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06-14-2012 Regular Meeting ~ Peachtree City Airport Authority (PCAA) Regular Minutes Thursday, June 14th, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7 :00 p.m. Members Present: Chairman - Richard Whiteley, Vice-Chairman & Secretaryffreasurer- Bill Flynn, Zaheer Faruqi, and Bill Rial. Aviation Director - Bryan LaBrecque, Airport Manager -Hope Macaluso, A.A.E. and Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Richard Whiteley called the meeting to order at 7:02 p.m. - II. APPROVAL OF MINUTES Bill Rial made a motion to approve the May minutes, seconded by Bill Rial. Motion Carries, 4/0. Zaheer noted that he had not withheld from previous approval, but was merely not present for the last approval. III. REPORTS Airport Safety & Operations - George Harrison (Not Present) None to report Finance & Capital Budgeting - Bill Flynn (Present) None to discuss Tenant & Community Relations - Bill Rial (present) - Bill Rial noted that most of the tenant relations issues would be discussed in the Mogas (automobile fuel used in aircraft) discussion to take place later in the meeting. ~ Marketing - Zaheer Faruqi Zaheer Faruqi noted that he had attended the Conventions Visitors Bureau regular meeting and that they have added a new tour bus to their inventory. So you may see the bus riding around town proUloting the city. Zaheer also mentioned the new city iphone application for "The Guide" that would allow individual to easily find restaurants etc. Although a great application for the city and eateries, Bryan and Zaheer agreed the application may not be the best fit to advertise the airport but possibly the airport as an event center (Lobby). Operations - Airport Manager, Hope Macaluso Hope Macaluso began by mentioning the completion of the FBO hangar roof. Although there are a few small leaks that need and will be to be repaired by the contractor, the roof is complete. ~ Hope continued on to mention that the new estimates have come in from the Georgia Department of Transportation and the new figures for the runway and apron overlay would be closer to $2.3 million instead of the original $2.1 million. Richard Whiteley asks if there are ways to reduce the cost or if the additional cost could be wrapped into the original grant. Bryan LaBrecque responds that the airport is looking at ways to reduce cost vs. changing grant totals. Bryan reminded the board the overlay would just cover the runway and main apron. Richard Whiteley asked if the overlay is necessary and Bryan responded that it is absolutely needed and that the overlay is part of a GDOT scheduled runway maintenance program. Hope mentioned that Woodbridge Studios (Drop Dead Diva Television Show) transformed the main terminal building lobby into a hospital for the day as a part of the show. Although the filming did slightly disrupt the flow of business, the airport is happy to have them back to film in the future. Hope notes that as of the first of July, WSI weather services will be cancelled as many of the employees have noticed more pilots using the many free online resources available for weather. This will save approximately $2,000/ year for the airport. Hope had spoken with the airports environmental consultant regarding the Storm Water Prevention Plan. The Consultant has requested to contact all of the tenants and query them as to the contents of stored substances being in their hangars. Hope and Bryan are looking for a reasonable way to approach the tenants to gather this information without being too intrusive. Bryan and Hope are working on contracting a new engineering firm, an RFP will be issued in the near future. Although the airport would like to have the RFP out prior to the August meeting the 2013 budgeting process may prevent them from doing so that early. ~ Richard Whiteley asked about the status of the air conditioner unit at the flight school and if it has been repaired or replaced. Hope responds that the unit has been repaired and should hold for now. She also mentioned that a complete replacement will be difficult (although doable) as the unit sits between two beams in the ceiling. Richard Whiteley asked again just for clarification if the roofwas satisfactorily completed. Hope responded that it was with the exception of the few leaks that will be addressed. Richard asks the total cost of the project, Bryan and Hope respond with $142,000. Richard Whiteley asked for a status update about placing the minutes and financials on the website. Mike Melton responded by saying that due to issues with an older version of JOOMLA (web design software) uploading files has been difficult. Mike said the issue should be resolved shortly. IV. FINANCIAL REVIEW - Aviation Director - Bryan LaBrecque ~ Bryan LaBrecque reported that May was a good month overall and had made up for some of the short falls from the previous month. Overall profit for the month was $22,238 and most came from Jet A fuel sales. Jet A revenues exceeded $81,000 and 100 LL was pretty much on target from the original budgeted figures at $63,000. Considering the high cost of Avgas and the fact that the airport is only marking up 100LL 15%, 100LL is not a major income earner. Bryan continued on that all though the $22K profit does look appealing, $4,000 of the profit was categorized under profit when it should have been a credit against expenses. This extra $4,000 was a result of an over payment from Workers Comp from last year. Fuel sales were up thanks to the front desk and the rest of the team working hard. 100LL margins were at around 19% and Jet A was right on target from the original budgeted 39%. Military traffic has been on the increase as well. Bryan . concluded by saying we are 66% of the way through the fiscal year and we are already ahead of budget at 80% of the original budget. V. OLD AGENDA ITEMS 8-11-02 Ted Mallory Memorial Plaque - Bill Rial gave a quick update and is waiting to hear back from Mrs. Mallory. Bill also mentioned that there should be an alternate airport contact and suggests that Bryan LaBrecque be the contact. Bryan also noted that the funds for utilities for the Veterans Memorial have now been appropriately redirected to come out of the Veterans Memorial Fund versus the airports General Fund. ~ VI. NEW AGENDA ITEMS 8-11-02 Discussion of Alternative Aviation Fuels Bill Rial began the discussion by noting that this subject was orginated from a discussion with some of the airport tenants showing interest in a self-serve MoGas (automobile fuel used in aircraft) pump on the field. He continued by covering some of the advantages and disadvantages of a self-serve MoGas pump. Bill noted that less than 4% of all FBO's in the US offer MoGas on the field, which he also noted could be good and bad. Richard Whitely asked who can use MoGas, where Bill Rial responded that close to 100,000 aircraft can use MoGas andmost smaller aircraft can burn MoGas with a simple Supplemental Type Certificate (65,000 STC issued to date) from the FAA. Bryan LaBrecque mentioned that the major concern with pilots and MoGas is the ethanol content. The FAA does not particularly like ethanol in MoGas and there are ways to obtain ethanol free gasoline, although hard to find. Bryan Lebrecque then reviewed a MoGas survey that was sent out to the tenants over the last few weeks. The survey revealed that 50% of the surveyed tenants that responded were in favor of MoGas on the field. Bryan said that it was certainly something worth looking into but that there were some potential major barriers to entry. ~ One of the issues is the lack of quality control between the manufacturer, distributor and the reseller, as the FAA nor have any of the fuel providers established proper quality control for automobile fuel in aircraft. To back that particular subject up Mr. Ron Lynch (the airports environmental consultant) mentioned the safety standards established with A V Gas and Jet fuel and that he would not recommend the distribution of MoGas at an airport from a liability standpoint. Two of the other notable barriers would be that Shell would no longer brand us as a Shell approved vendor and would drop the 50 million insurance policy we carry through Shell as we would be considered a high risk airport. The other barrier would be that our insurance company would drop coverage again due to the great liability tied to the lack of quality control and other factors. Bill Rial concludes that he would not like the discussion to stop there but merely be considered for potential future discussion and that over all the airport would need to do some additional research to continue the conversation. The board agreed. 06-14-02 Proposal for Workshop to Discuss Airport Issues Proposal was tabled for future consideration or discussion. VIII. Executive Session Board agreed the executive session was not necessary at this time. VIII. Adjournment Bill Flynn made a motion to adjourn the meeting which was seconded by Zaheer Faruqi. Motion Carried 4/0. 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" ... ... 0 0 0 0 0 0 0 '" ... w !" w '" !>- !" 0 .... .... .... .... lil ~ m m <:> 0 <:> <:> <:> 0 in m in in 0 in Co '" 0 W in in ~ ~ * * * * * * * * * * * * * * * * * * * * :.- ... ~ ~ " ... 00 00 '" 00 .... ... ... " ... .... .... ... '" 0 N N .... ... 0 0 c ... en en '" .... 00 ... w .... en 0 lD '" !!. :.. b ... b (n W ..... N '" b ... (n 00 00 00 00 CD ... '" 0 U) C> ... N 00 00 '" 0 U) 00 '" '" N N <: ... N 0 N '" N 0 0 0 N 0 N 00 ... ... ... ... .It g <:> 0 0 i:> 0 0 0 0 <:> 0 0 0 0 0 0 0 0 0 0 .s .s 0 0 0 0 0 0 0 0 0 0 0 ~ *- '" c ... "- '" '" .... ... '" en '" ~ w '" .... .... .... .... .. ... ... ... '" 0 0 !" 0 0 '" N ... ... 0 0 ... '" '" !-' ... '" IS> l\ io ~ <:> <:> 0 0 0 0 0 ~ '" w Co 0 Co ..... 0 0 ;.., '" '" Co Co '1/1. * * * * * * * * * * * * * * * * ** * * 07/09/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of June 30, 2012 Jun 30,12 May 31,12 $ Change ~ ASSETS Current Assets Checking/Savings 1000 . General Fund Account 143,203.47 104,158.25 39,045.22 1002 . Reserve Account 563,168.07 563,168.07 0.00 1005. Grant Account 294.55 294.55 0.00 1008 . Falcon Field Veterans Memorial 47,656.89 48,691.24 (1,034.35) Total Checking/Savings 754,322.98 716,312.11 38,010.87 Accounts Receivable 1100 . Accounts Receivable 812.12 26,573.74 (25,761.62) 1104 . Prepaid Accounts Receivable 31,745.02 29,256.18 2,488.84 1105' AIR Loans/Other 1,000.00 1,000.00 0.00 Total Accounts Receivable 33,557.14 56,829.92 (23,272.78) Other Current Assets 1080 . Petty Cash 500.00 500.00 0.00 1101 . Accrued AIR-Hotel/Motel 18,999.54 19,328.61 (329.07) 1150 . Grants Receivable 25,140.00 25,140.00 0.00 1200. Inventory 89,491.38 59,556.06 29,935.32 ~ 1499. Undeposited Funds 2.00 54.00 (52.00) Total Other Current Assets 134,132.92 104,578.67 29,554.25 Total Current Assets 922,013.04 877,720.70 44,292.34 Fixed Assets 1500 . Property & Equipment Improvment 4,795.50 4,795.50 0.00 1505' Improvements(Airfield) 19,350,261.59 19,350,261.59 0.00 1506 . Land 7.687,974.01 7,687,974.01 0.00 1510. Buildings & Improvement 7,066,587.00 7,066,587.00 0.00 1520. Machinery & Equipment 337,203.06 337,203.06 0.00 1530 . Under Construction 428,891.60 366.107.20 62,784.40 1570 . Equipment 4,713.70 2,326.14 2,387.56 1681 . Accum depreciation - Other (13,116,441.37) (13,054,131.37) (62,310.00) Total Fixed Assets 21,763,985.09 21,761,123.13 2,861.96 Other Assets 1301 . Prepaid Sales Tax Liability (100.42) (100.42) 0.00 1320. Prepaid Workers' Comp 4,042.19 4,904.02 (861.83) 1321 . Prepaid Ins/General Liabilty 1.811.49 2,415.32 (603.83) - 1322 . Prepaid Prof.Liab. Ins. 909.85 1.213.10 (303.25) 1323. Prepaid Property Ins. 2,616.00 1.308.00 1,308.00 1324 . Prepaid Auto Ins. 1,287.48 1,716.64 (429.16) 1330. Prepaid Other (FAA/ASOS) 3,599.33 5,564.15 (1,964.82) 07/09/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of June 30, 2012 Jun 30,12 May 31,12 $ Change ~ 1525 . Loan Costs 5,000.00 5,000.00 0.00 1682. Accumulated Amortization (4,244.00) (4,203.00) (41.00) Total Other Assets 14,921.92 17,817.81 (2,895.89) TOTAL ASSETS 22,700,920.05 22,656,661.64 44,258.41 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 60,743.56 27,179.60 33,563.96 Total Accounts Payable 60,743.56 27,179.60 33,563.96 Other Current Liabilities 2001 . Accts Payable/Accruals 27,744.03 27,409.47 334.56 2050 . Accrued Wages 25,419.00 17,973.92 7,445.08 2055 . Compensated absences 3,344.80 3,344.80 0.00 2100. Employee Health Ins. Payable (705.48) (701.02) (4.46) 2101 . Employee Dental Ins. Payable (709.34) (608.31) (101.03) 2110. Co. Paid Employee Health 928.73 922.12 6.61 - 2111 . Simple IRA (115.38) (115.38) 0.00 2190. Sales Tax Payable 6,056.26 7,157.19 (1,100.93) 2220 . State Withholding Tax Payable 1,162.95 1,122.64 40.31 2280 . Accrued FUT A (301.29) (362.95) 61.66 2285 . Accrued SUT A 593.93 355.51 238.42 2510. Long- Term Debt 66,083.15 66,083.15 0.00 2690 . Deposits - Hangars 5,000.00 5,000.00 0.00 2962 . Unearned Prepaid Revenue 31,745.02 29,256.18 2,488.84 2963 . Veterans Memorial Donation 43,132.02 43,592.16 (460.14) 2964. J.Cobb-Memorial 4,008.46 4,584.46 (576.00) Total Other Current Liabilities 213,386.86 205,013.94 8,372.92 Total Current Liabilities 274,130.42 232,193.54 41,936.88 Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 25,927.39 29,299.65 (3,372.26) 2814' Note Payable #23-CIP 376,200.98 378,323.09 (2,122.11) Total Long Term Liabilities 402,128.37 407,622.74 (5,494.37) Total Liabilities 676,258.79 639,816.28 36,442.51 Equity 3030 . Contrib. Capital - Grant 19,933.87 19,933.87 0.00 3035 . Contrib. Capital - Donation 2,125,000.00 2,125,000.00 0.00 07/09/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of June 30, 2012 Jun 30,12 May 31,12 $ Change 3040 . Retained Earnings 9,398,851.92 9,398,851.92 0.00 3051 . Contr. Capital- FAA #02 1,221,311.00 1,221,311.00 0.00 3052 . Contr. Capital - FAA #03 2,126,666.00 2,126,666.00 0.00 3053 . Contr. Capital - FAA #04 2,126,667.00 2,126,667.00 0.00 3054 . Contr. Capital - FAA #05 2,126,667.00 2,126,667.00 0.00 3055 . Contr. Capital - FAA #06 183,844.00 183,844.00 0.00 3056 . Contr. Capital - FAA #07 710,537.00 710,537.00 0.00 3057 . Contr. Capital - FAA #08 653,506.00 653,506.00 0.00 3058, Contr. Capital- FAA #09 390,320.00 390,320.00 0.00 3059, Contr. Capital - FAA #10 184,408.00 184,408.00 0.00 3060, Contr. Captial - FAA #11 271,956.00 271,956.00 0.00 3070 . Contr. Capital - State #1-113 38,857.55 38,857.55 0.00 3071 . Contr. Capital- State #2-113 66,500.00 66,500.00 0.00 3072 . Contr. Capital- State #3-113 104,000.00 104,000.00 0.00 3073 . Contr. Capital - State #4-113 7,425.00 7,425.00 0.00 3074 . Contr. Capital - State #5-113 96,640.00 96,640.00 0.00 3075, Contr. Capital- State #6-113 316,950.00 316,950.00 0.00 3076 . Contr. Capital - State #7-113 29,519.00 29,519.00 0.00 3077 . Contr. Capital - State #8-113 9,180.00 9,180.00 0.00 3078 . Contr. Capital - State #9-113 16,707.10 16,707.10 0.00 3079 . Contr. Capital - State #10-113 60,566.44 60,566.44 0.00 3080 . Contr. Capital - State #11-113 511.13 511.13 0.00 3081 . Contr. Capital - State #12-113 5,697.90 5,697.90 0.00 Net Income (267,560.65) (275,376.55) 7,815.90 Total Equity 22,024,661.26 22,016,845.36 7,815.90 TOTAL LIABILITIES & EQUITY 22,700,920.05 22,656,661.64 44,258.41 ~ 14