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11-08-2007 Regular Meeting ",...,.. Peachtree City Airport Authority (PCAA) MINUTES OF MEETING Thursday, October II, 2007 The October meeting of the PCAA was held at the Aviation Center, Peachtree City _ Falcon Field Airport, on Thursday, October II, 2007 at 7:00 p.m. The meeting was called to order at 7:05 p.m. Members Present - Jerry Cobb, Doug Fisher, Rick Mendenhall, Bill Flynn, Attorney Doug Warner, Aviation Director John Crosby, Assistant Aviation Director, Barry Griffith A.A.E.. Members Absent - Greg Caroll, Alternate Member John Cordner. 1. ANNOUNCEMENTS Chairman Cobb announced that preparations for the Great Georgia Airshow were underway and that most of tenant based tie-down aircraft have been moved into a hangar. Weather forecast is good for the airshow, which should help attendance this year. He also indicated that the Tops-In-Blue and Airforce Concert series were a success and very entertaining. -- II. APPROVAL OF MINUTES Doug Fisher made a motion to approve the minutes of the August 9, 2007 Regular PCAA Meeting. Rick Mendenhall seconded the motion. The motion carried 4/0. III. REPORTS Aviation Director, John Crosby reported that the Airport was well represented by staff at the annual NBAA conference in Atlanta. He indicated that there are still some name recognition issues with Peachtree City - Falcon Field as many attendees confuse us with Peachtree Dekalb Airport. He suggested that the Airport Authority consider a name change review in the future. Mr. Crosby also indicated that staff would also participate in the NBAA Schedulers & Dispatcher conference being held in Savannah, Georgia in February 2008. Mr. Crosby stated that he will be inducted as the president of the Georgia Airport's Association in Augusta, Georgia on October 24 - 26, 2007 and that his future duties will have him spending much time at the State House in the coming months on behalf of the association. ~ IV. FINANCIAL REVIEW Aviation Director, John Crosby gave a brief review of the financial reports for the month of October. ,...., V. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEM 07-10-01 Authorize (PCAA) Chairman to contract with Boatwright Certified Public Accountants as the lowest qualified bidder. to conduct annual auditing services for the Peachtree City Airport Authority in an amount not-to-exceed $13,000.00. A motion was made by Doug Fisher and seconded by Bill Flynn to approve item 07-10-01. Motion carried 4/0. 07-10-02 Rescind 07-06-02 action awarding contract for work listed in Schedule A of the Taxiway "F" Site Preparation and NA V AIDS project to Prince Ventures, LLC in an amount not-to-exceed $820,013.00 in a final form subject to Federal Aviation Administration (FAA) approval. A motion was made by Doug Fisher to approve item 07-10-02. There was no second and the motion dies. r-'" 07-10-03 Award contract for work listed in Schedule A of the Taxiway "F" Site Preparation and NA V AIDS project to Massana Construction in an amount not-to-exceed $1,056,650.00 subject to funding. Doug Fisher indicating that PCAA had received a letter from Prince Ventures, LLC stating that Prince Ventures, LLC were not willing to perform the work as specified in the bid documents. Mr. Fisher made a motion that the PCAA accept the letter from Prince Ventures, LLC as written and approve agenda item 07-10-03 as shown. Rick Mendenhall seconded the motion. The motion carried 4/0. VII. EXECUTIVE SESSION A motion was made at 7:30 p.m. to enter into executive session by Doug Fisher and seconded by Bill Flynn. The motion carried 4/0. A motion was made at 7:53 p.m. to return to regular session by Doug Fisher and seconded by Rick Mendenhall. The motion carried 4/0. ,....., VIII. ADJOURNMENT A motion was made at 7:57 to adjourn the meeting by Bill Flynn and seconded by Doug Fisher. The motion carried 4/0. r- ~ tie B" .. ~ f"""" r-' Je~h" e4{ , alrm PEACHTREE CITY AIRPORT AUTHORITY ,-., I ~; . EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was aevoted to matters within the exceptions provided by law, specifically as initialed below: ~DisCUSSing matters protected by the attorney-client privilege. O.C.G.A. ~50-14-2(1). . o Discussing the future acquisition of real estate. O.C.G.A. ~50-14-3(4). o Disr.:ussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissa!, or periodiC evaluation or rating of a public officer or employee. O.C.G.A. ~50-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below. - . i, r , Sworn to and subscribed before me this date' It OcT ~COZ 4~~ ~ ~-l Sig ture . - J C//\4/ V Capacity Date of meeting: 1/ to CT 'hT?Ji- . CONCURRENCE OF AUTHORITY MEMBERS The undersigned confirm that the statements contain OFINION OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was ~l to my advice and counsel. ~ ':. C:~;1~~ - Legal CO~I .=:::::> - I ~ -. .- 10-31-07 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: October 31, 2007 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % JerrY R. Cobb 11 11 100% 2 2 100% Bill Flvnn 11 10 91% 2 2 92% Doualas A. Fisher 11 11 100% 2 2 100% Grea Carroll' 11 10 91% 2 2 92% Rick P Mendenhall 11 11 100% 2 2 100% (Alternate) 0 0 #DIV/O! 0 0 #DIV/O! Grea Carroll was aooointed to complete the unexoired term of Catherine Nelmes . Members Dates Absent Type Meeting Dates Type Jerrv R. Cobb 1/11/2007 Regular 1/24/2007 Special 2/8/2007 Reaular 2/21/2007 Soecial Matt M. Davis 3/6/2007 Special 3/8/07 Reaular 3/20/2007 ReQular 4/13&14/2007 Retreat 4/20/2007 Soecial Doualas A. Fisher 5/10/2007 Cancelled 6/6/2007 Soecial 6/21/2007 Reaular 7/12/2007 Cancelled 8/9/2007 ReQular Greg Carroll 5/10/2006 Reaular 9/13/2007 Cancelled 10/11/2007 Regular 11/8/2007 ReQular 12/13/2007 Regular Rick P. Mendenhall (Alternate) Page 1