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01-14-2010 ~ Peachtree City Airport Authority (PCAA) Regular Meeting Minutes Thursday, January 14,2010 Aviation Center, Peachtree City - Falcon Field 7:00 p.m. b t Members Present: Chairman- Richard Whiteley, Vice-Chairman & Secretary/Treasurer - Bill Flynn, Zaheer Faruqi, Bill Rial and George Harrison, Aviation Director - Jo1m Crosby, Assistant Aviation Director - Barry Griffith, A.A.E., Airport Attorney - Doug Wamer and City Council Member - Eric Imker. Absent: Alternate Member - Bryan LaBrecque 1. CALL THE MEETING TO ORDER Chairman Whiteley called the meeting to order at 7:04 p.m. and made introductions of the new PCAA Board Members: - . Bill Rial (5 year term) - career officer in the United States Air Force (USAF) who commanded an A-IO Squadron. Post career assignments include: Assistant Director of Operations for Air Force Reserve Command, Joint Chiefs of Staff Operational Director at the Pentagon, Assistant Deputy Commander for Operations USAF Tactical Fighter Wing, a Delta Airlines Pilot since 1997 and a PCAA Alt;:rnate Member 2009 who authored FFC's Airport Safety Program, Airport Emergency Response Manual, Tenant Newsletter and Marketing Committee member. Major General George Harrison (Ret.) - currently Associate Director Georgia Tech Research Institute addressing issues related to National Defense and the State of Georgia, USAF Wing Commander, Deputy Chief of Staff Europe operations, Commander Air Warfare Center, Joint Task Force Southwest Asia, USAF Test & Evaluation Center with operational experience in the F4, F16, EC135, E3, E8C, T38B and a whole list of test aircraft experience; he is a USAF Academy graduate with a bachelor of science (BS) degree in general engineering and public policy and has a Masters of Business Administration (MBA) from Wharton School. - Bryan LaBrecque has been a resident of PTC since 1983 and began his career as a flight sciences engineer at Lockheed in California; later moved to Atlanta and served as a power plant engineer, Director of Fleet Planning, Director of Connection Carriers for Delta; served as Sr. VP of Ground Operations and President/COO for Atlantic Southeast Airlines for 3 years; currently serves as a Assistant Professor at Clayton State where he is head of the aviation concentration program. ~ II. APPROVAL OF MINUTES Motion made by George Harrison and seconded by Zaheer Faruqi to approve the December 10, 2009PCAA Regular Meeting Minutes; motion carries 4/0 with Bill Flynn abstaining. III. REPORTS Aviation Director - J o1m Crosby reports that staff, along with two authority members, will attend the NBAA Schedulers & Dispatchers conference in San Antonio; that the .(\irport has a new display and handouts promoting Atlanta Regional Airport Falcon Field. As part of the Georgia Airports Association, was attendance at the Capital Building, to garner support of the aviation fuel tax being applied to the State's Airport funding which would more than double the money available for Georgia Airports but still short of what other states (i.e. Alabama, Florida) contribute. ...- IV. ".-.. That the PCAAlstaff/tenants will hopefully plan on attending the NBAA Annual c6nference to be held in Atlanta later this year; that it is impressive to see what the aviation industry has to offer all located in one location. Zaheet Faruqi reports that the marketing committee has put together a professional looking postcard that has been mailed out, along with a letter from the Aviation Dire9tor, to over 100 companies who primarily use Atlanta Hartsfield; that Jim Kelly has assisted with providing names and addresses and that PCAA is appreciative of his efforts. Mr. Faruqi states that we are monitoring feedback and tangible results from the mailings. FINANCIAL REVIEW Aviation Director - Jo1m Crosby reports that we did not make budget on revenue for A vGas or Jet A this year; that gallons sold exceeded budget for Jet A by 1000 gallons but AvGas was down approximately 2000 gallons over last year. Staff reviewed last year's fuel activity with the Flight School; that from Oct.-Dec. 2008 the flight school purchased 6,500 gallons of A vGas for revenue of approximately $29,000 and same period in 2009 they bought 483 gallons for revenue of $2,500. Jet A purchased during the same period by the flight school for 2008 1097 gallons were sold for revenue of $4,900 and in 2009 50 gallons sold for revenue of $189.00. Revenues for the Flight School and based aircraft are tremendously down. Mr. Crosby indicated that he would report back fuel activity for transient and based aircraft. Mr. Crosby noted that we overspent the maintenance budget; that budgeted amounts were $6,300 and $10,304 was spent. He indicated that this was the second mO:Jth were we exceeded budget in this line item; that in November ~ f!"""I"I"', V. VI. 01-10-01 - reported repairs on equipment were made. He indicated that in December that there was fire testing on sprinkler systems, environmental cleanup for a fuel spill in the fuel farm containment area along with HV AC scheduled maintenance for the FBO Hangar/Terminal were factors contributing to the increase; that there were no environmental spillage into the water systems. He also indicated there was some insurance costs due to hangar rash and that there is a full accounting of the expense. Mr. Crosby stated that Hotel/Motel Tax was budgeted at $6,000 but actual received in December was over $9,000. Chairman Whiteley stated that the reduction in fuel sales to the flight school has had a significant impact on the budget; that fuel sales accow;tt for 78-80% of the Airport's revenues. Chairman Whiteley stated that we are 10,800 gallons behind in forecasted A vGas sales; that the margins appear to be fair given that we must ran a business but the impact is being felt. Chairman Whiteley indicated that while we are running a deficit for the I st quarter similar to last year, that while not by much that we are in the black and that this is positive takeaway going into the next quarter; that he would like to see fuel sales get better. He thanked staff for keeping the budget below each line item except for in maintenance which was covered in the report. He reminded everyone that any deficit at the end of the month is covered by the general fund and requested assistance/ideas from our tenants on how to sell more fuel. OLD AGENDA ITEMS NEW AGENDA ITEM Election of PCAA Officers Motion made by Bill Flynn and seconded by Bill Rial to nominate Richard Whiteley as PCAA Chairman; motion carries 4/0 with Richard Whiteley abstaining. Motion made by Bill Rial and seconded by Zaheer Faruqi to nominate Bill Flynn PCAA Secretary/Treasurer; motion carries 5/0. Chairman Whiteley reappointed Bill Flynn as Vice-Chairman. Chairman Whiteley also stated that he would like to keep the various subcommittees and appointed PCAA leads in place similar to last year's setup. That the following members would serve in the listed capacities: Airport Safety & Operations - George Harrison Finance & Capital Budgeting - Bill Flynn ,.... , , 01-10-02 ~ ~' ,....., [; Tenant & Community Relations - Bill Rial Marketing - Zaheer Faruqi Business Development - Bryan LaBrecque Presentation by Tim Powers regarding proposed PTC Cell Phone Tower Chairman Whiteley turned over the floor to Mr. Powers. Mr. Powers stated that he purchased a lumber yard off Dividend Drive a couple years back and that since it was no longer a lumber yard he was looking for a way to pay for it; that this location was a good place for a cell phone tower but that he runs into the Airport's conical zone by 49'. He stated the reason he came before the Authority is that two years ago he presented this proposal to'the City Council who turned it dowri. and that he was still trying to lease space for a cell phone tower in order to pay his bills. Mr. Powers stated that Peachtree City has issues with cell p!lOne towers that are being proposed to be placed in a City park which has upset the neighborhoods; that his property is one of the best locations for a cell phone tower because it sits on a ridge between two creeks and is approximately one mile away from the aIrport by does impact the conical zone by 49'; that he understood that the Airport wanted money for an runway expansion and did not want to change the grant. He is here tonight to see if this is still the position of PCAA or if there are any variables that might be considered; that there is a tower across from the airport entrance that is in the direct zoneonly 500' from the J;Unway. He stated that this is a break from ho>>, things were run in PTC in the past 30 years in that most of the work that has gone on in the industrial park on the west side of the runway tracks. He mentioned a water tank in Senoia off the end of the runway that has come up in the past couple of years in Coweta County. He stated that the cell phone tower on his property one mile away has a minimum of 200' and a maximum of 500' height but that the 200' tower impacts the conical zone by 49'. He asked if this was something that PCAA was going to hold too since PCAA cannot control what is getting built in Coweta County; that he plans to abide by the rules and regulations in PTC but thinks it unfair that Coweta County can build a water tank near. the flight path to the runway. He went on to say that his property is ideally situated in the industrial park next to the railroad tracks at the end of a paved road; that for VFR flying that the railroad tracks are a natural corridor to the runway. Mr. Powers asked PCAA if they would be willing to listen to him and support a variance with the City Council to allow the cell phone tower in the proposed location at the proposed height; that it has been a year and half that he has been trying to get this approved and wanted to see if PCAA would consider the variance before he goes before the City Council. Mr. Powers stated that it has cost him several thousand dollars to this point and that he has FAA approval that there is not a hazard to air navigation (see attached handout provided by Mr. ,...... Powers). He asked if PCAA would still take the position of opposing the cell phone tower in its proposed location at the proposed height? Chairman Whiteley thanked Mr. Powers for his presentation and stated that PCAA takes airport safety matters very seriously; that protecting airspace around the airport was an extremely serious matter. Chairman Whiteley indicated he is open to hearing new ideas and so is the Board, however, that there are too many questions involved in this issue to make a definitive statement. Mr. Powers requested a yes or no answer from PCAA if they would consider a variance before he went before the City Council; that the property was eating out of the back of his pocket just the Airport was eating out of the back pocket of PTC residents. Chairman Whiteley stated that the help that PCAA could offer was to have a good understanding of the issue before taking a definitive position and that is why more time is needed to review the material. He also reiterated PCAA's seriousness in n;gard to protecting airspace and airport safety. ,,..., Chairman Whiteley indicated that PCAA would be in a position to over an opinion in a month's time and requested public input; that the handout information would be made available and could be picked up at the front desk. Mr. Powers stated that he understood an opinion could not be made tonight and requested that the item be placed on next month's PCAA agenda. VII. EXECUTIVE SESSION Motion made by Bill Flynn and seconded by Richard Whiteley to enter into executive session at7:35 p.m.; motion carries 5/0. Motion made by Bill Flynn and seconded by Zaheer Faruqi to return to regular session at 8:25 p.m.; motion carries 5/0. VIII. ADJOURNMENT Motion made by Bill Flynn and seconded by Bill Rial to adjourn the meeting at 8:30 p.m.; motion carries 5/0. Note: This agenda is subject to change up to 24 hours prior to the meeting. ~ A e . -- ,...... PEACHTREE CITY AIRPORT AUTHORITY ,...... EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below. that the ~ndersigned presided over a meeting of the Peachtree City Airport Authority. in the capacity set forth below, on the meeting date set forth belOW. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was aevoted to matters within the exceptions provided by law, specifically as initialed below' vlEIJ D v~ Discussing matters protected by the attorney-client privilege. O.C.GA 950-14-2(1). Discussing the future acquisition of real estate. O.C.GA 950-14-3(4). Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.C.G.A. 950-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel ror the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below ,...... Sworn to and subscribed before me this date' o CHA/R/J?.q Capacity Date of meeting: / ~~/o . # CONCURRENCE OF AUTHORITY MEMBERS The under igned confirm that the statements contained in the above affidavit are true and correct. -4 ~ / OFINION OF LEGAL COUNSEL ,...... The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was he u to my advice and counsel. .-' ,-, ~~ ~ ~ Cl ~ N ~C/l 0;:0 ~ <Ill ~Z :::;:'" :::;: :::;: .. - lD ",lD ". -, ~ C:;" = "C III ,::J: :::;: 0 0 ". ~~ .. " - lD :;:; "C 3 co ;:0 .a lD -, ". 0 <:> <0 lD OlD ~ .. .... 0- 51. Cll !: 3 ~ , <0 lD ~ "'iil" Co , ".'< all<> ~ , ~ :I: ~ " '.::! .. ~ .. " "'~ ~ ~ .. " :E N -, " 3 .. ~- ~ . c w~ ~ ~-i ll<>". ;;:; W ~ C 3 Cll III ~ ~w ~ 0;' ~ -e, wCil ::;: ~ .. a~ :::;:~ :::;: :::;: lD - "tl ~.. ~ " -1>.0 ~ 0 '" :::;:.. CD ~ m <0 " OC ~ > Cil 0 .... 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