Loading...
05-13-2010 "...-, Peachtr(le City Airport Authority (PCAA) Regular Meeting Minutes Thursday, May 13,2010 Aviation Center, Peachtree City - Falcon Field 7:00 p.m. Members Present: Chairman- Richard Whiteley, Vice-Chairman & Secretary/Treasurer - Bill Flynn, Zaheer Faruqi, Bill Rial, George Harrison, Alternate Member - Bryan LaBrecque, Aviation Director - John Crosby, Assistant Aviation Director - Barry Griffith, A.A.E. and Airport Attorney - Doug Warner. Absent: City Council Member - Eric Imker 1. CALL THE MEETING TO ORDER Chairman Richard Whiteley called the meeting to order at 7:06p.m. II. APPROVAL OF MINUTES Motion made by Bill Flynn and seconded by George Harrison to approve the March 11,2010 PCAA Regular Meeting Minutes; motion carries 5/0. III. REPORTS Aviation Director - John Crosby introduced Brian Salyers, an Airport Engineering Consultant with Talbert & Bright. He gave an update on paving efforts for the taxilahe, parallel to Taxiway "F" and the first phase of apron area in Area C. Mr. Crosby stated that Plateau's work was nearly complete with minor clean up items underway, and that Massana has some erosion control areas to finish as part of phase I and the stimulus projects. ,...., Mr. Crosby indicated that airport staff went through a Spill Prevention Control and Countermeasure Plan (SPCC) training program today and that this program was in place for our linemen. Mr. Crosby stated that the Precision Approach Path Indicators (P API) were working but have not been flight checked by the FAA; that the last two times the flight check was scheduled that weather and aircraft instrument malfunctions delayed final acceptance and that a request has been made for another flight check which could occur as early as next week. r'""'i Mr. Crosby announced that on May 15,2010 that there will be a Beech Bonanza fly-in coordinated by Harold Bost and that on May 22, 2010 Aircraft Spruce is having a super sale; that FFC will offer a $0.30 per gallon discount for both events. h-"!\ Mr. Crosby indicated that since the last PCAA meeting the Blue Knights "Fallen Officer" Memorial ~ide occurred on Saturday, April 24, 2010 along with the Commemorative Air Force's WWII Heritage Days; that attendance was down due to the weather. He 'stated that the Airport had successfully participated with the City and the Tourism Association at the 74th Annual Dogwood Festival held April 16-18, 2010 in Atl!lnta; that the Flight School and the CAF participated and tickets to the air show and rides for the RV Fly-in (May 1,2010) were given away at the event. Mr. Crosby stated that it was recently announced that the American Cancer Society's Relay For Life - Fayetteville Chapter will be held at Atlanta Regional Airport FalGon Field in 2011; that there were over 3,000 participants in 20 I O. He indicated that all three events (Blue Knights Memorial Ride, CAF's WWII Heritage Days & Relay For Life) will occur on the same weekend next year. Mr. Crosby introduced Airport Tenant - Jeff Morrison who assisted Airport Authority member Bill Rial author and submit to Airport Management and PCAA for review the Safety Program and the Peachtree City's Airport Emergency Action Plan (dated Aug '09). Mr. Crosby thanked Mr. Rial and Mr. Morrison for their hard work in .regard to these documents and reSJuested that Mr. Morrison brief the audience ~n' the emergency exercise scheduled for next week in Rome, Georgia. Mr. Morrison stated that he has been a airport tenant for about 6 years and that he works as the Program Director for the Georgia Emergency Management Agency and conducts statewide emergency training exercises; that for the last couple of weeks he has been working with the Emergency Response Coordinator and Airport Manager in Rome, Georgia. He indicated that next Thursday there will be a table top exercise of the Airport/County's emergency response plan and that he has invited Aviation Director - John Crosby to attend. Mr. Morrison answered questions from PCAA members and stated that there is a program called Homeland Security Exercise Evaluation Program which allows agencies to review their existing emergency plans to ensure effective mitigation to particular disaster events; that PCAA may want to consider a similar review at Atlanta Regional Airport Falcon Field (FFC) in the near future. ,.... Bill Rial recognized that there has been a delay in completion of the proposed disaster dri!1 timetable and reiterated how fortunate we are to be able to utilize the services offered byMr. Morrison; that he has briefed the Aviation Director in the ~ IV. ~ ."....., past in regard to this exercise and that he is hopeful to re-energize this effort in planning a table top exercise to test FFC's plan effectiveness. Chairman Whiteley requested follow up from staff on this item. Mr. Crosby indicated that he would get with Mr. Morrison to establish a timetable. FINANCIAL REVIEW Aviation Director - John Crosby requested Assistant Aviation Director - Barry Griffith, A.A.E., give the report. Mr. Griffith reports that there were no major discrepancies this month; that staff was able to keep expenses below listed amounts in all line items. Mr. Griffith stated that fuel sales were below budgeted amounts, however, AvGas sales were improving due to enhanced marketing efforts and competitive pricing. Chairman Whiteley asked why the user fee line item showed an increase for the month and was wondering if this was from the Drop Dead Divas filming fees? Mr. Griffith reports that this line item increase was due to leasing of the Toybox ahd full occupancy in the T -hangar leases; that the Drop Dead Diva filming fees were listed as uncategorized income. Chairman Whiteley stated that the minutes from the last PCAA meeting noted that the hotel motel tax was in arrears and that PCAA was awaiting the execution of the extension agreement between PCAA and the Tourism Authority and that he noted that the financials still showed a shortfall of approximately $28K and wanted to know if this number is accurate and when this funding is anticipated? Mr. Crosby stated that he had received a report today in regard to the hotel motel tax and that the City Council is expected to ratify the agreement between PCAA and the Tourism Association at its next meeting; that the Tourism Association is 4 months behind and, that payments are averaging approximately $7K per month which correlates to the $28K shortfall. Mr. Crosby stated that he has been in touch with Mary Camburn -Tourism and expects a check to be cut this week. Chairman Whiteley stated that this was good news and that he w.as keeping track of the operating profit for the airport and that due to the hard work of staff in keeping expenses down that the month of April, the 7th month of the fiscal year, shows that PCAA is still operating in the black. Chairman Whiteley indicated that he uses the utility line item as a litmus test to see how well staff is managing expenses and that since fuel sales are missing the mark that staff should be commended for aggressively guarding the cash on hand so that reserves are not being used as part of the operating budget. "..-.. V. VI. 05-10-01 ....., 05-10-02 ,..".., Bill Rial asked if the rates for the hotel motel tax were published in the agreement and if there had been any changes to that percentage? Mr. Crosby read the portion of the agreement indicating the percentage due to the Airport and Bill Flynn stated that there was no change to this rate as this was a carryover from the previous agreement. Mr. Rial stated that fluctuations would occur with the amount the Airport received and if this was posted publically? Mr. Crosby stated he was unaware if this was posted on the City's website but that the Tourism Authority provides a report to the Airport each month showing the percentage shares to the participating agencies; that the Airport does not publish this information. OLD AGEi\fDA ITEMS NEW AGENDA ITEM To authorize the PCAA Chairm.an or Aviatign Director to accept Georgia Department of Transportation State Grant Funds and/or Federal Aviation Administration funds for FY 2010/2011 for Airport Improvement Program projects at Atlanta Regional Airport Falcon Field. Chairman Whiteley asked Aviation Director - John Crosby to provide background to this item. Mr. Crosby stated that this is an administrative action to preclude a special PCAA meeting for authorization should funding become available between Authority meetings; that due to a backlog at the State level that as a housekeeping item PCAA should take advantage of any window of opportunity to accept. authorized funding and/or discretionary funding that may come available in the next couple of weeks as the State is responsible for both federal and state funding appropriations under a block grant program. Motion made by Bill Flynn and seconded by George Harrison to approve agenda item 05-10-0 I; motion carries 5/0. Approve Professional Service Agreement between PCAA and Talbert & Bright, Inc. for engineering services related to airport capital improvement programs at Atlanta Regional Airport Falcon Field. Aviation Director - John Crosby reports that about every three to five years, Airports are required to go out for consultant selection; that Airport staff did that early this year and out of nine submittals Talbert & Bright, Inc. (TBI) was selected as the most qualified consultant for our engineering services. TBI has offices in Atlanta, Charlotte N.C., Columbia S.C., Wilmington N.N., and Richmond VA. TBI specializes in airport consulting/engineering only. The service agr<::ement will allow TBI to design the next phase of Area C, RWY 13 & Runway 31 extensions. The fees charged by TBI will be funded by FAA and GDOT, unless the Authority request items not covered by outside funding. r- 05-10-03 05-10-04 --- 05-10-05 ,..... Motion made by George Harrison and seconded by Bill Flynn to approve agenda item 05-10-02; motion carries 5/0. Approve agreement between PCAA and Peachtree City Tourism Association, Inc. Aviation Director - John Crosby reports this item is the agreement that will allow PCAA to continue receiving Hotel/Motel Tax from the Tourism Association (PTCTA). The old agreement became invalid because of some technicalities between the City and the Tourism Authority. Counsel from both organizations and the City met in February to formulate the revised agreement that is before you for approval. Once approved the PTCT A will release the funding due PCAA since February 2010. Motion made by Bill Flynn and seconded by George Harrison to approve agenda item 05-10-03; motion carries 5/0. . Approve letter of request to the City Manager of Peachtree City (PTC) from the P'CAA Chairman for transfer of property ownership, deeds and associated easements for Echo Court from PTC to PCAA. Aviation Director _ John Crosby reports that PCAA owns 24 acres which is bordered by Echo Court and Aviation Way called Area "B". As you enter Falcon Drive the next street to your left is named Victor Road. Victor road runs for approximately 300 feet and ends. At that point Echo Court proceeds straight ahead to the Commemorative Air Force but also turns 90 degrees left at the end of Victor Road and proceeds Easterly across and dissects Area "B" and ends on Aviation Way. The item before you is a request that the City transfer the deed to that portion of Echo Court that crosses Area "B" to PCAA. Motion made by Bill Flynn and seconded by George Harrison to approve agenda item 05-10-04; motion carries 5/0. Approve letter of request to the City Manager of Peachtree City (PTC) to rename the property known as Victor Way to Echo Court. Aviation Director - John Crosby reports that this item is follow-on to the item above. Once the City transfer title to the property described above, PCAA is asking that the street name Victor Way be. eliminated and replaced with Echo Court. The reasoning behind this is that everyone on that street has an Echo Court address and renaming the entire street Echo Court would eliminate a lot of confusion. Motion made by Bill Flynn and seconded by George Harrison to approve agenda item 05-10-05; motion carries 5/0. r- --- ..- VII. EXECUTIVE SESSION None. VIII. ADJOURNMENT Motion made by Bill Flynn and seconded by Bill Rial to adjourn the meeting at 7:50p.m.; motion carries 5/0. Note: This agenda is subject to change up to 24 hours prior to the meeting. ~ ~, ~~ ~ ~ Gl ~ N ~cn O;ll ~ <OJ > z ~~ ::.::: ::.::: III - CD ",CD ::T -. ~ (i' == 'tl III ::.:::~ ::.::: 0 d ::T ~~ III n - CD ." 'tl 3 cd ;ll cd CD _. ::T 0 C <0 CD cCD ~ III -.,J 2. , <0 !: CD , ~ "'S" 3 ~ , 0-<, CD Q. ;::l ::l ~ , ~ :I: ~ ." '< III ~ QO ::l ::iE _. ::l - "'~ ~ ~ III '" 3 (;)~ III ~ ~::j - ~ . c ~ <= ~~ QO::T '" 3 ~ CD III ~w ~ or ~ .e. s: ~ III ::l - ::.:::~ ::.::: ::.::: ~CD - "'ll 0 ~= ~ " - CD ....d ~ " '" ~ ~ m <0 c<= 0 )> iil ... 0 ~ ::r: -l 5: ;;0 "* m CD m - 3 0 0 0' ... 0 ~ ~ ~ ?i @ 5: ::j c.n .j>. ... CD co co co -< CD m CD ::l :: e. ~ Q. ee ::l -. ee ;;0 5!:1Il "'ll CD 0 ;;0 -l >"* )> :=5: c CD CD -l c.n '" ~ ~ ~ :I CD ::r: -.,J c.n Ol a,tt 0 r- CD :I ;;0 Q.ee III ::j -< )> -l -l "* m >5: z O'CD ~ C 0 ~ '" .j>. ~ III !!l. )> CD _. s: Z :I :I 0 0 -ee ~ III III tJ m III ..... ;;0 ~ (,,) m Ol'" ;;:~ 0 N~ 5: o N 0 ~ ~'" c.n", ~ CD ~~ ;;0 NO CD ~- '" >e. C ~ -~ 00 - ~ ~ ~'" o.co ~ 0':1 0 N ~N ~.j>. e lIlee III 0 "'0 '" CD .., ~ 00 ~(O 0 :I C 0 Oco ~N 0 - III co. ~o co it ::'0 o.co III ?i 'tl CD ~ .... OIl .... CD c:l C> U> :I C> (II U> U> (II Q. CD '" '" '" *' '" :I 0 0 0 0 III !if :I nee ,.... CD CD