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12-13-2007 Regular Meeting f_' Peachtree City Airport Authority (PCAA) MINUTES OF MEETING Thursday, December 13, 2007 ,~ The December meeting of the PCAA was held at the Aviation Center, Peachtree City - Falcon Field Airport, on Thursday, December 13, 2007 at 7:00 p.m. The meeting was called to order at 7:00 p.m. Members Present - Jerry Cobb, Doug Fisher, Rick Mendenhall, Greg Caroll, Bill Flynn, Alternate Member John Cordner Attorney Doug Warner, John Crosby, Aviation Director, Assistant Aviation Director, Barry Griffith A.A.E. I. ANNOUNCEMENTS Chairman Cobb stated that Santa's Copilots are busy making their pre-flight preparations for the annual Christmas Toy Drop scheduled for December IS, 2007 at Falcon Field. That selected families will join Santa and his co-pilots that morning for fun, breakfast, games and entertainment. Santa will arrive aboard his airplane delivering presents to the unsuspecting children. Staff has been working closely with the organizers on hosting the event. -, II. APPROVAL OF MINUTES Chairman Cobb called for approval of the November 8, 2007 Regular Meeting Minutes. Doug Fisher made a motion to approve the minutes seconded by Rick Mendenhall. Motion Carried 5/0. III. REPORTS ,-, . Aviation Director, John Crosby stated that staff would be attending an 8-hour certification course on anti-terrorism in Eastman, Georgia as part of a state mandated course presented by Georgia Aviation Technical College. Taxiway "F" project is proceeding with clearing and grubbing completed; moisture is causing some grading issues but the contractor has the 60" drainage pipe in place for water to pass through to line creek, and this will also be the base area for the ILS/Glideslope antennae. The March runway closure is tentatively scheduled for 3/1108 to 3/15/08 but may shift depending on the weather and contractors. It is anticipated that the runway rejuvenation may be completed in 10 days. The FAA will not allow the use of taxiway "A" as a temporary runway due to obstructions within the primary approach surface. The LPV approach for both 'runway ends was published on December 20, 2007, but still has an imaginary obstruction (elevator) causing the minimums to be higher than necessary, and staff is working with the FAA Flight Standards Office to revise and republish at a later date. ,~ f' IV. FINANCIAL REVIEW Aviation Director - John Crosby reports that with new jet aircraft on the field that fuel sales/gallons exceeded the monthly budget for November. Staff is working closely with the auditors for the 2007 Financial Statements. V. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEM 07-12-01 Approve FY2007-2008 PCAA Budget. After extensive discussions on the proposed budget, Doug Fisher made a motion to approve the FY2007-2008 PCAA Budget that was seconded by Chairman Cobb. The motion carried 4/1 with Bill Flynn voting against. VII. EXECUTIVE SESSION - At 7:45 p.m., a motion was made by Doug Fisher for the PCAA to move to executive session that was seconded by Rick Mendenhall. The motion carried 5/0. At 8:53 p.m., a motion was made by Greg Carroll to return to PCAA regular session that was seconded by Rick Mendenhall. The motion carried 5/0. A motion was made Doug Fisher to adjust the FY2007-2008 PCAA Budget by $20,279.00 as part of the employee incentive program that was seconded by Greg Carroll. The motion carried 4/1 with Bill Flynn voting against. VIII. ADJOURNMENT At 9:57 p.m., a motion was made by Doug Fisher to adjourn the meeting that was seconded by Rick Mendenhall. The motion carried 5/0. ~:~ .~ W~ Je~hai~ - ,...., ,...., - 12-31-07 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: December 31, 2007 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % Jerrv R. Cobb 11 11 100% 2 2 100% Bill Flvnn 11 11 100% 2 2 100% Douglas A. Fisher 11 11 100% 2 2 100% Grea Carroll" 11 10 91% 2 2 92% Rick P Mendenhall 11 11 100% 2 2 100% (Alternate) 0 0 #DIV/O! 0 0 #DIV/O! Grea Carroll was aooointed to comolete the unexoired term of Catherine Nelmes " Members Dates Absent Type Meeting Dates Type Jerrv R. Cobb 1/11/2007 ReQular 1/24/2007 Soecial 2/8/2007 Reaular 2/21/2007 Snecial Matt M. Davis 3/6/2007 Special 3/8/07 Reaular 3/20/2007 Reaular 4/13&14/2007 Retreat 4/20/2007 Soecial Douglas A. Fisher 5/10/2007 Cancelled 6/6/2007 Soecial 6/21/2007 Reaular 7/12/2007 Cancelled 8/9/2007 Reaular Greg Carroll 5/10/2006 ReQular 9/13/2007 Cancelled 10/11/2007 Reaular 11/8/2007 Reaular 12/13/2007 Reaular Rick P. Mendenhall (Alternate) Page 1 PEACHTREE CITY AIRPORT AUTHORITY ~ EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the ~ndersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below, A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority, The closed portion of such meeting, held in executive session, was aevoted to matters within the exceptions provided by law, specifically as initialed below: [J2fDiscussing matters protected by the attorney-client privilege, O,C,GA 950-14-2(1). , D Discussing the future acquisition of real estate, O.C.GA 950-14-3(4). D Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.C,GA 950-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below ".....-" Sworn to and subscribed before me this date' S~ n cdA UWtV- Capacity Notary Public Date of meeting: CONCURRENCE OF AUTHORITY MEMBERS The undersigned confirm that the statements contained in the above affidavit are true and correct. - " - ~ .- ."" .- OFIN/ON OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above ,-. affidavit was appropriate under Georgia law and was held pursuant t y advice and counsel. ~ i