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11-08-2012 Regular Meeting .~ Peachtree City Airport Authority (PCAA) Regular Meeting Agenda Thursday, November 8, 2012 Aviation Center, Atlanta Regional Airport Falcon Field 7:00 p.m. CALL THE MEETING TO ORDER I. II. APPROVAL OF MINUTES September 13, 2012 PCAA Meeting Minutes III. REPORTS Airport Safety & Operations - George Harrison Finance & Capital Budgeting - Bill Flynn Tenant & Community Relations - Bill Rial Marketing - Zaheer Faruqi Operations-Airport Manager, Hope Macaluso, A.A.E. IV. FINANCIAL REVIEW Aviation Director-Bryan LaBrecque V. OLD AGENDA ITEMS None VI. NEW AGENDA ITEMS 11-12-01 11-12-02 11-12-03 11-12-04 Consideration of Capital Improvement Plan Consideration of FY 2012 Employee Incentive Plan Payout Hangar Inspection Discussion Consideration of Contract for Engineering Services VII. ADJOURNMENT NOTE: This agenda is subject to change up to 24 hours before meeting. NOTE: A quorum ofthe Peachtree City Mayor & Council may be in attendance. - -~ ~ FALj~l~~LD PEACHTREE CITY AIRPORT AUTHORITY City Airport Authority Regular Meeting Thursday, November 8, 2012 Aviatio'n Center, Peachtree City - Falcon Field 7:00 PM SIGN-IN SHEET NAME ADDRESS PHONE # C9rJ A u~ EMAIL / '\.luJl 0AVM ~ Pre '?lY/ /~"f/J 7!7ff sfeve ~ '1 (e v /V1 (J.cJ ctA\ 1 .Mf h \) l' L- I?'~ {J~)fJL SOo AvP4h-ru ~"'~ '-1J,4Ui 6'7~ t{ol.{ - 3 if, - 81..' ({ 1~""eMoUt. €2-- <J~#4.avj;71 ~ . L cr~ p78 . %3 , lIE? l,tt . sIv~dh~ b&t I. c~ -;:;;J ~ ~7R-247-ZIocJ-! ~-kve. kaAle@ a:I-f-Iv,~jloba/ Uh- 7 FALCON DRIVE PEACHTREE CITY. GEORGIA 30269 770.487.2225 (FAX) 770.487.8814 www.kffc.org ~ ~ ...... ~ ~ o ...... I\.) I ...... ~ ...... ~ o ...... I\.) >fn =~ ~~ ::J m III III -... CD ::J CD j ...>. o 00 I\.) en (1) '"E.)> (1)-0 3 ~ 0"...>. ~ -I\.) "'>'1\.) _w 0 1\.)"'>' 01\.) ...>. I\.) CIC) C) ~ ...... ~ ~ o ...... 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CD aQO 3 c CD I>> as' o - ~=N: - 3 0_ o C" ~~~ CD m CD -:::r. = CS' :J .... -. CQ 2:0 CD )>=N: =3: CD CD :J CD Q.c:t CD :J Q.(Q en =N: )>3: C"CD o CD CDc:t :J :J -CQ o 3: CD )>!. C" -. o :J CDCQ :J C -I>> S' o CD C) ~ o il :J n Q.CD I>> a :J I>> nCQ CD CD :::oZ {g 0 o < ~ CD 03 Q) ~~ ~; ~.. :::S-N ~o Q) ~ .... N N o - N "0 m > o :I: -f ;:t1 m m o ~ > ;:t1 "0 o ;:t1 -f > C -f :I: o ;:t1 ~ > -f -f m Z C > Z o m ;:t1 m o o ;:t1 c .- . Peachtree City Airport Authority (PCAA) Regular Minutes Tbursday, November 9th, 2012 Aviation Center, Peachtree City-Atlanta Regional Airport 7:00 p.m. Members Present: Chairman __ Richard Whiteley, Vice Chairman - Bill Flynn, Zaheer Faruqi. Alternate Board Member Skip Barnette. Aviation Director - Bryan LaBrecque, Airport Manager -Hope M~caluso, A.A.E. and Airport Attorney - Doug Warner. I. CALL THE MEETING TO ORDER Richard Whiteley called the meeting to order at 7:10 p.m. ~ II. APPROVAL OF MINUTES Bill Flynn made a motion to approve the October minutes, seconded by Zaheer Faruqi. Motion Carried, 3/0. III. REPORTS Airport Safety & Operations - George Harrison (Not Present) None to report Finance & Capital Budgeting - Bill Flynn (Present) Bill Flynn mentioned that the last of the month financial were reviewed and all appeared in order. He also mentioned that Bryan would be covering most of the items in his Financial Review. Tenant & Community Relations - Bill Rial (Not Present) No items to speak of at the time. .~ Marketing - Zaheer Faruqi (Present) Zaheer Faruqi noted the importance of the marketing efforts put forth at NBAA and looks forward to hearing the results of the efforts. Operations - Airport Manager, Hope Macaluso (present) Hope Macaluso began by mentioning the following: - 1. On October 21, there was an accident involving a Beechcraft Bonanza V-tail. There were no injuries and no airport property was damaged. The airplane blew a tire on landing, skidded to the left, the nose geared collapsed, and the airplane came to rest near the Papi's for runway 31 near the glide slope antenna. The employees followed the emergency procedures well. Both Peachtree City Police and Fire responded. The runway was closed briefly, but we were able to open a portion of it for arriving and departing traffic. The Federal Aviation Administration inspected the scene the next day and the damaged airplane was then removed by Gardner Aviation for repairs. 2. October 23-26 Hope presided as president over the Georgia Airport's Association's Annual Conference and Expo. It was held at Callaway Gardens in Pine Mountain, GA. There were about 250 attendees and 37 exhibitors. There were a number of education sessions as well as updates from the Federal Aviation Administration and the Georgia Department of Transportation. Mike Melton also attended the conference and assisted Hope for the duration of the event. Hope will serve the next year as Immediate Past-President for the upcoming year. 3. The helipad has been re-painted. This was done by our linemen. 4. The parking lot lines have been repainted. This was also done by our linemen. 5. Danny Sorrels, Bryan and Hope have compiled a list of maintenance projects and priorities for the fiscal year. There is also a timeline for the projects. The team has already begun knocking out projects on the list. 6. One of those projects completed was the renovation of two rooms inside of the FBO hangar office space for rental space. We have one tenant lined up to occupy one of the spaces soon. 7. Hope is also still working on the internet issue with the wireless tenants dragging the internet speed down. She has met with Nulink and has spoken with the current provider, CBeyond, to gather options. The best solution has yet to be determined. 8. Last Saturday, November 3, the airport held an Open House. This was in conjunction with the CAF Dixie Wing. They held an open house that morning with a ceremony to honor Korean War Veterans. The EAA also held a Young Eagles rally that day with 14 airplanes. There was quite a bit of airplane traffic that day. There were also two helicopters, a Huey and a Cobra, that sold rides. The Great Georgia Air Show also announced the dates for next year's air show during the event. The event went really well. 9. NBAA- Was attended by Mike Melton and Bryan LaBrecque. Both agreed the event was a success and the airport had already seen some of the benefits of attending, primarily from fuel sales - IV. FINANCIAL REVIEW - Aviation Director - Bryan LaBrecque Bryan LaBrecque first reported on September fmancials as well as the fiscal year end financial data. He noted that both the month of September and FY 2012 finished strong. Net income from operations for the month of September (after all accrual adjustments) was $59,285 with FY 2012 ending at $195,958. Jet fuel sales were the primary driver of income improvement - better than budget - for the month. - Bryan then continued on to review the financial for the month of October. October was not a strong financial start to the new fiscal year but still ended with $10.639 in net income from operations. The primary culprit for the somewhat disappointing results emanated from lagging jet fuel sales in the month. While jet fuel margin was strong at 41.4% sales volume missed budget by over 20%. Avgas sales however, were up considerably - though the 31 % improvement to budget, coupled with a satisfactory margin of 16.3%, was not enough to overcome the negative impact of slowed jet fuel sales. Also during the month of October, expenses were up slightly due to payroll accrual and unanticipated maintenance cost. Some of those costs were due to upgrades and maintenance such as the im;tallation of the camera system in the FBO Hangar and replacing tires on various vehicles. Richard Whitely asked if there had been a new line item placed in the financials for maintenance. Bryan answered that there had been a new line item placed in there for an easier breakdown. Bryan continued on and noted that the airports cash position was strong ($742,000) and that accounts receivable was in better shape. Bryan finished by stating t4at November is shaping up to be a strong month so far. One negative occurring in the month of November is the loss of Priority Jet to PDK as the airport up there better fits their business model. We have already begun to replace the lost income on jet fuel with a new tenant in the FBO hangar. V. OLD AGENDA ITEMS None VI. NEW AGENDA ITEMS ~ Prior to new agenda items Bryan suggested to the board that a $56,000 bank note be retired with cash from our bank account. There is a 4% interest rate associated with carrying the debt. Bill Flynn suggested the airport hold off for the next couple of months due to the looming fiscal cliff and uncertain economy. Zaheer, Richard and Skip agreed with Bill. Richard suggests we keep the suggestion on the "radar" and revisit later in the year. ~ 11-12-01 Consideration of Capital Improvement Plan Because of the recent change in our Engineering Service firm, Bryan and Hope stated that approving a CIP at this month's meeting may be premature. They suggested a meeting with the new engineering firm prior to requesting Authority approval for the plan. Bill Flynn moved to postpone agenda item until the December meeting, seconded by Zaheer Faruqi. Carried 3/0. 11-12-02 Consideration ofFY 2012 Employee Incentive Plan Payout Bryan presented final numbers for incentive plan payout. Richard also recommended approval of the aviation director payout along with employee incentive. Bill Flynn moved to approve as requested, Zaheer seconds. Carried 3/0 11-12-02 Hangar Inspection Discussion ~ Richard stated that George was planning on having a plan developed regarding the hangar inspections by the fire marshal, however he was not present at the meeting. Bryan stated that George requested a memo be generated, Richard agreed to sign. Zaheer asked if there was a date scheduled for the inspections. Bryan expected the inspections would be completed by December31 st and should have a schedule together in the next week or so. 11-12-02 Consideration for Contract for Engineering Services Bryan quickly reviewed the interview process by which a decision was made, including a scoring system. After substantial consideration, Bryan and Hope selected Atkins as the preferred engineering firm and noted that along with their usual duties, Atkins has committed to being presenfat future authority meetings. Bill Flynn agreed with the selection as he had worked with them on other projects here at the airport in the past. 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N N N 0 0 ! 8 0 0 0 0 0 0 0 0 0 0 is 0 is 0 0 0 0 0 .8 .8 0 0 0 0 0 0 0 0 '" U'l ~ tt ~ '" "J: t .... .... ... !!l 'in ... "0 0 "0 "0 ~ '" :i: N N jj( ..., ..., ... ... N 0 0 a N ...... I' ..., en V> '" ... N .... .... ... 0 :.. ~ ~is :... :.... w en ill ~ 0 ... ... ... is 0 ! .... ..., V> ~ 00 0 W W W 0 ;,l: < .. :!. N ..., .. " w W !-' 0 00 p 0 <l> ... W ... 0... p W !-' V> ... 0 '" V> ~ !;i! w ...... 0 ~~ 00 w a. N in ~~ 0 w ... ~ in 0 io io .. 1F. "**' *' *'*' *' *' "* *' *'*'*' *' *' *' *' ... en en ~ ... ..., ..., .... :O;! ... ... .... " ... ft J~ ... en en ... .... 0 s 0 " N '" P N $X' $X' ... N N !!. ... 8~ N ... ~ 0 8 "0 ... "0 "0 "0 '" .... lJ) ... 00 lJ) 8 8 lJ) ... .... .... 0 8 c U'l N ?!'-.I ... 0 N 0 N N N N 0 ! 8 0 88 0 0 is 0 0 is 0 0 0 is 0 is 0 oS .8 0 0 0 0 0 0 Olli ~ N ... .... ... ... .... .... .... ... .... ... ... N .... ... t ... ?' l" ..., 0 ~? 0 P U'l '" en en ps;n 0 ?' ..., ... 00 0 ..., ... ~ ~ ........ ~ ~~ ~ ~ ~ io ~ ~ ~~ ~ ...... a. ~ ~ ~ ~ *'*' *' *'*' *' ... ~ ~ N o ... N ... o ;.;, '" )> s: 12/11/12 Peachtree City Airport Authority Balcmce Sheet Prev Year Comparison As of November 30,2012 Nov 30,12 Oct 31,12 $ Change ASSETS Current Assets Checking/Savings 1001 . General Fund 170,904.41 163,263.92 7,640.49 1002 . Reserve Account 565,855.10 538,228.04 27,627.06 1005 . Grant Account 294.55 294.55 0.00 1008 . Falcon Field Veterans Memorial 43,945.25 44,378.28 (433.03) Total Checking/Savings 780,999.31 746,164.79 34,834.52 Accounts Receivable 1100. Accounts Receivable 20,062.56 45,449.39 (25,386.83) 1104 . Prepaid Accounts Receivable 19,009.23 18,450.79 558.44 1105 . AIR Loans/Other 0.00 1,062.50 (1,062.50) Total Accounts Receivable 39,071.79 64,962.68 (25,890.89) OtherCunentAssets 1080 . Petty Cash 500.00 500.00 0.00 1101 . Accrued AIR-Hotel/Motel 17,999.28 18,506.18 (506.90) 1102 . Receivable 825.00 825.00 0.00 1150 . Grants Receivable 36,831.80 36,831.80 0.00 ~ 1200 . Inventory 71,305.52 82,179.55 (10,874.03) 1499. Undeposited Funds 210.00 (50.00) 260.00 Total~herCu"entAssets 127,671.60 138,792.53 (11,120.93) Total Current Assets 947,742.70 949,920.00 (2,177.30) Fixed Assets 1505.lmprovements(Airfield) 19,754,908.79 19,754,908.79 0.00 1506 . Land 7,687,974.01 7,687,974.01 0.00 1510. Buildings & Improvement 7,079,354.90 7,077,835.49 1,519.41 1515 . Furniture & Fixtures 928.72 0.00 928.72 1520 . Machinery & Equipment 320,330.64 320,330.64 0.00 1530 . Under Construction 133,664.20 133,664.20 0.00 1681 . Accum depreciation - ~her (13,412,593.85) (13,352,670.85) (59,923.00) Total Fixed Assets 21,564,567.41 21,622,042.28 (57,474.87) ~her Assets 1320. Prepaid Workers' Comp 471.55 1,466.06 (994.51) 1321 . Prepaid Ins/General Liabilty 7,246.66 7,971.33 (~24.67) 1322. Prepaid Prof.Liab.lns. 3,335.82 3,669.41 (333.59) ~ 1323 . Prepaid Property Ins. 2,973.31 3,567.98 (594.67) 1324 . Prepaid Auto Ins. 4,385.82 4,824.41 (438.59) 1330. Prepaid ~her (FAAlASOS) 7,654.35 4,423.96 3,230.39 1525 . Loan Costs 5,000.00 5,000.00 0.00 ~,.. 12/11/12 Peachtree City Airport Authority Balance Sheet Prev Year Comparison As of November 30, 2012 Nov 30, 12 Oct 31, 12 $ Change 1682 . Accumulated Amortization (4,459.00) (4,417.00) (42.00) Total Other Assets 26,608.51 26,506.15 102.36 TOTAL ASSETS 22,538,918.62 22,598,468.43 (59,549.81) LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 62,184.33 66,313.27 (4,128.94) Total Accounts Payable 62,184.33 66,313.27 (4,128.94) Other Current Liabilities 2001 . Accts Payable/Accruals 31,061.33 27,575.19 3,486.14 2002 . Accounts Payable Other 45,739.80 45,739.80 0.00 2050 . Accrued Wages 35,387.24 46,156.04 (10,768.80) 2055 . Compensated absences 6,713.52 6,713.52 0.00 2100. Employee Health Ins.iPayable (27.21) (23.65) (3.56) 2101 . Employee Dental Ins. Payable (209.37) (150.40) (58.97) 2110. Co. Paid Employee Health (289.97) (341.52) 51.55 2190. Sales Tax Payable 6,037.23 6,159.86 (122.63) 2200 . Federal Withh()lding Tax Payable 642.00 0.00 642.00 2210. FICA Withholding Tax Payable 669.75 0.00 669.75 2212 . Medicare Tax Payable 181.27 0.00 181.27 2220 . State Withholding Tax Payable 1,467.86 1,178.61 289.25 2280 . Accrued FUT A 387.23 369.84 17.39 2285 . Accrued SUT A 185.74 103.24 82.50 2510. Long- Term Debt 66,083.15 66,083.15 0.00 2690 . Deposits - Hangars 5,000.00 5,000.00 0.00 2962 . Unearned Prepaid Revenue 19,009.23 18,450.79 558.44 2963 . Veterans Memorial Donation 39,934.29 40,168.49 (234.20) 2964 . J.Cobb-Memorial 4,008.46 4,008.46 0.00 Total Other Current Liabilities 261,981.55 267,191.42 (5,209.87) Total Current Liabilities 324,165.88 333,504.69 (9,338.81) Long Term Liabilities 2811 . Note Payable #20-Bldg Renov 8,885.36 12,314.21 (3,428.85) 2814. Note Payable #23-CIP 365,392.84 367,551.84 (2,159.00) Total Long Term Liabilities 374,278.20 379,866.05 (5,587.85) ~ Total Liabilities 698,444.08 713,370.74 (14,926.66) Equity 12111/12 Peachtree City Airport Authority Balance Sheet Prev Year Comparison As of November 30, 2012 - - 3030 . Contrib. Capital - Grant 3035 . Contrib. Capital - Donation 3040, Retained Earnings 3051 . Contr. Capital - FAA #02 3052. Contr. Capital- FAA #03 3053 . Contr. Capital - FAA #04 3054 . Contr. Capital - FAA #05 3055 . Contr. Capital - FAA #06 3056, Contr. Capital- FAA #07 3057, Contr. Capital- FAA #08 3058 . Contr. Capital - FAA #09 3059. Contr. Capital- FAA #10 3060 . Contr. Captial - FAA #11 3070 . Contr. Capital - State #1-113 3071 . Contr. Capital - State #2-113 3072 . Contr. Capital - State #3-113 3073' Contr. Capital- State #4-113 3074, Contr. Capital - State #5-113 3075, Contr. Capital- State #6-113 3076 . Contr. Capital - State #7-113 3077 . Contr. Capital - State #8-113 3078 . Contr. Capital - State #9-113 3079, Contr. Capital- State #10-113 3080, Contr. Capital- State #11-113 3081 . Contr. Capital - State #12-113 Net Income Total Equity TOTAL LIABILITIES & EQUITY -- Noy 30,12 19,933.87 2,125,000.00 9,041,092.78 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (93,988.23) 21,840,474.54 22,538,918.62 Oct 31,12 19,933.87 2,125,000.00 9,041,092.78 1,221,311.00 2,126,666.00 2,126,667.00 2,126,667.00 183,844.00 710,537.00 653,506.00 390,320.00 184,408.00 271,956.00 38,857.55 66,500.00 104,000.00 7,425.00 96,640.00 316,950.00 29,519.00 9,180.00 16,707.10 60,566.44 511.13 5,697.90 (49,365.08) 21,885,097.69 22,598,468.43 $ Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (44,623.15) (44,623.15) (59,549.81 )