the acquisition of the Runway Safety Area contemplated herein is not consummated within sixty days from the date of its adoption. ,....., Attested by: Jerry R Cobb, Chairman STATE OF GEORGIA COUNTY OF FAYETTE RESOLUTION CONCERNING APPROACH SLOPES AND RUNWAY LENGTH WHEREAS, Peachtree City Airport Authority (the "Authority) has received a grant from the Federal Aviation Administration for the purposes of acquiring a Runway Safety Area at the northwest end of the runway at Peachtree City-- Falcon Field Airport; ,..... . WHEREAS, as an integral part of such acquisition, the Authority is required to acquire two existing and active golf holes from Sequoia Golf Planterra Ridge, LLC ("Sequoia") and additional land from Peachtree City Holdings, LLC and Peachtree City Properties, LLC (together to be designated as "PCH"); WHEREAS, as a condition to sale of said property, such parties have requested that the Authority memorialize its intentions with respect to runway length and approach slope issues; and WHEREAS, the Authority agrees to memorialize such intentions in this resolution, expressly conditional and contingent upon the acquisition of the Runway Safety Area as contemplated herein, failing which this resolution shall be of no force and effect. """" t NOW, THEREFORE, it is hereby RESOLVED by the Peachtree City o Airport Authority as follows: r ~; r- r r- f 9-30-06 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: September 31, 2006 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance % Meetings Last Meetings Attendance 12 Months 12 Months Attended % Jerrv R. Cobb 11 11 100% 2 2 100% Matt M. Davis 11 11 100% 2 2 100% Douglas A. Fisher 11 10 91% 2 2 92% Grell Carroll' 11 6 55% 2 2 62% Rick P Mendenhall 11 11 100% 2 2 100% (Alternate) 0 0 #DIV/O! 0 0 #DIV/O! Grea Carroll was aooointed to comolete the unexoired term of Catherine Nelmes ' Members Dates Absent Type Meeting Dates Type Jerrv R. Cobb 1/11/2006 Reaular 1/27/2006 Workshoo 2/8/2006 Reaular 2/21/2006 Soecial Matt M. Davis 3/8/2006 Regular 4/12/06 Reaular 5/10/2006 Reaular 6/8/2005 Presentation 7/13/2005 Cancelled Douglas A. Fisher 12/16/2005 Regular 8/10/2006 Regular 9/14/2006 Reaular 10/12/2006 Recular 11/9/2006 Recular 12/14/2006 Regular Greg Carroll 1/12/2005 Regular 2/9/2005 Regular 6/8/2005 Regular 9/14/2005 Reaular 12/14/2005 Regular Rick P. Mendenhall (Alternate) .City Council Presentation Page 1