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04-12-2012 Regular Meeting - Peachtree City Airport Authority (PCAA) Regular Minutes Thursday, April 12th, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7:00 p.m. Members Present: Richard Whiteley, Chairman, Vice-Chairman & Secretary/Treasurer- Bill Flynn, Bill Rial. A viationUirector - Bryan LaBrecque, Airport Manager -Hope Macaluso, A.A.E. and Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Richard Whiteley called the meeting to order at 7:04 p.m. - II. APPROVAL OF MINUTES Bill Flynn made a motion to approve the February Minutes, seconded by Bill Rial. Motion Carries, 3/0. III. REPORTS Airport Safety & Operations - George Harrison (not present) N one to report. Finance & Capital Budgeting - Bill Flynn N one to report Tenant & Community Relations - Bill Rial Bill Rial started by complimenting management about doing a good job as well as compliments the new tenant announcement board. Also a quick mention of the RV Fly In on the 5th of May. -- Marketing - Zaheer Faruqi (not present) None to report Operations - Airport Manager, Hope Macaluso Hope began by mentioning the ongoing Eagle Scout project on the North side of the field. The Scouts have been installing two French drains, picnic table, a fence and the announcement board. Hope noted the projects were nearing completion. Hope notes that all of the linemen have completed their NATA training and that all of the lineman have certificates noting N A T A completion. The airport can now start advertising that we are NATA certified. Hope mentioned Area C, and that the crew had come back a second time to repair. The repair is holding thus far. Hope mentioned that the Army Corp of Engineers had visited. The roof replacement is well underway and substantially complete, we expect the roof to be complete by the end of the month. The painting in the hangar is almost complete, we expect the contractor to wrap up in the next day or so. The flight school has continued to have issues with air conditioning. Mike Melton gives a quick report of the upcoming events in the next few weeks: RV Squadron Fly In, Aircraft Spruce Ply In and Relay for Life. ~ IV. FINANCIAL REVIEW - Aviation Director - Bryan LaBrecque Bryan LaBrecque prior to beginning his financial report gives a quick compliment to the Line Staff for the successful completion of the NATA training. Bryan continues on to note that income overall was down from Pebruary and slightly below budget. He reported $50 of net income for the month once Hotel Motel Tax was removed from the equation. Bryan mentioned that revenue from Commercial User fees were lower than previous months as a result of an audit of Chick-Fil-A space usage that stipulated a reduction in payments of nearly $1200 per month. The new payment amount began April 1. Also, with one of Chik-Pil-A's jets in annual maintenance, that aircraft has not been available, resulting in lower fuel user fees. Bryan continued on to mention that Jet Fuel Sales were down considerably from March. A contributing factor for this reduction was that Priority Jet has leased one of their aircraft and that has resulted in limited fuel sales from them. Bryan mentioned that the good news was as of May 1 st all of the T Hangars will be occupied. Bryan also mentioned that the main FBO Hangar is filling up quickly as well. Bryan continued on to say that usage was down about 5,000 gallons and that A VGas was in line with forecasted budget amount. For the month, total revenue was below budget. On a positive note, Bryan noted that expenses were down primarily as well. This was primarily due to saving on advertising and the recent elimination of fuel trucks rental charges. Maintenance expenses were slightly over budget for the month, but improving. Payroll is down in a year to year comparison. Bryan mentioned that all of the staff at the airport is working hard to boost the revenue. Bryan noted that the airports cash position was $760,000 which was lower than March due to the initial installments for the roof replacement. Bryan noted accounts receivable were down $1,200 and that overall the - month was not as fmancially strong as hoped but still positive. Richard Whiteley noted that halfway through the fiscal year we were only $3,000 behind budget, complimenting the team on both the financial responsibility as well as the budgeting process. Bryan plans to start budgeting for next fiscal year on or around June 1 st. Richard Whiteley asked the board if a discussion about building additional hangar space needed to take place soon. Bryan answered the question by saying that supply has not quite yet met demand. Richard Whitley asks about how the Atlanta East Aviation (AEA) maintenance shop was doing. Bryan responded by saying AEA only netted the airport $200 in profit for the month and notes that some other maintenance is being conducted on the field not related to AEA. Bill Flynn asked why we allow other maintenance on the field. Bryan responds by saying it is hard to police. Doug Warner noted that in the past maintenance was not allowed and that many of the based mechanics complained. Bryan stated that the airport needed to develop a practical policy and that he is open to suggestion. V. OLD AGENDA ITEMS 8-11-02 Ted Mallory Memorial Plaque ~ Bill Rial gave a quick update on the project stating that a vendor had been chosen (East Point Foundry) and using the vendor would eliminate a middle man. He also mentioned that he would be meeting with the project officer soon with a signed approval for the job. At that point the plaque would be completed in 4- 6 weeks. VI. NEW AGENDA ITEMS None to report VII. 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N N If'.lf'. ggggg *,If'.*,** ~ -:::; ~ ~ 00 00 lD 00 .. .. .. ::J i ..... ..... ... 1.0 0 N '" ..... .. 0 0 "' $TIP' .!" :-A !!" ... w ~sn 0 1.0 1.0 !!. :> 8 :> .. '" w N N 1.0 8 <'ii &l 00 00 00 00 lD 1.0 lD 0 w '" 00 00 lD ~ ~ ~ N "' ... '" N ... N 0 0 0 N 0 N 00 :> ... 8 i:> i:> 8 ~ i:> 0 0 i:> i:> i:> 0 0 8 8 i:> 8 i 0 0 .9 0 0 0 0 0 0 0 0 ;ji1 lD "' '" ... :> '" ... :> VI '" '" :> '" '" '" '" f ... lD 1.0 00 0 0 p 0 0 ... 1.0 0 ... o .. P 1.0 00 '" .. ... '" '" ~ 00 COW i:> ~ ~ ~ i:> li! :.. .... ~ bo 0 00 '" in in in to io If'. *If'. * If'. If'. If'. ** * If'. If'. * If'. If'. * If'. .!!:: .. ~ o .. N ... .. in ..... l> s: 05/08/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of April 30, 2012 Apr 30, 12 Mar 31,12 $ Change ~ ASSETS Current Assets Checking/Savings 1000. General Fund Account 113,862.70 172,410.14 (58,547.44) 1002 . Reserve Account 563,168.07 539,285.07 23,883.00 1005. Grant Account 294.55 294.55 0.00 1008 . Falcon Field Veterans Memorial 48,969.14 48,527.34 441.80 Total Checking/Savings 726,294.46 760,517.10 (34,222.64) Accounts Receivable 1100. Accounts Receivable 7,189.56 1,201.87 5,987.69 1104 . Prepaid Accounts Receivable 31,418.13 30,900.87 517.26 1105' AIR Loans/Other 1,000.00 1,000.00 0.00 Total Accounts Receivable 39,607.69 33,102.74 6,504.95 Other Current Assets 1080 . Petty Cash 500.00 500.00 0.00 1101 . Accrued AIR-Hotel/Motel 18,610.39 17,285.94 1,324.45 1150 . Grants Receivable 25,140.00 25,140.00 0.00 1200 . Inventory 55,855.71 40,540.59 15,315.12 1499' Undeposited Funds 428.00 54.00 374.00 Total Other Current Assets 100,534.10 83,520.53 17,013.57 Total Current Assets 866,436.25 877,140.37 (10,704.12) Fixed Assets 1500' Property & Equipment Impro"ment 4,795.50 0.00 4,795.50 1505. Improvements(Airfield) 19,350,261.59 19,350,261.59 0.00 1506 . Land 7,687,974.01 7,687,974.01 0.00 1510. Buildings & Improvement 6,998,187.00 6,954,780.51 43,406.49 1520. Machinery & Equipment 366,018.93 366,018.93 0.00 1530 . Under Construction 366,107.20 364,627.20 1,480.00 1570' Equipment 2,326.14 2,326.14 0.00 1681 . Accum depreciation - Other (12,991,821.37) (12,929,511.37) (62,310.00) Total Fixed Assets 21,783,849.00 21,796,477.01 (12,628.01) Other Assets 1301 . Prepaid Sales Tax Liability (100.42) 3,011.48 (3,111.90) 1320. Prepaid Workers' Comp 5,736.05 4,805.61 930.44 1321 . Prepaid Ins/General Liabilty 3,019.15 3,622.98 (603.83) - 1322. Prepaid Prof.Liab.lns. 1,516.35 1,819.60 (303.25) 1323 . Prepaid Property Ins. 1,784.00 476.00 1,308.00 1324. Prepaid Auto Ins. 2,145.80 2,574.96 (429.16) 1330 . Prepaid Other (FAAlASOS) 2,200.32 3,537.47 (1,337.15) 05/08112 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of April 30, 2012 Apr 30, 12 Mar31,12 $ Change 1525 . Loan Costs 5,000.00 5,000.00 0.00 1682. Accumulated Amortization (4,162.00) (4,121.00) (41.00) Total Other Assets 17,139.25 20,727.10 (3.587.85) TOTAL ASSETS 22,667,424.50 22,694,344.48 (26,919.98) LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 4,511.00 1,811.86 2,699.14 Total Accounts Payable 4,511.00 1,811.86 2,699.14 Other Current Liabilities 2001 . Accts PayablelAccruals 23,232.62 21,005.11 2,227.51 2050 . Accrued Wages 9,585.00 7,271.00 2,314.00 2055 . Compensated absences 3,344.80 3,344.80 0.00 2100. Employee Health Ins. Payable (696.56) (691.99) (4.57) 2101 . Employee Dental Ins. Payable (507.28) (413.29) (93.99) 2110. Co. Paid Employee Health 915.51 908.90 6.61 ~ 2111 . Simple IRA (115.38) (115.38) 0.00 2190. Sales Tax Payable 4,870.43 5,083.20 (212.77) 2220 . State Withholding Tax Payable 1,097.96 1,080.30 17.66 2280 . Accrued FUT A (419.39) 450.41 (869.80) 2285 . Accrued SUT A 137.16 1,668.34 (1,531.18) 2510. Long- Term Debt 66,083.15 66,083.15 0.00 2690 . Deposits - Hangars 5,000.00 5,000.00 0.00 2962 . Uneamed Prepaid Revenue 31,418.13 30,900.87 517.26 2963 . Veterans Memorial Donation 43,871.93 43,871.93 0.00 2964. J.Cobb-Memorial 4,584.46 4,584.46 0.00 Total Other Current Liabilities 192,402.54 190,031.81 2,370.73 Total Current Liabilities 196,913.54 191,843.67 5,069.87 Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 32,669.16 36,017.55 (3,348.39) 2814 . Note Payable #23-CIP 380,482.40 382,590.32 (2,107.92) Total Long Term Liabilities 413,151.56 418,607.87 (5,456.31) Total Liabilities 610,065.10 610,451.54 (386.44) Equity 3030 . Contrib. Capital - Grant 19,933.87 19,933.87 0.00 3035 . Contrib. Capital - Donation 2,125,000.00 2,125,000.00 0.00 05/08/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of April 30, 2012 - Apr 30,12 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (234,862.51) 22,057,359.40 ........ 3040 . Retained Eamings 3051 . Contr. Capital - FAA #02 3052 . Contr. Capital - FAA #03 3053 . Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056 . Contr. Capital - FAA #07 3057, Contr. Capital- FAA #08 3058, Contr. Capital - FAA #09 3059, Contr. Capital - FAA #10 3060 . Contr. Captial - FAA #11 3070, Contr. Capital - State #1-113 3071 . Contr. Capital - State #2-113 3072 . Contr. Capital - State #3-113 3073 . Contr. Capital - State #4-113 3074 . Contr. Capital - State #5-113 3075, Contr. Capital- State #6-113 3076, Contr. Capital-State#7-113 3077 . Contr. Capital - State #8-113 3078 . Contr. Capital - State #9-113 3079 . Contr. Capital - State #10-113 3080 . Contr. Capital - State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity TOTAL LIABILITIES & EQUITY 22,667,424.50 IS!1w-r Mar31,12 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (208,328.97) 22,083,892.94 22,694,344.48 $ Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0.0 0.00 0.00 0.00 (26,533.54) (26,533.54) (26,919.98)