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07-12-2012 Regular Meeting ~ Peachtree City Airport Authority (PCAA) Regular Minutes Thursday, July 12th, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7:00 p.m. Members Present: Chairman -Richard Whiteley, George Harrison, Zaheer Faruqi, and Bill Rial. Aviation Director - Bryan LaBrecque, Airport Manager -Hope Macaluso, A.A.E. and Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Richard Whiteley called the meeting to order at 7:11 p.m. - II. APPROVAL OF MINUTES Zaheer Faruqi made a motion to approve the June minutes, seconded by Bill Rial. Motion Carries, 3/0 and one abstain. III. REPORTS Airport Safety & Operations - George Harrison (Present) ~ George Harrison started by discussing the recent Relay For Life event that took place in May. George noted that the event is an excellent cause but also indicated that hosting such an event on the airport may not be the best option from a safety standpoint. George said that he happened to be out at the airport for a commemorative air force memorial flight and was surprised to see such a large turnout. George noted that if the airport management had not prepared as well as they did the event could have turned out differently. Richard Whitely commented that although we want the airport to be an important community asset, it is essential that when we host non-aviation related events on the field we should have a comprehensive plan. The airport management team indicated that such a plan existed, but the event leaders failed to properly follow the plan. Bill Rial, who mentioned that he was present for the event stated that he believes that the event may be better placed elsewhere, again stressing the safety factor. Bill Rial did note that he was impressed with the airport management team in how they handled the - organization of the event. George singled out Mike Melton and Hope Macaluso for their efforts, but further noted that there were only two of them and several hundreds of participants. He further suggested that volunteers could have assisted and made things more streamlined. Richard asked the question of whether there should be a third event next year. All of the board members and management team agreed that with additional preparation and coordination the event could be completed again successfully. Finance & Capital Budgeting - Bill Flynn (Not Present) None to discuss Tenant & Community Relations - Bill Rial (Present) - Bill Rial noted negative feedback from the Storm Water Prevention survey that was sent out to the tenants. Bryan LaBrecque reviewed the prevention plan and survey sent to the tenants with the board. He also noted that although the airport authority has the right to inspect the hangars, it was our intention to do so without intruding. The survey was the means by which to accomplish this assessment. Bryan stated that we are only trying to do what is required by law. Bryan continued to tell the board that we have been told by the EP A that we cannot wash aircraft on the airport if detergents are being utilized. The only way we would be able to do so is if we were to install a capture system that would filter the water before returning the water to the storm drain. He also noted that we can certainly invest in an appropriate area for the washing of aircraft if the board sees fit. Bill Rial noted that the first time he was aware the airport had an environmental consultant was at the last board meeting and asked if the consultant is on contract. Bryan answered Bill Rials question by stating the consultant is on a job to job basis. Bill Rial noted that he was just not aware of the consultant. Richard asked what the consequences of non- compliance would be. Bryan responded that the airport - not the tenants - would be held responsible and liable. Hope Macaluso supported his statement. George further supported management's assessment by quoting a 1986 law concerning tenant/owner relationship. To better communicate these issues, management agreed to post an email and signs to make tenants aware of the situation. Bill Rial suggested a tenant relation social event in the near future. The intent would be to give tenants the opportunity to meet new management team and ask questions about the changes taking place around the airport. Richard Whiteley asked what the primary objective of the event would be and indicated that he did not want it to result in an "open season" on the authority and that during this time we should be getting business done. Bill Rial stated that the event would be for fun and to be more of a meet and greet event. Richard agrees and said the event sounded like a good time. ~ ,...... Marketing - Zaheer Faruqi (Present) Zaheer Faruqi mentioned the upcoming Farnborough Airshow and how both Boeing and AirBus have reported large numbers regarding the pilot shortage and increase in jet sales across the board. Zaheer also mentioned that AirBus is planning to build a facility in Mobile, Alabama and we should see how we can capitalize on their new location as well as Boeings location in Charleston, SC. Zaheer also mentioned the recent lawsuit that Rome filed against Orbitz.com and won. He mentioned that Orbitz was selling rooms and no local tax was gathered. Rome was concerned about missing out on the tax and filed a lawsuit that ultimately ruled in their favor. Doug Warner mentions that eventually this would impact the entire state. Zaheer says in order to avoid losing the business from Orbitz, the hotels would probably not rock the boat with Orbitz. Operations - Airport Manager, Hope Macaluso ~ Hope Macaluso began by mentioning that the Request For Proposal has been sent out on the 29th of June seeking a new engineering firm. She also requested any help from the authority members to sort through the proposals. She also mentioned that the airport had purchased a commercial refrigerator in order to accommodate the large catering orders the airport receives. Hope noted that Kelli Hicks our new Customer Service Representative started to replace Debbie and Hilary moving on to other jobs. No intentions to hire an additional CSR at this time. Hope moved on to mention that GDOT has been looking into a rubber contact sealant for the upcoming over-lay, this would assist in fixing the half inch or larger cracks in the runway. Bryan LaBrecque mentioned he was working with a current hangar tenant who may be looking into building a hangar elsewhere on the field. BillRial asks Bryan if a different current tenant was able to connect with him regarding building another hangar on the field. Bryan responded there was no conclusion as of yet and most of the concern is environmental concerns. The other potential issue is the build line that was previously noted on older drawings that could be incorrect preventing anyone from building in the discussed area. Hope mentioned that the new update on the airport plan would clear up the build line issue. IV. FINANCIAL REVIEW - Av.iation Director - Bryan LaBrecque ~. Bryan LaBrecque reported that June financials were mildly disappointing and resulted in a net income from operations of $7,382. He noted that without the HotellMotel Tax inclusion, the airport would be at a loss for the month. Bryan noted that the primary driver of lower net income was the result of softer than anticipated jet fuel sales as well as lower than forecasted margins. The margin reduction was due primarily to the significantly higher ration of tenant fuel sales v. transient. Bryan also added that unless there was a major turn-around in Jet traffic in July, we could expect a similar situation next month as well. Bryan went on to note that A vGas Fuel numbers however, were right on target with a great deal of sales coming from the flight school. There was also an increase on miscellaneous income due to the filming of Drop Dead Diva in the FBO lobby. Bryan continued on to mention that as of now we are at 100% capacity on T Hangars but could change at any point. Bryan also noted an unexpected accrual of the new employee incentive of almost $5,000, based on forecasted income at year end. Richard asked about accrued incentive math and.Bryan responded that he would show him the math after the meeting. Bryan continued the report stating that cash on hand was $750,000 with $920,000 in assets. Bryan also mentioned that Accounts Receivable has been an issue and is looking to get the issue under tighter control. Finally, Bryan noted that the airport had a recent review from an outside consultant (free- of-charge) and as a result the report indicated that one of our major roadblocks to growth is the fact that our runway isles than 6001 feet in length. This did not come as a surprise to anyone in attendance. Richard asked if we have the means to accommodate the 6001 foot runway. Bryan responded that they are working with the FAA to determine our maximum capability. Doug Warner also reminded the board that we have an agreement with Sany Corp. to not extend the threshold in their direction. - v. NEW AGENDA ITEMS 6-12-02 Proposal for Workshop to Discuss Airport Issues ~ George Harrison suggested having a Saturday morning workshop to address several issues at the airport with an open discussion. One of the issues would be the 20 year lease term that is set to expire for several tenants in the coming years. Overall George would like to discuss various issues now before all of the issues come to a head simultaneously. Bill Rial agreed that there should be some sort of workshop to address various concerns which he believed should include authority members, management and tenants as participants. Their vision was that the workshop would focus on the future. George suggested that one of the hours would be an open hour of discussion and the entire workshop could run from 9am to 12pm. Richard noted that he was not in favor of having workshop. Richard noted that the board already meets 12 times a year and that Bylaw's state the Airport Authority is only required to meet 4 times a year. Richard said we are currently going above and beyond and did not see the need for a workshop when the authority meetings can resolve the issues at hand. Zaheer suggest putting together an agenda for the items that need to be discussed and distribute to the board. George said he would be satisfied with that approach. Bill Rial disagreed and noted he would rather solve all the issues in one meeting. Bill continued on to mention that the Airport - Improvement Plan has always been a big question for him and Richard agreed this would be a noteworthy topic. Richard would like all of the items to be placed on the regularly scheduled meeting. Richard asked for the AlP to be placed on the next agenda with a presentation from management. Hope inteIjected that a "new" development -close to the airport - would be giving a presentation as well during the next meeting. Hope and Doug also mentioned that the new requirements for having the agenda out 2 weeks prior to the meeting and the importance of doing so. Richard asks the board to please let him know if an item needs to be placed on the agenda and he will pass the information along to management. Bryan also noted that Hope has been busy complying with the recent change regarding all of our vendors to be verified via "E- V erify." Richard asked about budget update and Bryan stated that it is currently underway and the first week of August we will have a rough draft and a final draft is scheduled to be sent to the Authority in early September. Hope again mentioned before the close of the meeting that the Cahulla Hills development will be giving a presentation to the board. George also reminds the board of previously discussions in 2009 regarding this development. VI. Adjournment George Harrison made a motion to adjourn the meeting which was seconded by Bill Rial Motion Carried 4/0. Time 8:40pm (local) - -- - ...... ::::.: ~ <:) ...... I\) I ...... ~ CAS ...... ~ <:) ...... I\) >cn -~ S' -. ...'1:1 ;, m Sl) Sl) -... CD ;, ! .!D ...... 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C II> ... 0 '" '" '" 0 0 0 ... 0 ... 00 .... ... .... .... a. g 0 0 0 b 0 0 0 0 0 0 0 0 0 0 0 0 .. 0 0 0 .5! .g 0 0 0 0 0 0 0 0 0 0 0 ~ lJ!. ... c ... a. .... .... 00 ~ en .... ;j .... w .... 00 00 00 00 .. II> !"' ... w 0 0 0 0 0 '" ... p ... 0 ... !" en N ... .... .... ~ :0. ;;;; ;. w 0 (:, 0 0 0 '" N W in 0 in ;. ;. '" w ;... ;. 0 0 :Ii: ;I: ;I: ;I: "*- ;I: ;I: "J1. 11/. ;I: ;I: ;I: "J1. "*- ;I: "J1. ;I: ;I: "J1. ;I: "J1. "J1. 08/06/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of July 31, 2012 Ju131,12 Jun 30,12 $ Change ASSETS Current Assets Checking/Savings 1000 . General Fund Account 140,271.56 143,203.47 (2,931.91) 1002 . Reserve Account 563,168.07 563,168.07 0.00 1005 . Grant Account 294.55 294.55 0.00 1008. Falcon Field Veterans Memorial 47,624.05 47,656.89 (32.84) Total Checking/Savings 751,358.23 754,322.98 (2,964.75) Accounts Receivable 1100 . Accounts Receivable 23,636.26 812.12 22,824.14 1104 . Prepaid Accounts Receivable 31,668.91 31,745.02 (76.11) 1105 . AIR loans/Other 1,000.00 1,000.00 0.00 Total Accounts Receivable 56,305.17 33,557.14 22,748.03 Other Current Assets 1080 . Petty Cash 500.00 500.00 0.00 1101 . Accrued AIR-Hotel/Motel 20,617.86 18,999.54 1,618.32 1150 . Grants Receivable 25,140.00 25,140.00 0.00 1200 . Inventory 65,408.30 89,491.38 (24,083.08) 1499. Undeposited Funds 2.00 2.00 0.00 Total Other Current Assets 111,668.16 134,132.92 (22,464.76) Total Current Assets 919,331.56 922,013.04 (2,681.48) Fixed Assets 1500. Property & Equipment Improvment 0.00 4,795.50 (4,795.50) 1505. Improvements(Airfield) 19,350,261.59 19,350,261.59 0.00 1506 . land 7,687,974.01 7,687,974.01 0.00 1510 . Buildings & Improvement 7,071,382.50 7,066,587.00 4,795.50 1520 . Machinery & Equipment 378,698.53 341,916.76 36,781.77 1530 . Under Construction 428,891.60 428,891.60 0.00 1681 . Accum depreciation - Other (13,178,751.37) (13,116,441.37) (62,310.00) Total Fixed Assets 21,738,456.86 21,763,985.09 (25,528.23) Other Assets 1301 . Prepaid Sales Tax liability (100.42) (100.42) 0.00 1320. Prepaid Workers' Comp 2,730.70 4,042.19 (1,311.49) 1321 . Prepaid Ins/General liabilty 1,207.66 1,811.49 (603.83) 1322. Prepaid Prof.liab. Ins. 606.60 909.85 (303.25) -- 1323 . Prepaid Property Ins. 3,924.00 2,616.00 1,308.00 1324 . Prepaid Auto Ins. 858.32 1 ,287.48 (429.16) 1330. Prepaid Other (FAAlASOS) 2,227.06 3,599.33 (1,372.27) 1525 . loan Costs 5,000.00 5,000.00 0.00 08/06/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of July 31, 2012 Ju131,12 Jun 30, 12 $ Change 1682. Accumulated Amortization (4,285.00) (4,244.00) (41.00) Total Other Assets 12,168.92 14,921.92 (2,753.00) TOTAL ASSETS 22,669,957.34 22,700,920.05 (30,962.71) LIABILITIES & EQUITY liabilities Current liabilities Accounts Payable 2000 . Accounts Payable 61,580.74 60,743.56 837.18 Total Accounts Payable 61,580.74 60,743.56 837.18 Other Current liabilities 2001 . Accts Payable/Accruals 31,091.17 27,744.03 3,347.14 2050 . Accrued Wages 18,424.00 25,419.00 (6,995.00) 2055 . Compensated absences 3,344.80 3,344.80 0.00 2100 . Employee Health Ins. Payable (689.85) (705.48) 15.63 2101. Employee Dental Ins. Payable (768.31) (709.34) (58.97) 2110. Co. Paid Employee Health 1,636.96 928.73 708.23 2111 . Simple IRA 2,675.00 (115.38) 2,790.38 2190. Sales Tax Payable 5,796.51 6,056.26 (259.75) 2200. Federal Withholding Tax Payable 1,332.00 0.00 1,332.00 2210. FICA Withholding Tax Payable 1,662.99 0.00 1,662.99 2212 . Medicare Tax Payable 463.66 0.00 463.66 2220 . State Withholding Tax Payable 1,828.94 1,162.95 665.99 2280 . Accrued FUT A (234.82) (301.29) 66.47 2285 . Accrued SUT A 264.20 593.93 (329.73) 2510. long- Term Debt 66,083.15 66,083.15 0.00 2690 . Deposits - Hangars 5,000.00 5,000.00 0.00 2962 . Unearned Prepaid Revenue 31,668.91 31,745.02 (76.11) 2963 . Veterans Memorial Donation 42,455.97 43,132.02 (676.05) 2964, J.Cobb-Memorial 4,008.46 4,008.46 0.00 Total Other Current liabilities 216,043.74 213,386.86 2,656.88 Total Current liabilities 277,624.48 274,130.42 3,494.06 long Term liabilities 2811 . Note Payable #20-Bldg Renov 22,536.53 25,927.39 (3,390.86) 2814. Note Payable #23-CIP 374,026.22 376,200.98 (2,174.76) Total long Term liabilities 396,562.75 402,128.37 (5,565.62) Total liabilities 674,187.23 676,258.79 (2,071.56) Equity 08/06/12 Peachtree City Airport Authority Balance Sheet Prey Year Comparison As of July 31, 2012 .- 3030 . Contrib. Capital - Grant 3035 . Contrib. Capital - Donation 3040 . Retained Earnings 3051 . Contr. Capital - FAA #02 3052 . Contr. Capital - FAA #03 3053 . Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056 . Contr. Capital - FAA #07 3057 . Contr. Capital - FAA #08 3058 . Contr. Capital - FAA #09 3059, Contr. Capital- FAA #10 3060 . Contr. Captial - FAA #11 3070 . Contr. Capital - State #1-113 3071 . Contr. Capital - State #2-113 3072 . Contr. Capital - State #3-113 3073 . Contr. Capital - State #4-113 3074, Contr. Capital- State #5-113 3075, Contr. Capital- State #6-113 3076, Contr. Capital- State #7-113 3077 . Contr. Capital - State #8-113 3078 . Contr. Capital - State #9-113 3079, Contr. Capital- State #10-113 3080. Contr. Capital- State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity Ju131,12 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (296,451.80) 21,995,770.11 TOTAL LIABILITIES & EQUITY 22,669,957.34 Jun 30, 12 19,933.87 2,125,000.00 9,398,851.92 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (267,560.65) 22,024,661.26 22,700,920.05 $ Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (28,891.15) (28,891.15) (30,962.71)