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02-09-2012 Regular Meeting ~ Peachtree City Airport Authority (PCAA) Regular Minutes Thursday, February 9, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7 :00 p.m. Members Present: Richard Whiteley, Chairman, Vice-Chairman & Secretary/Treasurer - Bill Flynn, Zaheer Faruqi, Bill Rial, George Harrison, and Skip Barnette (Alternate Board Member). Aviation Director - Bryan LaBrecque, Airport Manager -Hope Macaluso, A.A.E., Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Richard Whiteley called the meeting to order at 7 :06 p.m. II. APPROVAL OF MINUTES Bill Flynn made a motion to approve the September Minutes, seconded by Bill Rial. Motion Carried, 5/0. ~ III. REPORTS Airport Safetv & Overations - George Harrison None to report Finance & Cavital BudS!etinS! - Bill Flynn None to report Tenant & Communitv Relations - Bill Rial None to report MarketinS! - Zaheer Faruqi Hope Macaluso introduced and played a 10 minute video that The Georgia Department Of Transportation had put together pertaining to General Aviation in the state of Georgia and its impact on businesses. - Operations - Airport Manager, Hope Macaluso - ~ -- Hope Macaluso attended the Federal Aviation Administration ~AA) Communications conference near Hartsfield International Airport on January 26 and 27th. Hope mentioned that one of the biggest questions at the conference was concerning FAA funding. Both the houses of Congress have approved the funding bill and the bill is expected to be signed by President Obama. This bill will help streamline the funding process. Hope reported that on Saturday, January 215t the airport hosted the Peachtree City Auxiliary Police for training concerns around the Atlanta Regional Airport specifically. Scott Ford of the FAA (with the Special Emphasis Investigation Team) was also in attendance. Hope mentioned that this event happened on the heels of an event to be mentioned later in the report. Richard Whiteley asked about the progress of cameras being installed and Bryan LaBrecque responded that a gate needed to be the first order of business. This would include a gate by the Gardener Aviation entrance and a reflective gate between the FBO hangar and the FBO building. The gate would be in place after normal business hours (7am-8pm, 7 days a week). Hope mentioned that two weeks ago at 3 :00 a.m. someone illegally shot a deer standing next to the Gardner Aviation building. Two bullets entered the wall of the hangar and blood was splattered on the wall from the deer. The matter was being investigated by the Fayette County Marshall's office. Hope noted that on February 15t, she and Mike Melton had the first coordination meeting with the American Cancer Society for the Relay for Life event that is being held at the airport this coming may. As more information is gathered, it will be passed along to the board. Hope reported that the airport is currently in the process of switching the phone service from AT&T and Nulink for Web hosting to Cbeyond. This will be a significant cost savings and give the airport additional control to the website. The install is to take place next week. Richard Whiteley asked about the cost savings and Bryan LaBrecque stated that the savings would be about $1,800 a year. Hope's last report item addressed the continuing erosion issues on the airfield (and shows a quick slideshow with photographs of the affected areas). One area particularly is Area "C". Bryan Salyers with Talbert and Bright, the airport's engineering consultant firm, visited last week to photograph the affected areas. He is to follow up with the contractor that completed the earth work in the affected area. There are a few other areas around the airport that will at some point need to be addressed. There was discussion between Bryan, Hope, Bill Flynn and Bill Rial that resulted in that the engineering firm will ultimately research a contractor to complete the non-warranty work. IV. FINANCIAL REVIEW - Aviation Director - Bryan LaBrecque Bryan LaBrecque reported overall performance as behind the original plan for the month. Proposed net profit was $10,000 and actual profit was $3,500. Most of this was associated with revenue and a few tenants leaving and new tenants moving in. Some of the cost overrun ($2,400 in total) was from maintenance related costs and an overlap in - payroll (3 pay periods in the. month). The airport should be back on budget for payroll next month with no real training overlap. Bryan also reported that the Hotel/Motel tax received was only $6,000 instead of the budgeted $9,000. Bill Flynn mentioned that the budget concept has been okay but we cannot predict unexpected maintenance costs. Bryan says that next month the airport should be right on budget. Bryan also reports that Jet A fuel sales were up 12% and that profit was on target for the month. A V Gas sales were up 13% and beat margin by 4%. Bryan also mentioned that all ofthe staff is doing a great job on fuel sales and continues to encourage them to "keep it up." Bryan reported that both the Blimp Hangar and The FBO Hangar have new tenants with the potential of 2 additional jets in the near future. Bryan mentioned a few other items of cost savings, including the $1,800 in savings from the phone service change and $12,000 in savings from switching employee insurance providers. He also mentioned that all of the employee transitions are complete and any additional training would be at a minimum. -- Bryan mentioned some challenges in the future including the roof repair on the FBO Hangar and landscaping repairs (unsure of the cost associated with the landscaping). Bryan did mention that overall cash positions are good with over $790,000 in the bank. Richard Whiteley asked about the roughly $1,000 loss this month due to the FBO and T- Hangar tenants. Bryan responded that the new tenants who have already started to move in will make up for the loss. Bryan stated that necessary hangar repairs will be made to make the T-Hangars, vacated this month, rentable. The Blimp hangar roof repairs also brought on additional costs that will quickly be recouped along with other unforeseen maintenance costs on the field. Bill Rial mentioned developing a strategy to present to the City concerning General Aviation and its impact on the local community. Mike Melton mentioned that the Customer Service Representatives have been tracking foot traffic in and out of the FBO building to support the above mentioned strategy. Richard Whiteley suggested developing an economic impact study to include both foot traffic and aircraft operations. Bryan LaBrecque mentioned the upgrades to the interior of the FBO have made an impact on the foot traffic in the FBO building. George Harrison reminded the board of the economic impact study completed by Georgia Tech and stated he would get the information to Hope as soon as he can. - Bryan LaBrecque began to describe the new employee incentive plan. Basically 10% of overall profit would be distributed evenly between the employees. Bill Flynn suggested to Bryan that the airport should implement the plan and review the plan with employees as soon as possible. Bryan agreed and continued to describe the incentive program. Based on several criteria and eligibility, the distribution of the incentive would be performance based. Each employee incentive would be prorated based on hours worked and each employee would have to be employed through the last day of the pay period at fiscal year-end to receive the incentive. A multiplier would additionally be put in place to assist with the evaluation process. Bill Rial mentioned all of the information provided has been previously approved and is glad we are clarifying the model. Richard Whiteley asked about overtime being accounted for. Bryan LaBrecque responded by stating that overtime is not accounted for and that mid-year performance reviews will happen in April of this year with the final review before the close of the airport's fiscal year. Richard Whiteley asked if the employees will know the goal in dollars. Bill Rial asked if distribution of the incentive would require Richard Whiteley to approve. Bryan LaBrecque explained the share system and break out for compensation and the example is based on the budget for this fiscal year. Richard Whiteley said that the budgeted numbers are pretty close to what they need to be. Skip Barnett asks if there are specific factors that each employee would need to contribute to receive the incentive. Bryan explained that job duties will be reviewed and will be monitored with an "exceeds expectations" or "unsatisfactory" rating. Bill Rial mentions he liked the model but would like to see the concept put on paper with a signed approval by Richard Whiteley. Bill Rial also asked if an authority board member should be present during the review process to observe. Bryan responded that would not be necessary. Bill Flynn mentioned that timing is everything and we need to inform the employees now. He also mentioned that the incentive program is already in the budget for this fiscal year and will give the employees additional motivation to sell fuel and services. Bill Rial suggested that it would be an agenda item the month before the close of the fiscal year. Bryan LaBrecque said that he will inform the staff as soon as possible. Richard Whiteley agreed the formal passing should be in document form. v. OLD AGENDA ITEMS 08-11-02 Update on Ted Mallory Memorial Plaque - Bill Rial mentioned that the company he is working with for the plaque does not have anything to do with the actual mounting of the plaque and should have additional feedback in the next few days. VI. NEW AGENDA ITEMS 02-09-01 Fuel Provider Request For Proposals Bryan LaBrecque reported that he and Hope Macaluso are in the final stretches of the process with 4 competing bids with a full analysis of all 4 and now narrowed down to 2 possible providers. He stated they will be in a position to finalize the selection in the next couple of days. There would be a potential $15,000 savings per year with either of the 2 providers and mentioned that either one would be a great choice. This ultimately would result in slightly.lower fuel prices and potentially a larger A vGas truck. Bill Rial asked if the. provider mentioned self-serve being a part of the deal and Bryan responded that there would be a potential to borrowing funds for a self- serve facility. Bryan expected a decision to be made by Wednesday next week. 02-09-02 Discussion of FBO Hangar Roof Replacement ~ Three bids were made on the project with one in excess of $200,000. One bid was $145,000 and the last bid was $136,800. This last bid was to fully replace - VII. ~ - the roof with a 25 year warranty on parts, labor and workmanship with painted metal and 4-inchinsulation. Richard Whiteley asked the board what would be the best way to pay for the project. Bill Flynn responded that he has spoken with an individual from The Bank of North Georgia and suggested the airport ffiance the entire project and protect the airport's cash position. Richard Whiteley stated the board needed to place this as an agenda item. Bill Flynn continued explaining that the loan would be a 5 year balloon note with a monthly payment of approximately $336.00. Bill Rial mentioned that the airport should get two different quotes or more from a few different banks. George Harrison agreed with Bill Flynn's position on taking out a loan and protecting the airport's cash position for any potential downfalls later down the road. Bryan LaBrecque agreed that a second quote should be obtained. Richard Whiteley asked what the major benefit would be to re-roofing the FBO Hangar. Bryan responds that this will keep tenants happy by protecting their investments. Richard Whiteley noted the airport has about 30 days to move on a quote. 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I>> (') _. ::r ... I>> 3a I>> = =e ::r ;:::;: CD CD ~ IV ~z '" I>> '" 3 2. CD ago 3 c CD I>> aCit o - f~ -030 C"'- ~~3: im: ::s=~ a.. (Q = -. (Q 5!:fh CD IV ~~ ~3: CD CD = CD a..~ CD = a..(Q fh o ~ )>3: C"'CD fh CD CD ~ = = -(Q fh 3: CD CD )>~ C"'= fh(Q CD ::s C -I>> Cit fh .... (;) (;) ~ c ~~ CD ~ = CD a.. = ! &r (')(Q CD CD ~;r o C" ~... at: Q) l>> ~ ~<O :::s .. SI\) ~~ ~ I\) N o - N ""0 m )> o :::t -I ::u m m o ~ ~ ::u ""0 o ::u -I )> C -I :::t o ::u ~ )> -I -I m z c )> z o m ::u m o o ::u c /~. FALCON FIELD AIRPORT PEACHTREE CITY AIRPORT AUTHORITY Peachtree City Airport Authority Regular Meeting Thursday, February 9, 2012 Aviation Center, Peachtree City - Falcon Field 7:00 PM SIGN-IN SHEET NAME 0""; V\A 50.. Va..,,,, -e. fV\o..v-", G- t \:e s '-....) ADDRESS PHONE # FAX or EMAIL /s$'~ .~, 7 FALCON DRIVE PEACHTREE CITY, GEORGIA 30269 770.487.2225 (FAX) 770.487.8814 www.kffc.org 0 -n '" a. !i1; z z 3" 3" .. .. ~ ~ .;! 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N 0 N IV 0 0 0 N 0 N .. ... ... 8 8 0 0 b 0 0 8 0 0 0 0 0 8 0 0 0 '" 0 0 .8 .8 0 0 0 0 0 0 0 0 0 a :J!- III C ~ w w ... ... w w w w '" ... w w w i '" lI' ... 0 0 0 0 0 ... '" '" .... 0.... 0 '" .... co ... ..... co co i.u en Cn" ~ 0 0 0 0 ~ 00 0 0 ~~ 0 ~ :... 0 ... ... N N lii: *" *"* '$. *" lI< * *" *" '$. * *" * * *" lI< lI< .!!? .... .g N o .... N ... o ;.:, ... )> $: 03/02112 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of February 29, 2012 Oct 31,11 Nov 30,11 Dee 31,11 1525 . Loan Costs 5,000.00 5,000.00 5,000.00 1682 . Accumulated Amortization (3,916.00) (3,957.00) (3,998.00) Total Other Assets 25,271.00 23,339.26 24,559.98 TOTAL ASSETS 22,918,666.63 22,852,692.81 22,858,027.47 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 42,314.85 34,008.03 0.00 Total Accounts Payable 42,314.85 34,008.03 0.00 Other Current Liabilities 2001 . Accts Payable/Accruals 23,455.78 25,703.31 11,354.46 2050 . Accrued Wages 11,060.06 11,391.00 15,476.28 2055. Compensated absences 3,344.80 3,344.80 3,344.80 2100. Employee Health Ins. Payable 5.58 (5.58) 16.74 2101 . Employee Dental Ins. Payable (71.90) (169.18) (158.02) 2110. Co. Paid Employee Health (361.73) (1,700.24) (444.60) 2111 . Simple IRA 0.00 0.00 (115.38) 2112. Direct Deposit Liabilities 0.00 0.00 0.00 2190. Sales Tax Payable 7,439.78 6,354.34 5,848.10 2200 . Federal Withholding Tax Payable 0.00 0.00 0.00 2210 . FICA Withholding Tax Payable 0.00 0.00 0.00 2212 . Medicare Tax Payable 0.00 0.00 0.00 2220 . State Withholding Tax Payable 1,159.94 1,038.34 1,147.20 2280 . Accrued FUT A 479.02 548.59 589.26 2285 . Accrued SUT A 5.92 11.78 15.83 2510. Long- Term Debt 66,083.15 66,083.15 66,083.15 2690 . Deposits - Hangars 5,000.00 5,000.00 5,000.00 2962 . Unearned Prepaid Revenue 27,079.70 26,977.95 22,258.68 2963 . Veterans Memorial Donation 43,946.93 43,946.93 43,931.93 2964 . J.Cobb-Memorial 4,584.46 4,584.46 4,584.46 Total Other Current Liabilities 193,211.49 193,109.65 178,932.89 Total Current Liabilities 235,526.34 227,117.68 178,932.89 Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 52,611.99 49,322.56 46,010.38 - 2814. Note Payable #23-CIP 393,150.16 391,079.87 388,955.22 Total Long Term Liabilities 445,762.15 440,402.43 434,965.60 Total Liabilities 681,288.49 667,520.11 613,898.49 03/02112 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of February 29, 2012 Oct 31, 11 Dec 31,11 Nov 30,11 Equity 3030 . Contrib. Capital - Grant 3035 . Contrib. Capital - Donation 3040 . Retained Earnings 3051 . Contr. Capital - FAA #02 3052 . Contr. Capital - FAA #03 3053 . Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056 . Contr. Capital - FAA #07 3057 . Contr. Capital - FAA #08 3058 . Contr. Capital - FAA #09 3059, Contr. Capital- FAA #10 3060 . Contr. Captial - FAA #11 3070, Contr. Capital - State #1-113 3071 . Contr. Capital - State #2-113 3072 . Contr. Capital - State #3-113 3073 . Contr. Capital - State #4-113 3074. Contr. Capital- State #5-113 3075, Contr. Capital- State #6-113 3076, Contr. Capital- State #7-113 3077 . Contr. Capital - State #8-113 3078 . Contr. Capital - State #9-113 3079 . Contr. Capital - State #10-113 3080 . Contr. Capital - State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (54,843.77) 22,237,378.14 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (107,049.21) 22,185,172.70 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (48,092.93) 22,244,128.98 TOTAL LIABILITIES & EQUITY 22,918,666.63 22,858,027.47 <~ 22,852,692.81 03/02/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of February 29,2012 ~ Jan 31, 12 Feb 29,12 1525 . Loan Costs 5,000.00 5,000.00 1682. Accumulated Amortization (4,039.00) (4,080.00) Total Other Assets 22,482.45 22,504.55 TOTAL ASSETS 22,852,528.08 22,769,957.23 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 33,957.75 30,986.66 Total Accounts Payable 33,957. 75 30,986.66 Other Current Liabilities 2001 . Accts Payable/Accruals 15,287.46 18,604.46 2050 . Accrued Wages 0.00 4,091.88 2055. Compensated absences 3,344.80 3,344.80 2100. Employee Health Ins. Payable 56.70 3.06 2101 . Employee Dental Ins. Payable (54.24) (326.34) 2110' Co. Paid Employee Health (131.98) (364.74) ~ 2111 . Simple IRA 2,636.53 (115.38) 2112 . Direct Deposit Liabilities 5,942.63 0.00 2190. Sales Tax Payable 4,376.38 5,978.45 2200 . Federal Withholding Tax Payable 1,111.00 0.00 2210. FICA Withholding Tax Payable 1,445.09 0.00 2212 . Medicare Tax Payable 402.88 0.00 2220 . State Withholding Tax Payable 1,719.62 1,033.14 2280 . Accrued FUT A 272.55 385.09 2285 . Accrued SUT A 872.09 1,331.50 2510. Long- Term Debt 66,083.15 66,083.15 2690 . Deposits - Hangars 5,000.00 5,000.00 2962 . Unearned Prepaid Revenue 46,828.77 24,234.73 2963 . Veterans Memorial Donation 43,931.93 43,931.93 2964 . J.Cobb-Memorial 4,584.46 4,584.46 Total Other Current Liabilities 203,709.82 177,800.19 Total Current Liabilities 237,667.57 208,786.85 Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 42,696.02 39,371.73 ~ 2814 . Note Payable #23-CIP 386,872.35 384,779.98 Total Long Term Liabilities 429,568.37 424,151.71 Total Liabilities 667,235.94 632,938.56 03/02112 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of February 29, 2012 Jan 31,12 Feb 29,12 r<-'" Equity 3030 . Contrib. Capital - Grant 3035 . Contrib. Capital - Donation 3040 . Retained Earnings 3051 . Contr. Capital- FAA #02 3052 . Contr. Capital - FAA #03 3053 . Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056 . Contr. Capital - FAA #07 3057 . Contr. Capital - FAA #08 3058 . Contr. Capital - FAA #09 3059 . Contr. Capital - FAA #10 3060. Contr. Captial- FAA #11 3070 . Contr. Capital - State #1-113 3071 . Contr. Capital- State #2-113 3072. Contr. Capital- State #3-113 3073, Contr. Capital- State #4-113 3074. Contr. Capital- State #5-113 3075, Contr. Capital- State #6-113 3076 . Contr. Capital - State #7-113 3077 . Contr. Capital - State #8-113 3078 . Contr. Capital - State #9-113 3079. Contr. Capital - State #10-113 3080, Contr. Capital- State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (106,929.77) 22,185,292.14 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (155,203.24) 22,137.018.67 TOTAL LIABILITIES & EQUITY 22,852,528.08 22,769,957.23 ~.