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05-10-2012 Regular Meeting ~ Peachtree City Airport Authority (PCAA) Regular Minutes Thursday, May 10th, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7 :00 p.m. Members Present: Vice-Chairman & SecretarylTreasurer - Bill Flynn, Zaheer Faruqi, Bill Rial and George Harrison. Aviation Director - Bryan LaBrecque, Airport Manager -Hope Macaluso, A.A.E. and Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Bill Flynn called the meeting to order at 7:01 p.m. ,-- II. APPROVAL OF MINUTES George Harrison made a m.otion to approve the April minutes, seconded by Bill Rial. Motion Carries, 3/0. Zaheer withholds, as he was not available to review the April minutes. III. REPORTS Airport Safety & Operations - George Harrison None to report. Finance & Capital Budgeting - Bill Flynn Bill Flynn reports that the financials are progressing as planned. Tenant & Community Relations - Bill Rial ~ Bill Rial mentioned that he would like to have a discussion pertaining to the potential installation of a self-serve Mogas (Automobile fuel used in aircraft) pump on the airfield. He mentioned that he would like it to be an agenda item in the June meeting. Bill continued to mention that some of the tenants were asking if the airport was ~ considering a mogas self-serve pump. Bill Rial mentioned that there could be a financial advantage to having a mogas pump on the field and he would like to formally request for the topic to be an agenda item in June. Bill Rial also stated he has been discussing the topic with a vendor from North Carolina. Bill Flynn requests that Bill Rial compile numbers and data concerning the installation of a self-serve mogas pump and the board would certainly place on the next agenda. Bill Rial felt a financial analysis was not necessary for an initial discussion. Bill Rial reiterated that he would like the mogas topic to be initially just a discussion. Bill Rial asked if the item could be placed on the agenda as a discussion and all of board agreed the item could be placed on the next agenda. Bill Rial moved on to the subject of the RV Fly-in and noted it was a great success with major support from the airport and also noted not a great success for fuel sales. Marketing - Zaheer Faruqi Zaheer Faruqi apologized for not making the previous meeting. Zaheer continued on to mention that there could ha.ve been better press for the Ford Tri-Motor event and should be more exposure moving forward with similar events. Mike Melton agrees there should have been more press but also mentions that both EAA and the airport had very little "heads up" on the event and was a very last minute schedule change for the organization. Mike continued on to mention that one of the only airshows in the Atlanta area would be taking place that same weekend and could hinder a successful turnout for the Tri-Motor. ~ ~ Operations - Airport Manager, Hope Macaluso Hope Macaluso began by mentioning the temporary closure of the runway May lOth from lOpm to 2am and also noted that an airport employee would be on site to monitor Unicorn should an aircraft need to land as well as conduct a FOD check of the runway. Hope continued on to mention that the overlay design project was sixty percent complete and that ODOT had also funded a pavement evaluation that had already been completed. Hope also noted that the overlay would cover the public access areas of the airport including the runway and major apron areas but not the private areas of the field. Hope also mentioned that Drop Dead Diva used the airport lobby to shoot a part of their TV Show, the show paid the airport $1,000 to do so. Hope also noted that in effort to assist the Coweta County Airport during their runway closure this month that we will host up to 20 of their based aircraft here at our airport and extend our tenant based discount on fuel. The Coweta County Airport will reciprocate this during our closure for the runway overlay next spring. Hope continued on to mention that a small den of coyotes has taken residence in a drain on the west side of the field and has begun to attract buzzards, a tracker has been called to assist in the removal of the coyotes. Mike Melton gave a quick update on the events on the. airport including the RV/Aircraft Spruce Fly-In and the upcoming Relay for Life. Hope goes on to update the board on the continuing roof replacement and progress. She also mentioned that earlier in the month a boy, not associated or employed by the airport, fell through a skylight in the hangar roof and was fatally injured. The accident is currently under investigation by both OSHA and The Department of Labor. The roof repair is still underway and after the crew ran out of ~ materials a major down pour occurred and led to the flooding of a few offices on the front side of the hangar. The primary contractor brought in a consultant to look over the damage to the offices and the contractor will be repairing those offices at no cost to the airport. Bryan LaBrecque mentioned that the agreement with the roofmg company to prevent a flooding situation would be that the company, remove 6ft of panel at a time. He also mentioned that the contractor is back on track and the hangar would be completely "dried in" tomorrow. George Harrison asked what the estimated completion date would be. Hope Macaluso noted that we should have a firm completion date from the contractor next week. Bryan LaBrecque reiterates the flood damage was at no charge to the airport. Bryan continued on to address the difficult day for everyone present at the airport the day of the tragedy and management is keeping a close eye on those who were there the day of the accident. Bryan continued to mention the importance of safety first regarding all of the airport employees. Zaheer Faruqi mentioned that the Fire Department requested during his hangar construction that bars were placed over the skylights to protect the firemen. George Harrison asked if the airport was protected from a liability standpoint. Doug Warner mentioned that the airport authority has sovereign immunity because it is a political subdivision of the state of Georgia. IV. FINANCIAL REVIEW - Aviation Director - Bryan LaBrecque - Bryan LaBrecque reported that April was a good month and bettered the budget by recording an $11,500 net income. During the month, the majority of revenue was generated from leases versus fuel sales. Unfortunately in April, fuel sales were lower than budgeted figures, particularly Jet A. With respect to overall revenue, approximately $10,000 was attributed to HotellMotel Tax during the month. On a positive note, operating expenses were lower than budgeted. In an effort to help rectify the lagging jet fuel sales, the airport as brought on an intern from Georgia Tech to assist Mike in analyzing other airports and to determine how we can drive more jet traffic to our airport vs. other major competitor airports. Bryan noted that the airport team will begin developing a budget for fiscal year 2013, the ultimate goal being to present a formal budget to the PCAA at the September meeting. Bryan continued on that overall margins were less than anticipated in the month primarily due to the lack of transient traffic purchasing both Jet and A vgas. This created a situation in which a larger than projected percentage of sales came from discounted sources. Bryan noted that overall, he was satisfied with April's financial performance but was concerned with the trend in fuel sales. ~ On a closing note, Bryan informed the Authority that the Veterans Memorial had been cleaned (pressure washed) and noted that the airport would do a better job keeping it that way. - V. OLD AGENDA ITEMS 8-11-02 Ted Mallory Memorial Plaque Bill Rial spoke with the project officer and everything was on schedule for delivery in a couple of weeks. Bill Rial also mentioned he personally funded the initial deposit and would submit for reimbursement. VI. NEW AGENDA ITEMS None to report VII. Adjournment Bill Rial made a motion to adjourn the meeting which was seconded by Zaheer Faruqi. Motion Carried 4/0. 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Ii: .. ,:. ,:. ,:. .. 8 .. ~I~ iU en ... 0 0 0 0 0 0 '" '" ... w 0 '" ~ 0 ,:. 6 6 " in a. a. ~ 0 ~ ~ 0 0 <0 :". a. N ~ N ~ '" 0 :". tntn " '" 2 ~ 1f< 1f< 1f< ~ ~ ~ ~ 1f< ~ 1f< ~ ~ ~ 1f< 1f< ~ 1f< ... 'S ~ ?: ... 00 00 '" 00 .. .. .. :> ... ..., ..., '" 0 '" '" ..., .. 0 0 c it !F'.!f' U1 ..., 00 '" '" .. 0> 0 '" '" !!. ... 8 ~ ~ 00 W iv iv 10 is ... 00 00 00 00 00 '" ... '" '" '" gg DO '" '" 00 ~ ~ N N C N 0'" '" 0 0 '" 0 '" 00 ... ... Do 0 0 88 ~ 0 8 8 0 0 g 0 0 8 0 0 8 '; 0 0 .8 0 0 0 0 0 0 ~ '" c .... In In '" ... In '" In In In m '" 0> '" t en m '" 0> 0 0 0 0 0 ... 0> ..., ..., ? ..., 0 '" m In .. .. '" m " <0 i.o~ 0 ~ 0 0 0 ~ 0 ;.... ~ 0 ilo 0 <0 " " " " N N ~ ~ ~1f< 1f< 1f< 1f< 1f< 1f< 1f< 1f< 1f< ~ ~ ~ ~ 1f< ~ ~ 1f< 06/08/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of May 31, 2012 May 31,12 Apr 30, 12 $ Change ,-- ASSETS Current Assets Checking/Savings 1000. General Fund Account 104,123.78 113,862.70 (9,738.92) 1002 . Reserve Account 563,168.07 563,168.07 0.00 1005 . Grant Account 294.55 294.55 0.00 1008 . Falcon Field Veterans Memorial 48,691.24 48,969.14 (277.90) Total Checking/Savings 716,277.64 726,294.46 (10,016.82) Accounts Receivable 1100 . Accounts Receivable 26,573.74 7,189.56 19,384.18 1104 . Prepaid Accounts Receivable 29,256.18 31,418.13 (2,161.95) 1105 . AIR Loans/Other 1,000.00 1,000.00 0.00 Total Accounts Receivable 56,829.92 39,607.69 17,222.23 Other Current Assets 1080 . Petty Cash 500.00 500.00 0.00 1101 . Accrued AIR-Hotel/Motel 19,328.61 18,209.23 1,119.38 1150 . Grants Receivable 25,140.00 25,140.00 0.00 1200 . Inventory 59,556.06 55,855.71 3,700.35 1499. Undeposited Funds 54.00 428.00 (374.00) Total Other Current Assets 104,578.67 100,132.94 4,445.73 Total Current Assets 877,686.23 866,035.09 11,651.14 Fixed Assets 1500. Property & Equipment Improvment 4,795.50 4,795.50 0.00 1505 . Improvements(Airfield) 19,350,261.59 19,350,261.59 0.00 1506 . Land 7,687,974.01 7,687,974.01 0.00 1510. Buildings & Improvement 7,066,587.00 6,998,187.00 68,400.00 1520. Machinery & Equipment 337,203.06 366,018.93 (28,815.87) 1530 . Under Construction 366,107.20 366,107.20 0.00 1570 . Equipment 2,326.14 2,326.14 0.00 1681 . Accum depreciation - Other (13,054,131.37) (12,991,821.37) {62,31 0.00) Total Fixed Assets 21,761,123.13 21,783,849.00 (22,725.87) Other Assets 1301 . Prepaid Sales Tax Liability (100.42) (100.42) 0.00 1320. Prepaid Workers' Comp 4,904.02 5,736.05 (832.03) 1321 . Prepaid Ins/General Liabilty 2,415.32 3,019.15 (603.83) - 1322. Prepaid Prof.Liab. Ins. 1,213.10 1,516.35 (303.25) 1323 . Prepaid Property Ins. 1,308.00 1,784.00 (476.00) 1324 . Prepaid Auto Ins. 1,716.64 2,145.80 (429.16) 1330. Prepaid Other (FAAlASOS) 5,564.15 2,200.32 3,363.83 06/08/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of May 31, 2012 May 31, 12 Apr 30,12 $ Change .~ 1525 . Loan Costs 5,000.00 5,000.00 0.00 1682 . Accumulated Amortization (4,203.00) (4,162.00) (41.00) Total Other Assets 17,817.81 17,139.25 678.56 TOTAL ASSETS 22,656,627.17 22,667,023.34 (10,396.17) LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 27,145.13 4,511.00 22,634.13 Total Accounts Payable 27,145.13 4,511.00 22,634.13 Other Current Liabilities 2001 . Accts Payable/Accruals 27,409.47 23,232.62 4,176.85 2050 . Accrued Wages 17,973.92 9,585.00 8,388.92 2055 . Compensated absences 3,344.80 3,344.80 0.00 2100. Employee Health Ins. Payable (701.02) (696.56) (4.46) 2101 . Employee Dental Ins. Payable (608.31) (507.28) (101.03) 2110. Co. Paid Employee Health 922.12 915.51 6.61 - 2111 . Simple IRA (115.38) (115.38) 0.00 2190. Sales Tax Payable 7,157.19 4,870.43 2,286.76 2220 . State Withholding Tax Payable 1,122.64 1,097.96 24.68 2280 . Accrued FUT A (362.95) (419.39) 56.44 2285 . Accrued SUT A 355.51 137.16 218.35 2510. Long- Tenn Debt 66,083.15 66,083.15 0.00 2690 . Deposits - Hangars 5,000.00 5,000.00 0.00 2962 . Unearned Prepaid Revenue 29,256.18 31,418.13 (2,161.95) 2963 . Veterans Memorial Donation 43,592.16 43,871.93 (279.77) 2964 . J.Cobb-Memorial 4,584.46 4,584.46 0.00 Total Other Current Liabilities 205,013.94 192,402.54 12,611.40 Total Current Liabilities 232,159.07 196,913.54 35,245.53 Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 29,299.65 32,669.16 (3,369.51) 2814' Note Payable #23-CIP 378,323.09 380,482.40 (2,159.31) Total Long Tenn Liabilities 407,622.74 413,151.56 (5,528.82) Total Liabilities 639,781.81 610,065.10 29,716.71 - Equity 3030 . Contrib. Capital - Grant 19,933.87 19,933.87 0.00 3035 . Contrib. Capital - Donation 2,125,000.00 2,125,000.00 0.00 06/08/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of May 31, 2012 ~ - 3040 . Retained Earnings 3051 . Contr. Capital - FAA #02 3052 . Contr. Capital - FAA #03 3053, Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056 . Contr. Capital - FAA #07 3057 . Contr. Capital - FAA #08 3058, Contr. Capital - FAA #09 3059, Contr. Capital - FAA #10 3060 . Contr. Captial - FAA #11 3070, Contr. Capital- State #1-113 3071 . Contr. Capital - State #2-113 3072 . Contr. Capital - State #3-113 3073 . Contr. Capital - State #4-113 3074, Contr. Capital- State #5-113 3075 . Contr. Capital - State #6-113 3076 . Contr. Capital - State #7-113 3077 . Contr. Capital- State #8-113 3078' Contr. Capital- State #9-113 3079 . Contr. Capital - State #10-113 3080 . Contr. Capital - State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity May 31, 12 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (275,376.55) 22,016,845.36 TOTAL LIABILITIES & EQUITY 22,656,627.17 ~ "" Apr30,12 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (235,263.67) 22,056,958.24 22,667,023.34 $ Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (40,112.88) (40,112.88) (10,396.17)